Role Description We are seeking a highly organised Executive Assistant to support our leadership team remotely. In this role you will provide high-level administrative support, manage complex calendars, and help senior leaders stay focused and effective. This is a fully remote position open to candidates based in South Africa. - Coordinate schedules and meetings - Manage inboxes and correspondence - Arrange travel - Prepare documents and presentations - Handle confidential information with discretion We offer a supportive remote environment, ongoing training, and the flexibility of working from home anywhere in South Africa. Qualifications - Proven experience as an executive assistant or in senior administrative support - Excellent organisational, planning, and time-management skills - Strong written and verbal communication in English - High level of discretion and professionalism - Proficiency with Microsoft Office or Google Workspace and scheduling tools - Reliable internet connection and a suitable home working setup - Must be based in South Africa Benefits - Salary: R25 000 to R35 000 per month - Fully remote role with flexible working hours - Supportive team culture - Ongoing training and development opportunities - The freedom to work from anywhere in South Africa Company Description

Role Description As an Executive Assistant, you will play a pivotal role in coordinating schedules, organising meetings, and supporting the team with essential administrative tasks. This is a full-time, remote position open to candidates residing in the Mediterranean and CIS. Job Responsibilities - Administrative Support for the Department and Team (70% of working time): - Organization and coordination of team meetings and events: - Coordination of quarterly demo session preparation: Managing the preparation process for team demos, including coordinating presentations and Loom videos from all participants. - Assistance in the TCO (Top Company Objective) planning process: Gathering and structuring data to prepare for strategic sessions. Coordination during meetings. - Organizing corporate meetings and team-building events (team-buildings, general entertainment activities to improve engagement). - Proactive initiation and organization of team activities: - Developing and proposing creative solutions to maintain team communication and engagement (online games, interactive events in Slack, and other activities). - Initiating and organizing events aimed at improving team spirit in a remote work environment. - Organization of celebrations and personal events: - Collecting money for colleague gifts. - Finding and purchasing gifts, flowers, and other holiday attributes. - Business travel management: - Organizing travel for the executive and the team, including business trip requests and visa preparation. - Optimizing travel expenses, preparing and updating the team’s travel budget. - Registering the executive and other team members for exhibitions and events. - Sourcing cost-effective travel solutions and booking all necessary elements (tickets, accommodation, etc.). - Coordination of meetings before exhibitions and events: - Using specialized tools to schedule meetings with potential partners and suppliers. - Proactively sending meeting requests and coordinating with other employees. - Managing correspondence with potential partners, coordinating meetings, and tracking the meeting schedule during business trip preparation. - Preparation of follow-up emails after meetings: - Preparing and sending follow-up emails after meetings during business trips (thank you notes, continuation of dialogues, clarification of next steps). - Coordinating with the executive and other team members to prepare meaningful and accurate emails based on meeting discussions. - Supporting internal communication and team knowledge base: - Working with Asana to coordinate tasks and projects. - Maintaining and updating the team’s knowledge base in Confluence, interacting with team members to keep information current. - Assisting in managing the team’s Slack channels and keeping them up to date. - Preparation and formatting of presentations: - Actively assisting in creating and editing presentation materials for the executive and the team. - Gathering and structuring information from various contributors to create cohesive and high-quality presentations. - Designing slides according to corporate style and data visualization requirements. - Preparing materials for internal and external meetings, reports, and strategic sessions, including detailed content and visual formatting. - Assistance in organizing meetings: - Coordinating and organizing meetings upon request (selecting time, communicating with participants, ensuring all necessary details such as logistics and materials). - Organizing video conferences (choosing the platform, preparing the technical setup). - Personal Support for the Executive (30% of working time): - Organization of personal tasks and errands: - Booking restaurants, doctor, and veterinarian appointments. - Organizing and planning personal and business trips (tickets, hotels, car rentals, excursions, itinerary development). - Flight check-in, resolving any travel-related issues. - Preparation of visas and other travel documents (including business trip requests for the executive). - Assistance with preparing pet travel documents for the executive’s pet. - Purchasing items such as electronics, phones, and household goods. - Booking sports activities (tennis courts, padel, etc.). - Organizing leisure and creative activities (event tickets, museums, excursions). - Finding and coordinating various services (moving services, cleaning companies, repair services, etc.). - Organizing household tasks and logistics related to the executive’s personal needs. - Other personal errands for the executive: Willingness to carry out various errands related to the executive’s personal matters. Qualifications - 3+ years of experience in executive support, operations coordination, or similar roles. - Strong organizational and analytical skills. - Experience working with senior stakeholders and cross-functional teams. - Excellent Microsoft Office skills, particularly: - Excel (data organization, trackers, dashboards). - PowerPoint (executive presentations). - Experience with task management tools (Asana, Notion, Monday, etc.). - Comfortable working with data, dashboards, and reporting. - Languages: Advanced English, other languages are a plus. Benefits - Flexible schedules and opportunity to work remotely. - Ambitious and supportive team who love what they do, appreciate each other, and grow together. - Internal programs for adaptation and training, development of soft skills, and leadership abilities. - Partial compensation for participating in external training and conferences. - Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world. - Corporate prices on hotels and travel services. - MyTime Day Off - an extra non-working day without loss of compensation.

Role Description The Executive Assistant provides comprehensive administrative and clerical support to Claims Leadership, with a focus on professional liability lines including Healthcare, Errors & Omissions (E&O), Directors & Officers (D&O), Cyber, and Employment Practices Liability (EPL). This role is eligible for fully remote work. Key Responsibilities - Provides administrative and secretarial support to senior executives, e.g. heads of major divisions or administrative units. - Schedules appointments; prepares external/internal correspondence; screens telephone calls and visitors; makes travel arrangements; coordinates meetings and receptions; prepares presentation materials; and maintains/files documents. - Coordinates and produces sensitive reports and analyses (e.g., budgets). - May coordinate the work of additional secretaries and administrative assistants. - Works with limited direction from the senior executive and possesses a thorough knowledge of the organization. - Makes judgments regarding assigned and ad hoc duties. - Has regular contact with clients, industry and government officials, and senior management in other divisions. Qualifications - High school diploma - Proficiency in Microsoft application skills, including Word, Excel, and PowerPoint. - 7 years of administrative experience, preferably within insurance or claims (preferred). - Prior exposure to professional liability claims terminology strongly preferred. - Strong organizational skills with exceptional attention to detail. - Demonstrated ability to handle sensitive and confidential information. - Effective written and verbal communication skills. - Ability to manage multiple priorities in a fast-paced environment. - Proven ability to meet deadlines in a high-volume, time-sensitive environment. - Strong follow-up skills and commitment to thorough documentation. Work Environment - Remote role with an insurance carrier, MGA, or TPA. - Fast-paced claims environment with regulatory and reporting considerations. Benefits - Medical/dental/vision plans, which start from day one! - Life and accident insurance. - 401(K) and Roth options. - Tax-advantaged accounts (HSA, FSA). - Educational expense reimbursement. - Paid parental leave. - Digital mental health services (Talkspace). - Flexible work hours (availability varies by office and job function). - Training programs. - Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing. - Charitable matching gift program. - And more...

Title: Office Coordinator/Executive Assistant Location: New York, NY Department: Office Job Description: Company Description: (MALIN+GOETZ) is a founder-based gender-neutral beauty and lifestyle business based in New York City. We operate flagship apothecaries in NYC, California and Hong Kong: along with an expanding presence online through www.malinandgoetz.com. Additionally, the brand is listed internationally high-end accounts, including Space NK, Selfridges, Liberty and Nordstrom; and amenity partners that include 5* hotels, spas, and concept gyms. Our company champions three values: humanity, empathy + fight, and these values are embedded into everything we do. We foster employees to represent these values in all aspects of their work. Position Summary: The Office Coordinator/Executive Assistant serves as an integral part of the (MALIN+GOETZ) team, responsible for day-to-day company support for the CEO and all departments, including managing office operations, coordinating events, and providing great customer service. This is a dynamic role at a small, entrepreneurial company. Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office Management - Possess excellent interpersonal skills and the ability to create and maintain professional relationships within all levels of the organization. - Greet and assist all office visitors in a gracious and friendly manner. - Manage general office telephone line. Screen calls from customers, potential vendors, suppliers, etc. - Act as office manager by organizing office inventory and supplies as well as unpacking stock deliveries to the office. - Manage office supply inventory and product closet inventory. - Maintain tidiness of office common areas (conference rooms, kitchens, walkways, etc.). - Organize daily mail and shipments sent to office as well as outgoing mail and packages as needed. - Plan employee engagement events for the East Coast team including monthly happy hours, milestone celebrations, holidays, etc. - Update corporate portal highlighting company news. - Act as office point of contact for security alarm system and keycard entry. Executive Support - Handle confidential and sensitive information with discretion and professionalism. - Provide administrative support to company founders, CEO and overall office staff. - Prepare monthly expense reports for company founders and CEO. - Manage complex calendars, schedule meetings, appointments, prepare documents and communication relating to meeting preparation, and coordinate domestic and international travel arrangements. - Ad hoc project support for CEO. Competencies: To perform the job successfully, an individual should demonstrate the following. - Continuous Learning - Assesses own strengths and weaknesses. Pursues training and development opportunities. Seeks feedback to improve performance. Shares expertise with others. Strives to continuously build knowledge and skills. - Customer Service - Displays courtesy and sensitivity. Manages difficult or emotional customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service. - Planning & Organization - Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner. - Problem Solving - Develops alternative solutions. Gathers and analyzes information skillfully. Identifies problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations. - Teamwork - Balances team and individual responsibilities. Contributes to building a positive team spirit. Exhibits objectivity and openness to others' views. Gives and welcomes feedback. Puts success of team above own interests. - Use of Technology - Adapts to new technologies. Demonstrates required skills. Keeps technical skills up to date. Troubleshoots technological problems. Uses technology to increase productivity. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience. Benefits: - The estimated hourly range for this position is $27 to $29. - The New York corporate office is hybrid (3 days in-office, 2 days work from home). - This role is scheduled Monday through Wednesday. - Dog-friendly office environment. - Part-time employees are eligible for 401k plan, pre-tax commuter benefits, quarterly gratis, and employee discount. - Time off includes paid sick hours. Language Ability: Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of customers or employees. Reasoning Ability: Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: MS Office, Google Suite Supervisory Responsibilities: This job has no supervisory responsibilities. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.