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Empowering Businesses, Connecting Talent
Contract Specialist Administrator
Location
Philippines
Posted
4 days ago
Salary
₱35K / month
Seniority
Senior
Job Description
Contract Specialist Administrator
Outsourced Pro Global
• Monitor and manage the Contract Management Inbox daily, actioning all incoming communications in a timely and professional manner. • Issue Balance Deposit Information (BDIs) via email to members who are awaiting details necessary to complete contract deposit payments. • Follow up with members as required to ensure payments are made within contractual timelines. • Facilitate and verify the signing of contracts by both members and developers. • Accurately record contract signing dates and status updates within HubSpot CRM. • Save executed contracts and related documents to the appropriate HubSpot Drive folders, maintaining version control and compliance standards. • Collect transfer slips and deposit receipts from members and developers. • Ensure all financial documents are correctly named, stored, and logged in the HubSpot system for traceability and audit purposes. • Transpose and update critical contract notations from internal matrices into the HubSpot CRM. • Maintain data integrity and ensure all necessary fields are completed for visibility across internal teams. • Perform general administrative duties to support internal departments, including Member Care, Legal, and Finance. • Provide timely updates to relevant stakeholders on the progress of key contract tasks and identify issues requiring escalation. • Proactively contribute to process improvements and support documentation enhancements where necessary.
Job Requirements
- Strong attention to detail is required.
- Knowledge of contracts of sale is an advantage.
- Proficiency in CRM systems (preferably HubSpot and DocuSign) and file management tools.
- Previous experience in contract administration, legal support, or real estate transaction coordination is highly desirable.
- Ability to work with the Zoom camera open during shift.
- Familiarity with property or investment industry processes is advantageous.
Benefits
- 28 days of paid time off per year
- HMO coverage
- Performance-based annual incentive
- Clear path for career growth and development
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