Office Assistant
Location
United States
Posted
5 days ago
Salary
$28 - $34 / hour
Seniority
Mid Level
No structured requirement data.
Job Description
Office Assistant
Augusta Mae Boutique
Role Description The Office Administrator will ensure a smooth workflow by performing various administrative duties that contribute to an efficient office environment. This position requires a detail-oriented individual with strong organizational skills, excellent communication abilities, and the capacity to manage multiple tasks effectively. - Provide front desk support, including greeting visitors and managing multi-line phone systems with excellent phone etiquette. - Perform data entry, filing, and clerical duties to maintain organized records and documentation. - Assist in calendar management, scheduling appointments. - Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations. - Support bookkeeping tasks and maintain accurate financial records using QuickBooks. - Handle customer inquiries with professionalism, providing exceptional customer support. - Proofread documents for accuracy and clarity before distribution. - Manage office supplies inventory and place orders as necessary to ensure smooth operations. - Collaborate with team members on various administrative projects as needed. Qualifications - Proven experience in an administrative role or similar position with a focus on office experience. - Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. - Familiarity with QuickBooks for bookkeeping tasks (One Year of Experience with QuickBooks is necessary for inputting data, creating invoices, A/P, A/R, Reconciliation. Photography skills a plus). - Excellent organizational skills with the ability to manage time effectively and prioritize tasks. - Bilingual candidates are highly encouraged to apply to enhance communication with diverse clients. - Experience with multi-line phone systems and strong phone etiquette is essential. - Ability to type efficiently with attention to detail for data entry tasks. - Strong interpersonal skills with a commitment to providing outstanding customer service. - High School diploma or GED required. - Ability to work independently with minimal supervision. Benefits - 401(k) - 401(k) matching - Dental insurance - Employee discount - Health insurance - Life insurance - Paid time off - Vision insurance
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LLM Personal Assistant Evaluation Specialist
24-MAGThis opportunity is available through a leading AI-driven work platform.
Role Description We are sharing a specialised part-time consulting opportunity for advanced LLM power users experienced in personalized AI workflows, rubric-based evaluation, real-world task assessment, personal productivity systems, and high-context decision support. This role supports current and upcoming remote consulting opportunities focused on evaluating how AI systems handle personalized, real-world life tasks across food, health, productivity, career, learning, research, planning, and personal workflow scenarios. Selected professionals will create realistic prompts, complete complex AI-assisted tasks, record workflow execution, design or apply detailed rubrics, and evaluate whether AI outputs are useful, personalized, practical, safe, and successful in real-life contexts. 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We connect experienced professionals with remote consulting opportunities across technical, evaluation, and project-based workstreams. By submitting this application, you acknowledge that your information may be processed by 24-MAG LLC for recruitment and opportunity matching in accordance with our Privacy Policy: https://www.24-mag.com/privacy-policy .
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Role Description Reporting to the Corporate Secretary, the Administrative Assistant, Board Governance is responsible for providing high-quality administrative and coordination support to the Corporate Secretary’s office to enable effective governance operations. The role ensures Board and committee meeting logistics, records, document control, calendars, and stakeholder coordination are executed accurately, confidentially, and on time, supporting regulatory/compliance expectations and strong Board experience. Key Accountabilities - Prepare and distribute meeting notices, agendas, and supporting materials (in collaboration with the Corporate Secretary). - Upload, organize, and maintain meeting materials in the Board portal and secure shared repositories. - Maintain accurate records of minutes, resolutions, action items, and decision logs (as assigned and consistent with governance standards). - Track action items and follow-ups; issue reminders and status updates to owners. - Coordinate Board and committee meeting logistics (scheduling, rooms/virtual links, agendas, attendee lists, catering, travel as required). - Track RSVPs, quorum confirmation, and meeting readiness (pre-reads, technology checks, packages released on time). - Manage meeting calendars and timelines, including annual governance calendars and key milestone tracking. - Support Board Directors and executives with portal access, navigation, and troubleshooting. - Coordinate with internal stakeholders to ensure materials are complete and submitted by deadlines. - Liaise professionally with Board of Directors and external parties (auditors, regulators, counsel) as directed. - Support budget tracking for governance activities (expenses, meeting costs, training). - Assist with onboarding/offboarding of directors (orientation scheduling, access requests, logistics). - Support improvements to governance processes, templates, checklists, and standard operating procedures. Qualifications - A combination of education, experience, and demonstrated skills may be considered. - Post-secondary diploma/certificate in Business Administration. - Three or more years’ experience in a related field. - Experience with records management, document naming conventions, version control, and retention practices. Knowledge & Technical Skills - Strong administration and coordination in a complex business environment. - Document formatting and quality control (Word, PowerPoint, Excel; PDF tools). - Records management, version control, and secure information handling. - Board portal/repository management. - Meeting planning and logistics, including virtual meeting tools. - Experienced with Adobe software and Microsoft Office Suite: Word, Excel, Outlook, etc. Competencies - Ability to build relationships with internal and external partners. - Ability to handle highly sensitive information with discretion and sound judgment. - Strong attention to detail. - Strong multitasking capabilities. - Strong time management skills. - Proficient written and oral communicator. Preferred Qualifications - Understanding of Agile methodology or experience working with a cross-functional team environment would be an asset. - Understanding of B.C. gaming industry would be an asset. Working Conditions - Time flexibility – because leading up to board cycles it gets much busier and there are some peaks and valleys. Benefits - Defined benefit pension plan which provides a recurring income you can depend on for life throughout retirement. - Flexible working model which supports work-life integration and a 37.5 hour work week. - Professional development including education/certification sponsorship, in-house leadership cohorts, LinkedIn Learning.

