Title: Executive Assistant Location: US, NJ - Summit Full time job requisition id R-279927 CSL Seqirus is a leading global vaccine company, dedicated to advancing and protecting public health. We are seeking an experienced Executive Assistant to provide high quality, proactive, and confidential executive support to the Executive Vice President/General Manager of Seqirus and aligned Vice President within the Global Commercial Strategy & Planning function. This role serves as a trusted partner, ensuring the efficient execution of executive priorities through expert calendar management, global coordination, travel planning, meeting facilitation, and operational support. The successful candidate will operate independently in a fast-paced, global environment, anticipating needs, managing competing priorities, and exercising exceptional judgment, discretion, and professionalism. This is a hybrid position which requires three days per week onsite in Summit, NJ. Key Responsibilities: Executive & Operational Support: - Provide end‑to‑end, high‑quality executive assistance to the EVP, anticipating needs and proactively resolving issues before they arise - Act as a thought partner to the EVP on workflow, prioritization, and time management - Coordinate with senior leaders, Executive Assistants, and DSL / Strategy / HR / Finance partners to enable effective decision‑making - Handle sensitive and confidential information with the highest degree of discretion and integrity - Act as a key liaison across global leadership, functional teams and external stakeholders - Anticipate needs and proactively manage priorities, actions and follow-ups - Responsible for researching, budgeting, organizing/coordinating events, leadership meetings and offsites - Screening, inquiries and requests & handle when appropriate - Assist with appropriate planning to ensure optimum time utilization and all routine requirements are met under tight deadlines - Follow up on outstanding matters on behalf of the EVP/VP - Produce, presentations and reports as required, including monthly Seqirus Leadership Team, Global Leadership Team and relevant Board reports - Responsible for hospitality preparation - Organize meetings, attending as required taking minutes and ensuring prompt distribution - Enhances department and organization reputation by accepting ownership for accomplishing new and different requests by exploring opportunities to add value to job accomplishments Calendar, Email Inbox & Meeting Management: Extensive Global Diary Management for President/EVP/VP - Responsible for maintaining complex global calendars across multiple time zones balancing competing priorities - Exercise independent judgement in scheduling, rescheduling and prioritization - Arranges all aspects of weekly, monthly or annual meetings of various complexity and size - Prepares and distribute agendas, materials and pre-reads as needed - Prepares any requested documents for EVP/VP - Provides document support for presentations/meetings; assists in the creation of slides, charts, graphics - Capture and track meeting outcomes, decisions and actions as needed - Manages email inbox in line with EVP requests Travel & Expense Management - Coordinate complex global travel arrangements - Proactively manage travel risks, changes and logistics - Generates detailed itineraries, including arranging visitor offices and coordinating office support needs in global locations - Manage and reconcile expense reports, invoices, financial documents, check requests and invoice processing in compliance with policy Financial & Administrative Processes - Manage purchase requisitions, supplier onboarding and invoice processing in line with procurement to pay (P2P) processes - Track budgets related to events, travel and administrative spend - Ensure compliance with financial and procurement policies Collaborate with the EA network globally to ensure alignment and coverage. Support onboarding of new team members and coordination of team logistics. Other job duties that may be assigned from time to time. Accountabilities - Provides high-impact executive support to senior leadership (EVP/EVP level) - Operates with minimal supervision, handling ambiguous and complex situations - Responsible for ensuring efficient executive operations and workflow management - May informally guide or coordinate work of other administrative staff Impact/Influence/Liaison - Significant interaction with global senior stakeholders, both internal and external - Acts as a representative of the executive office, influencing outcomes through coordination and communication - Identifies and implements process improvements and efficiencies - Manages sensitive and confidential information with discretion and sound judgment Key Relationships - Executive Vice President (primary client) - Executive Leadership Team members (EVP/VP level) - EA community and senior leadership offices - HR, Finance, Strategy, Legal, Communications - Consultants - Vendor and service providers Decision Making - Exercises independent judgment in prioritization, scheduling, and problem-solving - Makes decisions on behalf of executives within defined parameters - Escalates complex or high-risk issues appropriately - Proactively resolves conflicts and adapts to changing priorities Innovation - Actively identifies and drives process improvements and administrative efficiencies - Leverages tools and systems to enhance productivity and collaboration - Contributes to best practices across the EA community Knowledge, Skills & Competencies - Extensive Executive Assistant experience supporting senior executives (SVP/EVP level preferred) - Strong organizational, prioritization, and multitasking skills in a global environment - Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) - Excellent communication and stakeholder management skills - High level of discretion, professionalism, and business acumen - Ability to work independently and proactively in a fast-paced environment - Experience managing complex global logistics and executive-level deliverables - Able to build close working relationships with Execs and understand/work with culture and politics of the organization - Ability to maintain strictest confidentiality and discretion - Ability to be a positive role model throughout the company exhibiting the CSL/Seqirus values - Willingness to take on a variety of tasks and demonstrate a flexible approach in assisting others when required - Anticipates needs and potential obstacles - Familiarity with pharmaceutical industry a plus Minimum Experience & Requirements - High School Degree; Associates or Bachelor’s degree preferred - 7 years of administrative experience required - Familiarity with biotechnology/pharmaceutical industry preferred - Equivalent combination of education and experience considered The expected hourly rate range for this position is $46.15 - $54.81. Please note this hourly rate range reflects the minimum and maximum hourly pay that CSL expects to pay for this position at the listed location as of the time of this posting. Individual hourly rate for a successful candidate is determined by qualifications, skill level, experience, competencies, and other relevant factors. About CSL Seqirus CSL Seqirus is part of CSL. As one of the largest influenza vaccine providers in the world, CSL Seqirus is a major contributor to the prevention of influenza globally and a transcontinental partner in pandemic preparedness. With state-of-the-art production facilities in the U.S., the U.K. and Australia, CSL Seqirus utilizes egg, cell and adjuvant technologies to offer a broad portfolio of differentiated influenza vaccines in more than 20 countries around the world. You Belong at CSL At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.

Title: Digital Archives Assistant Location: Wellesley College Job Description: At Wellesley, our mission is to deliver an outstanding liberal arts education to women who will make a difference in the world. Our collaborative community, comprising of faculty, students, staff, and alumnae, is guided by our shared commitment to educational excellence. Join us in this transformative journey! Application Instructions: When submitting your application, please adhere to the following requirements: - Carefully review all job details prior to applying. - Enter your legal name exactly as it appears on your government-issued identification. - Upload a comprehensive résumé/CV and cover letter in either PDF (.pdf) or Word (.doc) format. Current Wellesley College employees must submit applications through the internal Workday portal by searching “browse jobs.” Job Posting Title Digital Archives Assistant Job Description Summary Administrative Exempt Job Description The Digital Archives Assistant works collaboratively with Archives and Digital Collections staff to further strategic goals related to digitized and born-digital Archives materials. This position supports the work of the Wellesley College Archives in the digitization, processing, and description of both physical and born-digital materials. The incumbent ensures the long-term integrity and accessibility of digital records through technical processing and metadata management. The Digital Archives Assistant reports to the College Archivist and works closely with the Assistant Archivist. This position also collaborates closely with other staff in the Library Collections Group who are responsible for the management, digitization, and preservation of the Archives’ digitized and born-digital assets. Wellesley College is a private, nonprofit liberal arts college for women founded in 1870 and opened for classes in 1875. The College Archives holds more than 7,000 linear feet of materials in a variety of formats and serves researchers throughout the Wellesley community and around the world. Primary Position Responsibilities: - Accessions and processes physical and born-digital materials. Uses JSTOR Digital Stewardship Services, ArchivesSpace, and other platforms to create and manage metadata and ensure access to digitized and born-digital materials. - Assists in the management of Clapp Library’s digitization facility, including working with student digitization staff, to ensure that work is completed in accordance with existing strategic plans, workflows, and quality control standards. - Assists in responding to incoming research requests for digital versions of Archives materials by coordinating digitization and access. Basic Qualifications: - Master’s degree in library science, history, or related field with a specialization or significant coursework in archives, OR graduate degree in any field with demonstrated knowledge of archives, such as Certified Archivist status or post-graduate training. - Demonstrated experience with digital asset management workflows. - Candidates must be legally authorized to work in the United States without employer’s sponsorship now or in the future Skills and Abilities: - Ability to manage large-scale projects, including developing workflows, writing documentation, and maintaining quality control. - Six months of full time or equivalent experience with processing archival collections, including digitized or born-digital materials. - Experience with digitization workflows, equipment and procedures. Prior experience with large scale digitization projects. - Knowledge of or experience with standard archival principles and practices, especially metadata standards (DACS, EAD, DC, MODS, LCSH) and best practices for processing analog and digital collections - Experience with ArchivesSpace or other archives collection management software. Experience with repository platforms such as JSTOR Digital Stewardship Services. - Ability to lift boxes weighing up to 40 lbs. - Excellent oral and written communication skills - Experience working in college/university archives - Experience conducting research in archival collections - Experience working with users in archives or libraries, or other customer service experience - Commitment to issues surrounding diversity, equity and inclusion. Salary: The pay range for this role is $60,000.00 - $70,000.00 Company Description and Benefits Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae. Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success. - Competitive Compensation: Experience competitive wages ensuring your dedication is recognized and rewarded. - Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones. - Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail. - Paid Time Off: Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony. - Retirement Savings: Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees - Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston. - Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment. - Tuition and Education Benefits: Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning. - Campus Privileges: Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community. Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity! Worker Sub-Type Administrative Time Type Full time EEO Statement At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members of the Wellesley community have an equal opportunity to flourish. Wellesley College is an Equal Opportunity Employer and prohibits discrimination against qualified individuals in hiring and advancement based on any legally protected status. Candidates who believe they can contribute to the College community are encouraged to apply. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Title: Senior Executive Management Assistant 11 Location: Lansing, MI United States Salary $26.16 - $35.27 Hourly Job Type Limited Term (position has expiration date) Remote Employment Flexible/Hybrid Job Number 6501-26-DIFS-036 SEMA 11 Department Department of Insurance and Financial Services Job Description: The Department of Insurance and Financial Services (DIFS) is seeking an experienced, well-organized, and highly professional individual to work in public service as a Senior Executive Management Assistant to the Director of the Office of Insurance Licensing, Investigations, and Audits. This position is an opportunity to build a lifelong career doing work that truly matters - helping to protect consumers and maintain public confidence in Michigan's insurance and financial services industries. This position serves as executive support to the Office Director and provides administrative and operational support to the Office's Agency Audit and Insurance Investigation Sections. Responsibilities include coordinating and delegating assignments to office staff; coordinating completion of assignments and monitoring workflow to ensure compliance with deadlines; maintaining records, reports, and statistical data; and coordinating Office responses to the Office of General Counsel for Freedom of Information Act (FOIA) requests. The position is responsible for reviewing, editing, and proofreading investigation reports, audit reports, correspondence, and other professional documents to ensure accuracy, proper grammar, formatting, consistency, and clarity prior to distribution. Additional responsibilities include drafting correspondence, preparing reports and meeting materials, maintaining office records, coordinating and tracking staff assignments and deadlines, and managing documents submitted to and received from the Office of General Counsel. The role also involves maintaining confidential and sensitive information, managing calendars and schedules, and providing comprehensive administrative support in a fast-paced regulatory environment with multiple competing priorities. The Office of Insurance Licensing, Investigations, and Audits performs important regulatory functions involving insurance licensing, investigations, audits, and consumer protection activities. This position works closely with office leadership, departmental staff, stakeholders, and members of the public and plays an important role in supporting the Office's mission, operations, and customer service efforts. For the specific position description, please click here: Senior Executive Management Assistant. Ideal candidates will have: - The drive to serve the people of the State of Michigan and make a difference in an important role that supports Michigan individuals and businesses. - The ability to thrive in a dynamic, collaborative, and high-tech environment while demonstrating sound professional judgment and decision-making. - The ability to communicate clearly, concisely, and effectively both orally and in writing. - The ability to exercise sound judgment and maintain confidentiality with sensitive information and documents. - Strong proofreading, editing, and document review abilities with exceptional attention to detail. - The ability to manage multiple assignments, competing priorities, and strict deadlines in a professional office environment. - The ability to anticipate needs and work proactively in support of executive leadership. - The ability to work effectively both independently and collaboratively within a team environment. Other job features: - Participation in webinars, conference calls, and employee development training. - DIFS is looking for a team member who has an interest in helping others, who wants to learn and grow as a professional, and who wants to enjoy all the exciting things life in Michigan has to offer. - This position provides competitive pay, retirement, health, vision, and dental benefits. Note: The Salary listed above is a range, and the final salary is determined by the selected candidate's education and experience. Work Location: This is an in-person position based in Lansing, Michigan, with the possibility for a hybrid work schedule where you would work from home up to three days per week, following a training period, if approved. Work must be performed in Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position. Relocation expenses are not reimbursed. Attachment Requirements Please submit a cover letter, resume, and writing sample. Writing Sample: In a document separate from the cover letter, applicants must provide responses, in one page or less, to the following questions. - Why are you applying for this position? - Please describe your approach to planning your workday. - How do you ensure you anticipate your executive's needs? - What do you need from your executive in order to be successful? Failure to attach the requested documents may result in your application being screened out. Note: The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises. Any applicant that is suspected of using AI software for any portion of the selection process may be screened out. DIFS is a Gold-Level Veteran-Friendly Employer, committed to recruiting, training, and retaining veterans and their spouses. Education Education typically acquired through completion of high school. Experience Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.Some positions may require stenographic skills.

Role Description This role will provide operational and production support across Hachette’s Digital Asset Management (DAM) system and Print-on-Demand (POD) workflows. The assistant will work closely with our Senior Manager of Digital Operations, Digital Operations Associates, and Production team to ensure assets are correctly sourced, prepared, named, uploaded, and tracked across systems used for printing and digital asset distribution. Qualifications - Ability to source, name, and provision digital files. - Knowledge of technical file formats. - Proficiency in Excel. - Attention to detail. - Graphic design, book production, and/or book publishing industry experience preferred. Requirements - Assist with validating if assets exist in HBG systems and source missing files from printers, Dropbox, or production staff as needed. - Retrieve, organize, rename, and upload files (including PDFs, INDDs, JPGs/TIFs, EPUBS) into the company’s Digital Asset Management system, Aprimo. - Support POD Workflow by locating and uploading interior PDFs and Digital Print covers from vendors. - Learn and understand DAM taxonomy, naming conventions, and packaging process. - Perform routine validations and gap analysis to ensure upload compliance across divisions. - Assist with cleanup of deprecated or duplicated files. Benefits - 6-month Contract: July – December; 130 days at equivalent of $26,500 at $29.12 / hour. - Preference for candidates who can attend occasional in-person training and meetings in New York, but fully remote candidates may be considered.