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Accounts Payable Supervisor
Location
United States
Posted
8 days ago
Salary
$55K - $60K / year
Seniority
Senior
Job Description
Accounts Payable Supervisor
Mammoth Holdings
• Supervise the day-to-day accounts payable operations, ensuring invoices are processed accurately and on schedule. • Review, approve, and monitor invoice coding, purchase order matching, and payment processing. • Ensure compliance with company policies, internal controls, and accounting procedures. • Manage weekly payment runs, including ACH, wire transfers, checks, and corporate credit card reconciliations. • Resolve complex invoice discrepancies, vendor issues, and payment disputes. • Maintain positive relationships with vendors, suppliers, and service providers. • Oversee vendor onboarding, including collection and validation of W-9s, tax documentation, and payment information. • Monitor vendor accounts to ensure timely payments and resolve outstanding balances. • Support contract and procurement processes through JAGGAER workflows and approvals. • Utilize JAGGAER for procurement, vendor management, invoice workflow, and approval processes. • Leverage Microsoft Dynamics 365 Business Central to manage AP transactions, reporting, reconciliations, and financial records. • Identify opportunities to streamline AP processes, improve efficiencies, and implement best practices. • Assist with system upgrades, testing, training, and process documentation. • Supervise, train, mentor, and develop Accounts Payable staff. • Establish performance expectations and conduct regular performance evaluations. • Support month-end and year-end closing activities related to accounts payable. • Reconcile AP subledger to the general ledger and investigate discrepancies. • Ensure compliance with sales tax, use tax, and 1099 reporting requirements. • Monitor adherence to company financial policies and segregation of duties.
Job Requirements
- Minimum 5 years of Accounts Payable experience, with at least 2 years in a supervisory or leadership role.
- Strong understanding of AP processes, internal controls, three-way matching, and vendor management.
- Proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions.
- Excellent organizational, analytical, and problem-solving skills.
- Strong written and verbal communication skills.
- Experience supporting multi-location retail, automotive, service, or car wash operations.
- Experience managing high-volume invoice processing environments.
- Knowledge of fixed assets, lease accounting, and operational expense management.
Benefits
- Competitive salary based on experience
- Performance-based bonus opportunities
- Comprehensive benefits package, including health, dental, vision, paid time off, and retirement plan options
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