• Create and maintain project records within Monday.com and internal systems • Set up project folders and maintain document filing structures • Coordinate project documentation and ensure records remain current and accurate • Manage workflow updates and task progression throughout the approvals process • Monitor project milestones and follow up on outstanding actions • Prepare administrative components of Development Applications, Construction Certificates, and Complying Development Certificates • Prepare the administrative components of Activity Applications and Commencement of Work submissions • Upload and download documentation through the NSW Planning Portal and council portals • Maintain application records, reference numbers, submission dates, and approval statuses • Monitor portal notifications and communicate updates to relevant stakeholders • Track application progress and maintain approval registers • Draft and issue standard client correspondence using approved templates • Follow up with clients to obtain required documentation and information • Provide administrative updates regarding application progress and approval milestones • Coordinate the collection of signed forms, agreements, and supporting documents • Assist with general client enquiries relating to application administration • Maintain version control of project documentation • Prepare service agreements and standard forms using approved templates • Ensure project files are complete, organised, and audit-ready • Coordinate the storage and retrieval of project records and approvals documentation • Monitor NSW Planning Portal applications and track council notification periods • Track outstanding council invoices and payment statuses • Escalate requests for information, approval delays, or compliance concerns to the onshore team • Assist with social media scheduling, content administration, and enquiry databases

Role Description The NetSuite Administrator exists to own, operate, and continuously improve Omilia's Oracle NetSuite ERP environment — a complex OneWorld setup spanning four legal entities with multi-currency, multi-book accounting, ARM-driven revenue recognition, and live Greek fiscal compliance. This role is the single point of technical accountability for NetSuite at Omilia, sitting at the intersection of Finance operations and enterprise systems. The successful individual works autonomously as a trusted partner to Finance, Engineering, and external auditors, ensuring the system is always audit-ready, integrated, and aligned to business needs. Accountabilities - Own and govern the NetSuite ERP environment end-to-end, including system health, change control, and continuous improvement across all subsidiaries. - Ensure the integrity and accuracy of multi-book accounting, intercompany transactions, and consolidated financial reporting in NetSuite OneWorld. - Maintain and evolve the Advanced Revenue Management (ARM) module to support compliant, audit-ready revenue recognition under IFRS 15 / ASC 606. - Act as the primary technical owner of NetSuite integrations, ensuring reliable data flow between NetSuite and billing, CRM, and payroll platforms. - Sustain audit readiness across SOC 2, PCI-DSS, and statutory frameworks by maintaining system documentation, access controls, and change evidence. - Drive NetSuite development and improvement projects, liaising with implementation partners and evaluating SuiteApps to expand system capabilities. Key Responsibilities - Manage user roles, permissions, and access controls across all subsidiaries within the OneWorld environment. - Maintain and improve saved searches, custom reports, dashboards, and KPIs for Finance and Leadership stakeholders. - Administer accounting period opens/closes and coordinate month-end and year-end system tasks. - Configure and maintain Advanced Revenue Management (ARM) — Revenue Arrangements, Revenue Elements, and Recognition Rules — for SaaS subscription contracts. - Troubleshoot revenue recognition discrepancies across primary and secondary accounting books. - Administer multi-book accounting setup (primary EUR/USD and secondary EUR/USD books) and monitor intercompany transaction matching, elimination entries, and FX postings. - Maintain and troubleshoot integrations between NetSuite and third-party platforms including billing, CRM, and payroll systems. - Build and maintain saved searches, SuiteQL queries, and workflows to automate Finance operations. - Support the myDATA integration for Greek VAT and fiscal reporting compliance. - Maintain change logs, system documentation, and control evidence for internal and external auditors. - Lead or participate in NetSuite improvement and implementation projects, and evaluate SuiteApps or third-party tools to expand capabilities. Qualifications - 4+ years of hands-on NetSuite administration experience. - Proven experience with NetSuite OneWorld in a multi-subsidiary, multi-currency environment — non-negotiable. - Strong working knowledge of NetSuite multi-book accounting (primary and secondary books). - Experience configuring the Advanced Revenue Management (ARM) module. - Proficiency in SuiteQL for custom reporting and data extraction. - Solid understanding of accounting fundamentals: debits/credits, intercompany eliminations, FX revaluation. - Ability to work independently with minimal supervision in a remote setup. - Strong written and verbal English communication skills. Requirements - Nice to have: SuiteScript 2.x experience for workflow automation and scripting. - IFRS 15 / ASC 606 revenue recognition in a SaaS context. - IFRS 16 lease accounting in NetSuite. - Fixed Asset Management (FAM) module experience. - Experience integrating NetSuite with billing platforms such as Nue, Zuora, or Salesforce CPQ. - Exposure to Greek myDATA or similar e-invoicing and fiscal reporting integrations. - NetSuite Administrator or SuiteFoundation certification. - NetSuite SuiteAnalytics Workbook experience. - Background in enterprise SaaS or PE-backed technology environments. Benefits - Fixed compensation. - Long-term employment with the working days vacation. - Development in professional growth (courses, training, etc). - Being part of successful cutting-edge technology products that are making a global impact in the service industry. - Proficient and fun-to-work-with colleagues. - Apple gear. Company Description Omilia is proud to be an equal opportunity employer and is dedicated to fostering a diverse and inclusive workplace. We believe that embracing diversity in all its forms enriches our workplace and drives our collective success. We are committed to creating an environment where everyone feels welcomed, valued, and empowered to contribute their unique perspectives without regard to factors such as race, color, religion, gender, gender identity or expression, sexual orientation, national origin, heredity, disability, age, or veteran status, all eligible candidates will be given consideration for employment.

• Manage day-to-day Epicor CMS 6.1 administration, including user accounts, roles, permissions, and security. • Configure and support key modules including Inventory, Purchasing, Sales Orders, Pricing, Warehouse Management, and Financials. • Coordinate with Epicor support and third-party vendors on upgrades, patches, and system enhancements. • Maintain development, test, and production environments. • Optimize ERP workflows within a manufacturing environment, including: High-volume SKU management and part supersession, Vendors lead times and backorder management, Manufacturer programs, Multi-warehouse inventory management. • Ensure ERP workflows support fast order turnaround, accurate inventory availability, and efficient logistics operations. • Partner with departments, Epicor and 3rd party vendors along with Company Sales, Purchasing, Warehouse, Finance, Customer Service, and Marketing to map business processes. • Identify process gaps and operational inefficiencies and support system improvements. • Support business requirements into ERP configuration or technical changes. • Oversee and maintain process documentation and SOPs. • Assist in maintaining dashboards, operational reports, and KPIs. • Utilize SQL, and Epicor reporting tools to deliver actionable insights with department needs. • Support data imports, exports, and migrations. • Lead or support ERP enhancement projects, integrations, and module rollouts. • Serve as the primary point of contact for Epicor CMS system support. • Troubleshoot issues for both remote and onsite users. • Develop and deliver ERP training sessions and user onboarding materials. • Work closely with business leaders and operations teams to align ERP capabilities with company goals. • Collaborate with IT teams on infrastructure, security, and integrations.

• Diseño y despliegue de entornos basados en Kubernetes. • Mantenimiento y administración de contenedores (K8’s y OpenShift). • Monitorización de los contenedores. • Automatización e integración continua en el despliegue de entornos y aplicaciones (Python, Bash). • Despliegue mediante IaC Terraform. • Gestión de seguridad mediante Istio.