For well over a century, Cox Enterprises has been shaping the future with daring ideas and values-driven thinking. Since our founding in 1898, our relentless spirit of innovation has driven us to disrupt industries and enhance the quality of life in the communities we serve. Through our major divisions — Cox Communications, Cox Automotive and Cox Farms — our people have countless opportunities to grow and make an impact in the communications and automotive industries, as well as in new ventures in agriculture, cleantech, digital media and more. As a privately-held, family-owned business, we know that people are our most valuable asset. We offer a supportive and inclusive environment with flexible career growth, amazing benefits and work-life balance at the forefront. Our mission, our ways of working and our commitment to people are what make our workplace culture remarkably flexible and resilient. Join us to build a better future and make your mark.
Executive Assistant, Office Manager (Central Dispatch)
Location
Arizona
Posted
7 days ago
Salary
$32 - $48 / hour
Seniority
Senior
Job Description
Executive Assistant, Office Manager (Central Dispatch)
Cox Enterprises
The Executive Assistant II, Office Manager provides advanced administrative and operational support to Assistant Vice President(s) within the Logistics organization. This role is responsible for managing complex calendars, coordinating meetings and travel, and supporting leadership priorities through effective organization, communication, and execution. In addition to executive support, the role assists with office management and facilities coordination activities to ensure a smooth and efficient workplace environment. Responsibilities in this area include vendor coordination, supply management, and supporting facility-related processes in partnership with internal teams. The role requires strong judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. What You'll Do: Office Operations & Facilities Support - Supports coordination of office operations to ensure a smooth day-to-day workplace experience - Assists with vendor coordination, service requests, and facilities-related activities - Supports inventory tracking and ordering of office supplies and equipment - Coordinates facilities-related requests, including maintenance, repairs, and space updates - Assists with onboarding vendor accounts, raising purchase orders, and processing invoices - Supports office moves, renovations, and workspace changes in partnership with Facilities - Assists with workplace logistics such as access coordination and office readiness - May serve as a point of contact for workplace safety programs or emergency response support, as needed Executive Support - Provides advanced, highly confidential administrative support to AVP-level leaders, including calendar management, prioritization, and conflict resolution - Coordinates complex meetings, prepares agendas and materials, and tracks follow-up actions - Manages domestic and/or international travel arrangements and related logistics - Prepares and edits correspondence, presentations, and reports - Serves as a liaison between leadership, internal teams, and external stakeholders - Anticipates executive needs and proactively resolves scheduling or administrative challenges Administrative & Project Support - Coordinates events, leadership meetings, and team activities - Tracks deliverables, action items, and administrative project work - Processes expense reports and support budget-related administrative tasks - Maintains files, records, and documentation in accordance with company standards - Provides cross-functional coordination and support across departments Required Qualifications, Experience & Specialized Knowledge and skills - High School Diploma or GED and 7 years' of relevant experience supporting senior leader or executives required, or any level degree or certification beyond HS diploma/GED and 5 years' experience. - Strong organizational and time management skills with attention to detail - Ability to manage multiple priorities and work independently with minimal supervision - High level of professionalism, discretion, and confidentiality - Strong written and verbal communication skills - Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) - Demonstrated ability to anticipate needs and solve problems proactively USD 32.26 - 48.41 per hour Compensation: Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. Benefits: Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. EOE, including disability/vets
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