Title: Systems, Fiscal & Administrative Coordinator Location: Menands, NY time type Full time job requisition id JR-0002176 Compensation Grade: P20 Compensation Details: Minimum: $77,308.00 - Maximum: $77,308.00 Annually Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions). Department (OPH) CCH - Division of Chronic Disease Prevention Job Description: Responsibilities The Systems, Fiscal & Administrative Coordinator will coordinate and/or assist in the coordination of administrative, operational and fiscal processes related to grant account management, contract management, purchasing, travel, and personnel transactions associated with federal funding. The Bureau of Community Chronic Disease Prevention houses a wide range of chronic disease prevention programs, including Diabetes Prevention & Control, Cardiovascular Health, Stroke Prevention, Disability & Health, State Physical Activity & Nutrition, and Asthma Control. The incumbent will work with established systems within the Bureau, and an internal financial management system to support various activities related to federal awards, funding, spending, and expense analysis and projections. The incumbent will also review and analyze spending patterns and contribute to recommendations regarding the allowability and affordability of program requests, work with applicable staff to negotiate and prepare subcontract budgets and work plans, review subcontractor expense claims for payment, prepare personnel transactions, and provide technical assistance to administrative staff for purchase and travel requisition preparations. The incumbent will draft correspondence, budget documents, and annual reporting for submission to federal funders, review and maintain procedural guides for the Bureau’s Fiscal and Operations Unit, maintain the Bureau’s network and SharePoint sites and files, and triage incoming requests related to transactions as referenced above. In addition, the incumbent will provide support for annual reporting requirements and progress reports. The incumbent may perform other related duties as appropriate including, but not limited to, supervising staff. Minimum Qualifications A Bachelor’s degree in business management, project management, accounting, economics, finance management or a related field and two years of experience contributing toward the coordination of administrative, financial, personnel, operations or other related program activity; OR an Associate's degree in a related field and four years of such experience; OR six years of such experience. A Master’s degree in a related field may substitute for one year of experience. Preferred Qualifications Demonstrated experience with computer database systems and Microsoft related applications with an emphasis on fiscal accounting or bookkeeping. Superior/advanced skills in Excel. Demonstrated experience with federal funding, cooperative agreements, and grant funding applications and/or processes. Knowledge of finance and contracting procedures, Federal rules and regulations, and applicable cost principles. Knowledge of, or experience with, State- and Federally-funded contracts; Demonstrated experience drafting and reviewing contracts and grant budgets; Demonstrated experience writing professional communications (i.e., emails, letters, reports, agendas, summaries); excellent prioritization and organizational skills. Familiarity with the Guide to Financial Operations for CDC Federal Contracts and Grants. Conditions of Employment Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. This position is eligible for a hybrid work schedule, with a combination of onsite and remote work. HRI participates in the E-Verify Program. Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI offers a robust, comprehensive benefits package to eligible employees, including: - Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; - Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; - Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; - Tuition support - Assistance is available for individuals pursuing educational or training opportunities; - Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; - Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; - And so much more! Work Location Expectations At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.

• Define and enforce clear expectations for architecture deliverables, including establishing and maintaining a consistent definition of “done.” • Track progress across architecture initiatives to ensure completion, proactively identifying and resolving stalled or ambiguous efforts. • Design, implement, and manage a structured intake process for architecture requests, ensuring alignment with organizational priorities. • Serve as a control point for incoming requests by filtering, prioritizing, and routing work while maintaining transparency between demand and committed priorities. • Protect team focus by minimizing unstructured interruptions and enforcing adherence to defined priorities. • Establish and manage the team’s operating cadence, including standups, roadmap sessions, capability meetings, and governance forums, ensuring meetings are structured and outcome-driven. • Maintain action logs, decision records, and follow-up items to ensure commitments are documented and driven to closure. • Own the lifecycle of architecture standards, policies, and design patterns, ensuring they are documented, accessible, and consistently applied. • Monitor and enforce adherence to governance practices, identifying and addressing gaps in adoption. • Coordinate updates to standards, policies, and patterns to align with evolving architecture and business needs. • Develop and track operational metrics, including throughput, cycle time, delivery completion, and work distribution, to assess performance and execution effectiveness. • Provide concise reporting on progress, risks, and performance, translating activity into actionable insights. • Maintain visibility into priorities, work in progress, dependencies, and execution risks. • Collaborate with OCIO, project management, delivery leads, and stakeholders to ensure alignment between architecture priorities and execution. • Identify misalignment, capacity gaps, or execution risks and drive corrective actions.

Role Description We are seeking a detail-obsessed Operations Specialist to maintain and optimize the internal engines of our fast-paced digital marketing agency. The ideal candidate is a "systems thinker" who loves building workflows, managing project data, and ensuring that our remote team has the tools and processes they need to succeed. Digital Marketing Agency experience is a plus. What you’ll be doing: - System Administration: Maintain and update the Zoho project management system to ensure it accurately reflects current business processes. - Workflow Implementation: Build and refine automated workflows, task templates, and flow charts to reduce manual overhead. - Process Documentation: Draft, update, and organize Standard Operating Procedures (SOPs) to ensure a "single source of truth" for the agency. - Accountability Tracking: Monitor project boards daily to identify overdue tasks and coordinate with team members to resolve bottlenecks. - Reporting: Generate weekly productivity and project health reports for leadership to identify operational gaps. - Onboarding Support: Handle the technical side of onboarding new team members, ensuring they are correctly set up in our systems and trained on our specific workflows. - Communication Coordination: Assist in organizing daily stand-ups and ensuring cross-time-zone communication is documented and accessible. Qualifications - 2+ years of experience in an Operations or Project Management role. - Strong expertise in Zoho or similar project management systems (ClickUp, Asana, Monday.com, etc.). - Highly organized and detail-oriented with experience in workflow optimization and process standardization. - Strong analytical skills with the ability to identify inefficiencies and implement effective solutions. - Excellent communication skills with the ability to lead and motivate teams. - Experience working in digital marketing agencies is required. - US experience is required. Requirements - Position: Operations Specialist - Remote Status: Fully Remote - Preferred Location: Global - Working Hours: 9 am to 6 pm EST - Holidays: US Federal Holidays - Salary: USD 800 - USD 1,000 per month - Internal Job ID: 1341

Role Description We are looking for a Payment Operations Manager to drive PSP integrations and payment operations across our brands. You will manage the full lifecycle of payment provider partnerships — from negotiations and compliance to integration, launch, and ongoing support — while working closely with Product, Finance, Compliance, and Technical teams to ensure efficient and scalable payment solutions. - Manage the full PSP integration lifecycle: from introduction and commercial alignment to launch and post-integration monitoring. - Coordinate with finance, legal, product, and IT teams to ensure smooth implementation processes. - Maintain regular communication with payment providers regarding operational, technical, and commercial matters. - Monitor payment performance metrics, conversion rates, tariffs, limits, and channel efficiency. - Analyze payment data and provide actionable insights to improve performance. - Handle operational requests and issue resolution with internal teams and external providers. - Ensure accurate and up-to-date documentation in Confluence. - Prepare reports and track implementation progress according to business requirements. - Organize and participate in regular calls with internal stakeholders and PSP partners. Qualifications - Strong understanding of payment systems, payment flows, and related performance metrics. - Experience working with PSPs, payment operations, or fintech/payment products. - Knowledge of payment processes from product, technical, operational, backend, and contractual perspectives. - Strong analytical skills with the ability to identify trends and optimize payment performance. - High level of self-organization and ownership. - Upper-Intermediate English level (B2+) for communication with international partners. Benefits - Freedom to choose where to work: work from anywhere in the world with the freedom of remote options. - Flexibility: enjoy flexible working hours that let you balance your personal and professional life while staying focused on delivering great results. - Corporate English speaking club: improve your English proficiency with regular practice and expert guidance. - A Culture That Cares: thrive in a friendly environment where a strong corporate culture builds connections, drives innovation, and makes you feel truly valued. - Comfort Fuels Success: experience comfortable conditions that inspire productivity and foster professional growth, giving you the tools and space to excel. - Accelerate Your Growth: seize career advancement opportunities in a rapidly expanding marketing company. As the company scales, so will your professional journey.