Role Description We are seeking a Finance-Enabled Executive Assistant and Strategic Operations Partner to support a fast moving executive operating within the AI, fintech, Web3 and emerging technology space. This role is ideal for a highly organized and proactive professional who thrives in autonomous environments and can seamlessly bridge executive support, financial coordination and operational execution. The ideal candidate is tech savvy, detail oriented and capable of managing both strategic priorities and day to day operations with precision and discretion. This individual will play a key role in supporting executive leadership through financial oversight support, operational coordination, workflow optimization and AI enabled productivity systems while collaborating across global teams and fast paced startup environments. Key Responsibilities - Serve as a trusted Executive Assistant and operational partner supporting leadership across finance, business operations and strategic initiatives. - Manage complex executive calendars, investor meetings, confidential communications and cross functional coordination in a fast paced remote environment. - Support finance related operations including expense tracking, reporting coordination, budgeting support, invoice monitoring and operational documentation. - Coordinate with AI, fintech, Web3 and crypto related stakeholders while maintaining organized communication workflows across Slack, Telegram and digital collaboration platforms. - Assist in operational planning, process optimization and executive decision support through research, reporting and workflow management. - Utilize AI powered tools such as Claude AI, Cursor and ChatGPT to streamline administrative processes, automate repetitive workflows and improve productivity. - Develop structured prompts, operational templates and AI assisted systems to support business efficiency and executive execution. - Maintain high accuracy in documentation, financial records, meeting summaries and internal operational tracking systems. - Conduct market and industry research related to AI technologies, prediction markets, trading environments and emerging digital ecosystems. - Support leadership with strategic follow through, prioritization and day to day business operations while exercising a high level of discretion and accountability. - Identify opportunities to improve operational efficiency through automation, AI integration and workflow enhancement initiatives. - Adapt quickly within evolving startup environments while independently managing multiple priorities and executive needs. Qualifications - Proven experience supporting executives, founders or leadership teams in an Executive Assistant, Chief of Staff, Executive Operations or finance support capacity. - Strong background in executive coordination, operational support and finance related administration within fast paced remote environments. - Experience in bookkeeping, accounting support, financial administration or related finance operations including expense tracking, invoice management, reconciliations, budgeting support and financial reporting coordination. - Familiarity with accounting systems, financial documentation, operational reporting and finance workflow management. - Proficiency with AI powered productivity tools including Claude AI, ChatGPT, Cursor and workflow automation platforms. - Strong understanding of AI assisted workflows, operational automation and process optimization strategies. - Experience creating structured prompts, AI templates and documentation to improve operational efficiency and executive productivity. - Familiarity with fintech, AI, Web3, crypto, trading platforms or emerging technology ecosystems is highly preferred. - Comfortable coordinating with global stakeholders, investors, vendors and cross functional teams across multiple communication channels. - Advanced organizational skills with the ability to manage calendars, meetings, reporting trackers, confidential information and competing priorities simultaneously. - Strong written and verbal communication skills with high attention to detail and follow through. - Experience using Slack, Telegram, Google Workspace, Notion, QuickBooks, Xero or other modern collaboration and accounting platforms is preferred. - Ability to operate independently with minimal supervision while maintaining professionalism, discretion and accountability. - Strong analytical, operational and problem solving mindset with the ability to proactively identify workflow improvements and automation opportunities. - Comfortable working in a startup environment that requires adaptability, urgency and flexibility across different international time zones and evolving business schedules. Preferred Traits - Highly organized and detail oriented with strong executive and finance support capabilities. - Proactive self starter who can operate independently and anticipate executive and operational needs. - Strong adaptability with the ability to thrive in fast paced startup and evolving business environments. - Tech savvy and naturally curious about AI tools, automation systems and emerging technologies. - Resourceful problem solver with strong operational thinking and process improvement mindset. - Professional and effective communicator capable of managing confidential and high priority interactions. - Comfortable balancing executive support, financial coordination and operational responsibilities simultaneously. - Growth oriented with enthusiasm for continuous learning, AI innovation and workflow experimentation. - Dependable and accountable with a high level of discretion, ownership and follow through. Contractor Information You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business. The benefit of this structure means, all of our clients sign contracts directly with The People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group takes care of the client service side of the function.

• Supporting Nikki Katz in the day-to-day management of marketing, social media, database management and administrative operations • Coordinate and manage marketing campaigns across listings and business initiatives • Upload and manage live listings across relevant platforms • Create and publish website posts and updates • Assist with marketing coordination, campaign scheduling and execution • Ensure all marketing content is accurate, professional and aligned with brand standards • Update and schedule posts across Instagram and LinkedIn • Assist with content planning and content rollout • Maintain consistency in branding, messaging and presentation • Monitor engagement and support audience interaction where required • Repurpose content for multiple platforms and campaigns • Maintain and update Eagle CRM with accuracy and consistency • Ensure client, prospect and listing information is current and organised • Assist with database segmentation and contact management • Support workflow and communication tracking within the CRM • Provide day-to-day executive and administrative support • Assist with task coordination, follow-ups and scheduling • Manage documents, templates and internal systems • Support operational efficiency across the business

Title: Executive Assistant to Chief Client Officer Location: SYDNEY, NEW SOUTH WALES, Australia (Hybrid) Job Description: At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. Together, with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. Who are we looking for? An opportunity has arisen for an experienced Executive Assistant to join our global Clients, Markets & Marketing team, providing support to our Chief Client Officer. Requiring a high level of autonomy, this role will see you providing confidential and high-level EA and Administrative support to the CCO as well as providing general support to the broader Client Experience team. Acting as first line support, you will be responsible for:  - Extensive diary management and coordinating lively and complex calendars for two executive positions (one person performing both roles), booking of appointments, coordinating all meetings and logistics, and ensuring they are scheduled and communicated effectively - Monitoring emails and ensuring that responses are provided when appropriate and priorities highlighted - Coordination and engagement with executive stakeholders and their EA support - Preparation and editing of correspondence, slide decks and spreadsheets, based on notes or diagrams provided - be able to understand and analyse data to complete these tasks - Attend, record, transcribe and distribute minutes of meetings - Expense reconciliation, invoice management, timesheets, plan and coordinate international and domestic travel, when possible - Being adaptable to a wide range of ad hoc administrative tasks – such as facilities management, personal work, working group participation What would you bring to the team?  - At least 5 years’ experience as an Executive Assistant/Personal Assistant, ideally in a professional services environment, supporting at a national or global level - Advanced language and writing skills, with the ability to develop and edit content for presentations and papers - Accomplished stakeholder engagement and influencing skills - Advanced proficiency in the MS Office suite (including Outlook, Teams, Word, Excel, PowerPoint) and Adobe Acrobat Pro - Ability to prioritise own workload effectively, use initiative and proactivity - Proven ability to handle confidential information with discretion and a high attention to detail - A proactive and innovative approach to problem solving with strong decision-making capability - Flexibility to operate as a resourceful team player but also be extremely effective independently - Qualifications in Business Studies/Administration/Management or similar are advantageous We will consider applications to work in any GHD office in Australia with a preference for the successful applicant to be based in Sydney. Interested? Apply by Friday 26th June Contact Zoe Ferguson - Talent Acquisition Team Lead GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities. GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility and productivity where GHD people can thrive, this supports the diverse needs of our workforce while balancing the benefits of remote working with the value of face-to-face collaboration in the office. About Us Come together and make a meaningful impact. We bring our people together to create something bigger and solve some of the world's most complex problems. Come and experience the power of commitment and see strategy and ideas come to life when you join GHD. Let's drive real change. Our Pledge to You At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today. See where your commitment could take you. That’s the #PowerOfCommitment Who we are GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents. The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make water, energy and urbanisation sustainable for generations to come.

Role Description We are seeking a highly organised Executive Assistant with strong finance administration capability to support the Managing Director of Property Management and leadership team. This role combines executive support with the creation and management of recurring financial reports and structured administrative processes. The primary focus is to streamline executive workflows and systemise repetitive finance reporting to ensure efficiency and scalability. What you'll do - Executive support - Manage calendar, scheduling, and travel arrangements - Prepare meeting materials and reporting packs - Manage expense claims and credit card reconciliations - Assist with content writing and drafting of emails - Coordinate with accountants, advisors, and external stakeholders - Provide general executive and administrative support - Assist with ad-hoc administration tasks, including data entry - Finance Reporting & Administration - Create and maintain recurring financial reports and KPI dashboards - Assist with CRM (hubspot) management - Assist with month-end reporting and board materials - Maintain revenue and expense tracking templates Qualifications - Strong EA background with finance exposure - Strong Excel and reporting capability - Preferably experience with hubspot and monday.com - Highly organised, process-driven and detail-oriented - Comfortable working independently in a remote environment