Project Specialist Req #54 Virtual Location: United States Job Description: The Role: Project Specialists provide administrative and programmatic support through all stages of the federal and state grant program lifecycle - pre-award review, project implementation, progress monitoring, and award closeout. Project Specialists are responsible for communicating expectations and requirements with project applicants, analyzing proposals and budgets, ensuring compliance with the established program requirements, and providing coordination between Local, State and Federal levels of government and other entities. This is a remote position. Travel requirements vary by program assignment. Some roles involve minimal travel, while others may require up to 50% in‑state travel to visit property sites, meet with applicants, provide program information, and support application completion. While candidates from any U.S. location are welcome to apply, those based in the Southeastern United States (including Florida and Southern Georgia) may be especially well‑aligned with current geographical program needs. In This Role, You Will: - Oversee the lifecycle of mitigation projects from pre-award review to award closeout, communicating and collaborating with all applicable parties (counties, cities, state, etc.). - Review mitigation project applications submitted, ensuring proper procedures are followed during the application review process, and answering questions as needed. - Submit completed recovery project applications to FEMA for funding. - Draft project agreements, reviewing requested modifications and updating as needed until a final agreement has been executed. - Continuously monitor active projects, reviewing quality reports, processing payments, communicating with all involved parties, and ensuring compliance regulations are met. - Collect, analyze, organize, and summarize financial/grant data. - Assist with federal and client-specific reporting requirements. - Track and monitor budgets; communicate results with project and client management. - Research and maintain fluency in rules and regulations associated with various federal programs, including but not limited to FEMA, the American Rescue Plan Act (ARPA), State and Local Fiscal Recovery Funds (SLFRF), programs under the Infrastructure and Investment Jobs Act (IIJA), or other federal funding workstreams with state and local clients. - Form trusted advisor relationships with clients, project management, state agencies, sub-recipients, and internal subject matter experts. - Travel to various property sites to meet with owners, explain available funding opportunities and program details, encourage participation, and assist with the completion and submission of applications for assistance. - Assist client performance management of FEMA funds through routinely and proactively assessing the overall portfolio, anticipating challenges, and providing recommendations. - Upon completion of recovery projects, oversee final project inspections and closeout processes referencing the original project agreement. What You Bring: - Bachelor’s degree in environmental studies, Hazard Mitigation, Urban Planning, Public Administration, Water/Conservation Management, Environmental Science, Emergency Management, Economics, or a related field required. - 3 years' work experience required. - Located in FL or Southern GA preferred. - Sales or account management experience considered a plus. - Proficiency with Adobe Acrobat and Microsoft Office 365 specifically Word, Excel, Outlook, and Power Apps (BI, Query, Automate). - Excellent verbal and written communication skills. - Up to 50% travel required depending on program assignment. Who We Are: YA Group is an international professional services organization providing forensic consulting, engineering, risk mitigation, and related services. Founded over 25 years ago as a property damage consulting firm, YA has expanded through organic growth and strategic acquisitions. Today, YA has over 800 professionals dedicated to excellence, partnership, and driving innovation. YA’s Government Services division partners with government and corporations to protect the communities we love. Our team specializes in emergency management, disaster mitigation, grants administration, floodplain management, urban and regional planning, and community resilience for public, private, and non-profit sector clients. Government Services brings the insight and creative strategies needed to deliver outstanding results to clientele around the nation. What We Offer: - Employee-focused culture - Strong commitment to work-life balance - 100% Remote work - Paid Time Off - Paid family care/sick leave - Parental leave - Comprehensive benefits - 401k w/match Fraudulent Recruitment Alert: Please be vigilant against fraudulent recruitment attempts. YA will never ask for personal financial information (such as bank account numbers or identification numbers) via social media or chat-based apps. We also will not request money for the purchase of business equipment or conduct interviews solely via text message. Job Details Job Family Gov't Services Pay Type Hourly Education Level Bachelor’s Degree

• The Project Manager is responsible for ensuring the successful planning, execution, tracking, delivery and closure of client projects. • The Project Manager works with the client to understand requirements and engages the global team in the fulfilment of these requirements, crafting client solutions based on the Welocalize Four Pillars of Customer Service, Quality, Innovation and Global Teamwork. • Project planning, scoping, requirements gathering and validation with client. • Identifying and working with the relevant client and internal stakeholders to plan and resource projects appropriately in terms of quality, cost, and schedule requirements. • Risk analysis and contingency planning (plan-do-check-act cycle). • Leading the internal and external team to successful execution and delivery of client projects. • Creating schedule and monitoring timeliness of delivery. • Managing the budget and controlling project costs. • Establishing and nurturing relationships with the customer, internal teams and external suppliers. • Overseeing project activities and ensuring resolution to any problems that may arise (corrective and preventive action). • Actively seeking ways to optimize delivery, client satisfaction, quality and profitability. • Reporting, both in written and verbal form, to internal and external stakeholders regarding Project scope, financials, progress and status, formally and on an ad-hoc basis as required. • Ensuring finance systems are kept up to date and accurate. • Process documentation and knowledge management. • Ensuring profit of project is maintained through the management of margin.

• Independently structure and update all plant documentation as well as construction and acceptance reports to support the project management team • Continuously monitor delivery dates, follow up on deadlines with suppliers, and smoothly prepare purchase baskets for the ordering process • Proactively obtain site manager declarations, minimum wage certificates, and specification documents to ensure complete regulatory records • Conscientiously maintain Bills of Materials (BoM) in the database and actively support the rollout of digital QR code systems for site logistics • Regularly analyze existing project management workflows and contribute ideas to further improve collaboration between the internal office and on-site teams

• Lead all aspects of multiple, large-scale projects for one of our key pharma accounts, from briefing to successful delivery and closing, including logistics, production and content coordination • Ensure full alignment with client's operational standards, compliance requirements, approval processes and event procedures • Act as the main point of contact for client's stakeholders during the implementation phase • Manage timelines, budgets, suppliers and reporting with strong attention to detail and accuracy • Support, mentor and collaborate with other team members to ensure smooth project delivery