Role Description As a Legal Intake Specialist, you will serve as the first point of contact for clients, ensuring their questions and concerns are addressed promptly and professionally. This role involves managing client communications, assisting with administrative tasks, and supporting the intake manager and legal team. The ideal candidate will be organized, empathetic, and able to handle sensitive client matters with discretion and confidentiality. - Handle inbound and outbound calls with professionalism and empathy. - Assist clients by answering questions, scheduling appointments, and giving case status updates. - Conduct preliminary screenings to determine whether a case qualifies. - Accurately document client information in the firm’s case management system. - Follow intake scripts, checklists, and workflows to ensure smooth client onboarding. - Manage follow-ups with potential clients to increase intake conversions. - Coordinate communication between clients, attorneys, and case managers. - Escalate urgent or sensitive matters to the appropriate team members. - Provide exceptional customer service to ensure clients feel supported throughout the legal process. Qualifications - 1+ year of experience in intake, customer service, call center, or administrative roles (U.S. law firm experience required). - Strong English communication skills, both written and verbal. - Ability to multitask and handle a fast-paced, high-volume environment. - High level of empathy, patience, and professionalism when speaking with clients. - Strong attention to detail and accuracy in data entry and documentation. - Self-motivated with the ability to work independently and follow structured workflows. - Comfortable speaking with distressed or emotional clients while maintaining professionalism. - Proficient with Microsoft Office and quick to learn new software (CRM or case management systems). - Reliable, organized, and committed to delivering high-quality client service. Requirements - U.S. law firm experience is required. - Personal Injury experience is a plus. Benefits - Fully Remote position. - Working hours: 9 am - 5 pm EST. - Holidays: US Federal Holidays. - Salary: USD 700 to USD 1000 per month.

• Assist in drafting and reviewing legal documents, such as contracts, agreements, and legal correspondence • Conduct legal research and gather information for cases • Prepare and organize legal documents and maintain accurate records • Communicate with clients, attorneys, and other professionals on behalf of the legal team • Schedule appointments, meetings, and court dates for attorneys • File and maintain legal documents in physical and electronic filing systems • Prepare and submit legal forms and documents to government agencies • Assist with billing and invoicing for legal services • Perform other administrative tasks as needed to support the legal team

Legal Secretary Type: Contract Category: Administrative Reference ID: 10071572 Job Title: Legal Secretary Location: Tulsa, OK, Remote Work Schedule: M-F, 8 – 5 Type of Employment: Contract Compensation: $25/hr -$28/hr Industry: Legal Services Benefits: Dental/Vision/Health after 60 days on contract Job Description: Addison Group is hiring on behalf of our client for an experienced Legal Secretary. This role supports a team of attorneys in a fast-paced legal environment and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively Key Responsibilities: Familiarity with Oklahoma State and Federal Rules of Civil Procedure Ability to provide administrative support to multiple attorneys, including a variety of in-office management responsibilities Experience working independently on: - Pleadings - Discovery - Motion preparation - E-discovery matters Knowledge of and experience with: - State and federal court e-filing - Case management procedures - Oklahoma county civil court docket procedures - Document review - Exhibit preparation - Exceptional attention to detail and strong organizational skills - Proficiency in Microsoft Office Suite - Experience with Compulaw is preferred and considered a plus - Excellent analytical, written, and verbal communication skills - Ability to manage multiple priorities and meet deadlines in a fast-paced legal environment

Role Description We are seeking a highly motivated and detail-oriented Legal Intern to join our Legal Department. In this role, you will play a central part in building and standardizing our contracting infrastructure — from the ground up. You will work closely with the Chief Legal Officer and cross-functional stakeholders to design, document, and implement processes that govern how the organization enters into, manages, and renews commercial agreements. This is a hands-on, project-heavy role ideal for a law student or undergraduate who wants substantive exposure to commercial contract law, vendor management, and legal operations in a fast-paced environment. Duties and Responsibilities - Contracting & Renewal Process Design - Develop end-to-end workflows for initiating, reviewing, executing, and renewing commercial contracts. - Map current-state processes, identify gaps, and propose streamlined future-state procedures. - Establish clear timelines, approval checkpoints, and ownership at each stage of the contract lifecycle. - Create renewal calendars and alert mechanisms to ensure no contracts lapse unnoticed. - Naming Conventions - Design a standardized naming convention framework for all contract documents, templates, and related files. - Ensure conventions are intuitive, scalable, and compatible with the organization's document management systems. - Draft a naming conventions guide and obtain sign-off from relevant stakeholders. - Contract Matrices - Build a "must-have" matrix identifying clauses and provisions required in all vendor agreements (e.g., indemnification, limitation of liability, confidentiality, data protection, termination rights). - Develop a "prohibited terms" matrix documenting provisions that cannot be included in agreements due to legal risk or commercial policy (e.g., uncapped liability, perpetual auto-renewal without notice, unilateral amendment rights, termination due to change in control). - Maintain matrices as living documents, updated as legal risk appetite or commercial policy evolves. - Escalation Procedure for Significant Commercial Term Changes - Draft a clear, tiered escalation procedure for handling material deviations from standard commercial terms. - Define what constitutes a "significant change" requiring escalation (e.g., payment terms beyond net-60, liability caps below a defined threshold, IP ownership shifts). - Map escalation paths by contract value, risk category, and business unit, including designated approvers at each tier. - Create a decision-tree or flowchart version for ease of use by non-legal staff. - Pre-Legal Review Intake Template - Design a standardized intake form for business teams to complete before submitting contracts for legal review. - Template to capture: contract background, counterparty details, key commercial terms, business justification, risk flags, and any pre-agreed deviations. - Ensure the template reduces back-and-forth and enables legal to conduct faster, more targeted reviews. - Amendment vs. Restatement Procedure - Develop clear guidelines for determining when to use a contract amendment versus when to start afresh with a new agreement. - Key considerations to address include: - Number and scope of changes being made - Age and fitness-for-purpose of the original agreement - Whether prior terms remain operative or create confusion - Risk of layered amendment fatigue - Whether original agreement is on vendor paper or CIBT paper - Create a practical decision guide (checklist or flowchart format) accessible to both legal and business teams. - Governing Law Standardization - Audit existing contract templates to identify inconsistent or suboptimal governing law and jurisdiction clauses. - Establish a preferred governing law position for domestic and international agreements. - Develop a governing law rubric that sets out: - Preferred jurisdiction(s) and why - Acceptable fallback jurisdictions, ranked by preference - Jurisdictions to avoid and the rationale - Guidance for counterparty push-back scenarios - Update all standard templates to reflect the approved governing law position. - Contract Update Rollout Strategy - Identify and evaluate appropriate channels for communicating and deploying contract template updates across the organization. - Develop a rollout plan that addresses: - Stakeholder communication and training - Version control and template repository management - Transition periods for in-flight negotiations - Feedback loops for continuous improvement - Propose governance mechanisms to ensure templates remain current and are not bypassed. Qualifications - Currently enrolled in or recently graduated from an undergraduate or an accredited law school (JD program). - Strong academic record with demonstrated interest in commercial, transactional, or corporate law. - Excellent written and verbal communication skills — ability to draft clearly and precisely. - Strong analytical and organizational skills with meticulous attention to detail. - Self-starter with the ability to manage multiple workstreams independently. Preferred Qualifications - Prior exposure to contract drafting, legal operations, or in-house legal environments (through coursework, clinic, or prior internship). - Familiarity with contract lifecycle management (CLM) tools or legal document management platforms. - Experience with or coursework in commercial law, vendor contracts, or procurement. - Comfort working cross-functionally with business, finance, and procurement teams. What You Will Gain - Substantive, portfolio-worthy work product — everything you build will be deployed and used by the organization. - Deep exposure to in-house legal operations and commercial contract practice. - Direct mentorship from experienced legal counsel. - Experience working cross-functionally with business, finance, and procurement stakeholders. - A comprehensive understanding of the full contract lifecycle, from pre-signature through renewal or termination. Compensation & Benefits - Hourly Rate: $30 - $35 (depending on geographic region, internal equity, job-related knowledge, skills, and experience, among other factors) - Medical, Dental, and Vision Insurance - 401(k) Retirement Plan with Company Match - Flexible Spending Accounts and Health Savings Account - Life Insurance, Short-Term Disability, and Long-Term Disability Coverage - Company Paid Holidays and Paid Time Off - Paid Parental Leave - Pet Insurance - Travel Assistance Services - Legal and Identity Theft Protection Plans - Commuter Benefit Subsidy - Employee Recognition Programs - Referral Bonus Opportunities