Executive Assistant – Program Manager
Location
United States
Posted
10 days ago
Salary
$90K - $96K / year
Seniority
Senior
Job Description
Executive Assistant – Program Manager
Instructure
• Lead and coordinate cross-functional projects, operational initiatives, and leadership action items. • Track project timelines, deliverables, dependencies, and risks to ensure successful execution. • Create and maintain project plans, status updates, dashboards, and meeting follow-ups. • Drive accountability across stakeholders by monitoring progress and ensuring deadlines are met. • Support organizational planning activities, offsites, leadership meetings, and operational cadences. • Identify opportunities to improve processes, streamline workflows, and increase team efficiency. • Assist with special projects, strategic initiatives, and business operations support as needed. • Manage complex executive calendars across multiple time zones and priorities. • Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up actions. • Arrange domestic and international travel, including itineraries and expense management. • Support preparation for leadership presentations, communications, and executive meetings. • Act as a trusted partner to executives by anticipating needs, managing competing priorities, and helping drive execution. • Maintain confidentiality and handle sensitive information with professionalism and discretion. • Partner closely with leadership teams, HR, Finance, Operations, and other cross-functional groups. • Serve as a point of coordination and communication across teams and stakeholders. • Build strong working relationships and help facilitate alignment across initiatives.
Job Requirements
- 5+ years of experience in program management, business operations, strategic operations, or a related role supporting senior leadership.
- Proven ability to lead and coordinate cross-functional initiatives from planning through execution.
- Strong operational mindset with experience improving processes, driving efficiencies, and managing organizational priorities.
- Experience managing projects with multiple stakeholders, timelines, dependencies, and deliverables.
- Strong business acumen with the ability to understand organizational priorities and translate them into actionable plans.
- Excellent organizational, analytical, and problem-solving skills.
- Ability to synthesize information, identify risks, and proactively recommend solutions.
- Strong written and verbal communication skills with the ability to communicate effectively across all levels of the organization.
- High level of professionalism, discretion, and sound judgment when handling confidential or sensitive matters.
- Comfortable operating in fast-paced, ambiguous environments with shifting priorities.
- Advanced proficiency with productivity tools.
- Ability to work independently, influence without authority, and drive accountability across teams.
Benefits
- Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.
- Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location.
- Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs.
- Comprehensive wellness programs and mental health support
- Learning and development resources, including professional development tools and tuition reimbursement, to support your growth
- The technology and tools you need to do your best work
- Motivosity employee recognition program
- A culture rooted in inclusivity, support, and meaningful connection
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