Role Description We’re looking for a proactive and resourceful General Administrative Assistant to support a property management client across a variety of administrative, coordination, and research-focused tasks. This role involves assisting with day-to-day operations, supporting organizational initiatives, and managing responsibilities across speaking engagements, rental property oversight, nonprofit activities, and internal project workflows. This is a high-impact role where you will: - Assist in presenting our team for speaking and training opportunities. - Conduct outreach calls and follow-ups related to event coordination and professional engagements. - Provide administrative and research support across upcoming projects and business activities. - Help maintain productivity across multiple ongoing priorities using HubSpot, Kajabi, and other tools. Main Responsibilities - Outreach & Lead Support: - Research opportunities aligned with the business such as conferences, CE classes, universities, nonprofits, and corporate events. - Build lists of potential contacts and decision-makers (education directors, event planners, etc.). - Make outbound calls using provided scripts and confirm important details such as deadlines, themes, and requirements. - Maintain CRM records in HubSpot, ensuring accurate tracking of follow-ups and statuses. - Support Kajabi management and handle submission of proposals, speaker packets, and related materials. - Assist with nonprofit startup tasks and operational coordination. - General Administrative Tasks: - Manage calendar invites, confirmations, and inbox correspondence. - Organize Google Drive/Dropbox files, including folders, headshots, bios, and reports. - Coordinate tasks across nonprofit, speaking, and real estate operations as assigned. - Support leadership with project management (10 hours/week for Tracey, 30 hours/week for Stacey). - Handle phone calls (outbound and inbound) and manage email communication. - Real Estate / Property Support: - Update tenant information in the property management system. - Track rent receipts, maintenance requests, and rehab progress in spreadsheets. - Follow up with property managers and vendors in Branson, MO. - Monitor Housing Authority (HAKC) renewals and rent increase processes. - Conduct research for possible property acquisitions. Tools & Platforms You Will Use - HubSpot CRM - Canva (for one-sheets, proposals, and simple design needs) - Kajabi - Google Workspace (Drive, Docs, Sheets, Calendar) - Microsoft Word & Excel - Social media platforms for posting schedules (YouTube, LinkedIn, TikTok, Instagram, X, Hootsuite) Qualifications - Excellent written and spoken English (professional phone communication required) - Strong organizational skills, attention to detail, and proactive mindset - Confident using HubSpot, Kajabi, Canva, and productivity tools - Fast and efficient researcher (contacts, information, data) - Strong follow-up habits and ability to complete tasks independently - Comfortable managing shifting priorities and supporting multiple projects simultaneously Bonus Experience - Background in real estate, association events, or nonprofit operations - Cold outreach or sales experience - Familiarity with speaker marketing, continuing education coordination, or grant research Nice to Haves - Self-starter with initiative - Clear communicator with strong follow-through - Comfortable working with both structured and unstructured tasks - Passionate about supporting meaningful work and business growth - Thrives in a high-energy, purpose-driven environment Technical Requirements - Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port) - i5 11th Gen or higher - Windows 11 / MacOS Catalina or higher - Minimum of 8 GB RAM - Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background) - Back-ups in case of power or internet provider interruptions - Good headset and webcam (preferably noise-canceling headset) Benefits - Competitive Salary — We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities. - Remote Work — This role is 100% remote, allowing flexibility and eliminating daily commute. - Paid Time Off — Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being. - HMO Coverage — Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization. This helps ensure employees have access to routine checkups, consultations, and coverage for medical care.

• Build and launch a clean, high-end personal brand website (Shopify preferred — open to discussion) • Set up pages for existing and upcoming online course/programme offerings • Ensure a polished, premium aesthetic throughout — black and gold feel, minimal and high-end • Integrate course/product sales functionality and checkout • Set up a new Google Workspace account (fully separate from client's other business accounts) • Configure professional email addresses including a dedicated customer support inbox • Migrate from existing IONOS email system and ensure all email is accessible on mobile • Redirect and manage multiple domain names to the new website • Set up sales funnels, landing pages, and automated email sequences in GoHighLevel (Smart Growth System) or Shopify — depending on the platform chosen • Configure a paid discovery call booking flow • Build a lead magnet funnel to capture email sign-ups ahead of book launch • Ensure funnels are clean, well-organised, and easy for the client to manage going forward • Organise and streamline the client's digital workspace across platforms • Document all setups clearly so the client can navigate independently • Troubleshoot and resolve any tech issues that arise during setup

• Manage daily Instagram direct message conversations with prospective clients. • Engage with followers, story viewers, post interactions, and inbound leads. • Build rapport and qualify prospects for coaching services. • Book appointments and discovery calls for the founder. • Track leads, conversations, and follow-up activities. • Assist with client administration and general business support. • Schedule and publish social media content across various platforms. • Perform light content editing, including captions, text overlays, trimming, and formatting. • Maintain organised records, documents, and operational systems. • Provide proactive support to ensure smooth day-to-day business operations.

• Take ownership of executive inbox management: flag, action, organize, and keep priorities moving on behalf of the Co-CEOs • Own financial administrative tasks including invoice processing, accounts payable, credit card reconciliation, and expense categorization • Review, organize, and maintain contracts, agreements, and sensitive organizational documents • Support medical credentialing processes and documentation across both organizations • Assist with software setup, CRM integrations, and platform management; serving as a reliable resource for system questions across the org • Process daily fax and mail intake, routing items appropriately and keeping nothing in the queue • Build and maintain Excel trackers, reports, and operational spreadsheets • Contribute to special projects as organizational needs evolve • Support internal operations including agendas, meeting notes, correspondence, and cross-departmental coordination