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The cross-sector coalition leading the movement to eliminate fossil fuels from our built environment.
Program Manager, Stakeholder Outreach – Engagement
Location
California
Posted
101 days ago
Salary
$115K / year
Seniority
Senior
Job Description
Program Manager, Stakeholder Outreach – Engagement
Building Decarbonization Coalition
• Manage the execution of multiple contracts, ensuring work is delivered on time, within scope, and on budget. • Develop and maintain project plans, timelines, workplans, and tracking tools to support successful delivery. • Monitor contract requirements, milestones, and deliverables; flag risks and recommend course corrections as needed. • Lead budgeting, invoicing, and reporting in coordination with finance and senior staff. • Coordinate outreach strategies targeting building industry stakeholders (e.g., contractors, manufacturers, distributors), community organizations, local governments, and other partners. • Support the planning and execution of meetings, workshops, trainings, events, and briefings. • Use data and analysis to inform adjustments to outreach strategies. • Help ensure stakeholder engagement activities are well-documented and aligned with program goals and funder expectations. • Serve as a day-to-day point of contact for government and utility clients, maintaining clear, professional, and responsive communication. • Coordinate with subcontractors, consultants, and partner organizations to align roles, timelines, and expectations. • Prepare client-facing materials, including agendas, summaries, progress updates, and reports. • Work closely with internal teams (e.g., finance, communications, partnerships, technical experts, data/reporting) to support integrated program delivery. • Translate program goals and requirements into clear tasks and timelines for internal collaborators. • Contribute to continuous improvement by sharing lessons learned and best practices across programs.
Job Requirements
- 3–6 years of experience in program management, project management, or a related role.
- Demonstrated experience managing contracts or projects in the $200K–$700K range (or comparable complexity).
- Comfortable owning day-to-day decisions for assigned contracts and escalates scope, budget, and timeline changes to senior staff.
- Experience with budget development and effective meeting facilitation.
- Experience working with Asana (or similar project management tools) and HubSpot (or similar CRM systems) to manage workflows, stakeholders, and reporting.
- Experience working with government agencies, utilities, or other public-sector clients.
- Familiarity with building industry stakeholders (e.g., contractors, manufacturers, energy efficiency or electrification programs) strongly preferred.
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills, including experience preparing client-ready materials.
- Proven ability to collaborate effectively across teams and with external partners.
Benefits
- paid health insurance coverage
- retirement benefits with company matching
- unlimited flexible paid leave
- 12 paid holidays
- access to professional development resources
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• Own program-level financial tracking and revenue forecasting • Maintain and monitor margin performance and flag risks early • Develop and manage staffing forecasts aligned to contracted work and pipeline • Identify hiring needs 60–90 days in advance • Track utilization and ensure alignment between staffing and financial goals • Own and govern Ruddr as the system of record • Ensure project codes, billing rates, and forecast hours are accurate • Improve intake-to-project-launch workflow efficiency • Produce monthly operational dashboards for executive leadership • Provide scenario modeling to inform program decisions • Partner with delivery and recruiting to eliminate operational bottlenecks • Create and manage the flow of timely invoice submission and management across the program including client, team, and subcontractor touchpoints • Review and approve subcontractor invoices
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