Executive Assistant Location: New York, NY (Hybrid) Job Description Our mission: to eliminate every barrier to mental health. At Spring Health, we’re on a mission to revolutionize mental healthcare by removing every barrier that prevents people from getting the help they need, when they need it. Our clinically validated technology, Precision Mental Healthcare, empowers us to deliver the right care at the right time—whether it’s therapy, coaching, medication, or beyond—tailored to each individual’s needs. We proudly partner with over 450 companies, from startups to multinational Fortune 500 corporations, as a leading provider of mental health service, providing care for 10 million people. Our clients include brands you use and know like Microsoft, Target, and Delta Airlines, all of whom trust us to deliver best-in-class outcomes for their employees globally. With our innovative platform, we’ve been able to generate a net positive ROI for employers and we are the only company in our category to earn external validation of net savings for customers. We have raised capital from prominent investors including Generation Investment, Kinnevik, Tiger Global, Northzone, RRE Ventures, and many more. Thanks to their partnership and our latest Series E Funding, our current valuation has reached $3.3 billion. We’re just getting started—join us on our journey to make mental healthcare accessible to everyone, everywhere. Spring Health is seeking a highly organized, proactive, and service-oriented Executive Assistant to support key leaders in our New York office while helping create a seamless in-office experience for employees and visitors. This role will be a key operational presence in the NY office, while supporting two of our C-Suite executives. This is a full-time, hybrid role based in the New York office with 3 days per week required in-person. This role will report directly to the Manager, Executive Support. Occasional travel may be required for team or company events and/or meetings. What you’ll do - Proactively support executive leaders by managing calendars, priorities, meeting preparation, and follow-up. - Coordinate complex scheduling across internal and external stakeholders, including interviews, leadership meetings, and cross-functional forums. - Prepare leaders for upcoming meetings by organizing agendas, materials, briefing notes, and relevant context in advance. - Track action items, deadlines, and follow-ups to ensure work moves forward and nothing falls through the cracks. - Serve as a trusted point of contact between leaders and internal/external stakeholders, handling communications with professionalism, discretion, and urgency. - Manage meeting logistics for recurring leadership forums, team meetings, onsite/offsite events, and department-wide gatherings. - Support the planning and execution of department All Hands meetings and other leadership forums, including agendas, materials, logistics, and follow-through. - Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and visas when needed. - Draft, proofread, and edit business documents, including emails, memos, agendas, presentations, and meeting notes. - Organize and maintain confidential information, documents, and team resources so they are accurate, accessible, and easy to navigate. - Process expenses and reimbursements in a timely and accurate manner. - Use AI tools thoughtfully to improve efficiency and quality across workflows, including drafting communications, summarizing meetings or materials, organizing information, preparing first drafts, and streamlining recurring tasks. - Help leaders stay informed by surfacing relevant context, flagging scheduling conflicts, and anticipating upcoming needs. - Handle changing priorities and urgent requests with sound judgment, composure, and resourcefulness. What success looks like in this role: - The leaders you support are consistently prepared, informed, and set up to use their time effectively. - Calendars, travel, expenses, and meeting logistics are managed smoothly, with minimal conflicts or last-minute surprises. - Stakeholders experience timely, polished, and professional communication through you. - Meetings and leadership forums are well-organized, thoughtfully prepared, and followed up on appropriately. - Action items, deadlines, and open loops are tracked clearly and followed through to completion. - Confidential and sensitive information is handled with discretion, integrity, and good judgment. - You use AI and other productivity tools responsibly to save time, improve accuracy, reduce manual work, and create more scalable support systems for the leaders and teams you support. - You adapt quickly when priorities shift and bring calm, organization, and solutions to fast-moving situations. - You continuously look for ways to improve processes, reduce friction, and make the team more effective. What you’ll bring - 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting executives or senior leaders. - Ability to work from the NYC office 3 days per week and coordinate effectively with both in-person and remote executives, team members, and stakeholders. - Exceptional organizational skills, with the ability to manage multiple priorities, deadlines, and moving pieces in a fast-paced environment. - Strong calendar management skills, including the ability to prioritize meetings, resolve scheduling conflicts, and create more focus time for leaders. - Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels. - Sound judgment and discretion when handling confidential, sensitive, or time-sensitive information. - A proactive mindset, with the ability to anticipate needs, flag potential issues, and take action before being asked. - Strong attention to detail and accuracy, especially when preparing materials, managing logistics, and maintaining information. - Comfort using AI and productivity tools to improve efficiency, streamline workflows, draft communications, summarize information, and reduce manual work. - Proficiency with Google Workspace, Slack, Zoom, and other collaboration or productivity tools. - Ability to stay composed, flexible, and solutions-oriented when priorities shift or urgent needs arise. The target base range for this position is $94,350 - $119,420 and is part of a competitive total rewards package including benefits. Individual pay may vary from the target range and is determined by a number of factors including experience, location, internal pay equity, and other relevant business considerations. We review all employee pay and compensation programs annually using Radford Global Compensation Database at minimum to ensure competitive and fair pay. Benefits provided by Spring Health: Note: We have even more benefits than listed here and below, your recruiter will provide more in-depth information as you continue in the interview process. Benefits are subject to individual plan requirements and eligibility criteria. - Health, Dental, Vision benefits start on your first day at Spring. You and your dependents also receive access to One Medical accounts HSA and FSA plans are also available, with Spring contributing up to $1K for HSAs, depending on your plan type. - Employer sponsored 401(k) match of up to 2% for retirement planning - A yearly allotment of no cost visits to the Spring Health network of therapists, coaches, and medication management providers for you and your dependents. - We offer competitive paid time off policies including vacation, sick leave and company holidays. - At 6 months tenure with Spring, we offer parental leave of 18 weeks for birthing parents and 16 weeks for non-birthing parents. - Access to Noom, a weight management program—based in psychology, that’s tailored to your unique needs and goals. - Access to fertility care support through Carrot, in addition to $4,000 reimbursement for related fertility expenses. - Access to Wellhub, which connects employees to the best options for fitness, mindfulness, nutrition, and sleep in one subscription - Access to BrightHorizons, which provides sponsored child care, back-up care, and elder care - Up to $1,000 Professional Development Reimbursement a year. - $200 per year donation matching to support your favorite causes. Not sure if you meet every requirement? Research shows that women and people from historically underrepresented communities often hesitate to apply for roles unless they meet every qualification compared to other similarly-qualified candidates. At Spring Health, we are committed to fostering a workplace where everyone feels valued, empowered, and supported to Thrive. If this role excites you, we encourage you to apply. Our privacy policy: https://springhealth.com/privacy-policy/ Spring Health is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex, marital status, ancestry, disability, genetic information, veteran status, gender identity or expression, sexual orientation, pregnancy, or other applicable legally protected characteristic. We also consider qualified applicants regardless of criminal histories, consistent with applicable legal requirements. Spring Health is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you have a disability or special need that requires accommodation, please let us know.

Role Description itD is seeking an Executive Assistant to provide high-level administrative and operational support to leadership by managing schedules, coordinating meetings, organizing communications, and ensuring day-to-day business activities run efficiently. The ideal candidate will bring strong executive support experience, proficiency with productivity and collaboration tools, and a proven track record of maintaining organization, improving coordination, and supporting business operations in a fast-paced environment. Location: Remote (U.S. Remote). Preference for candidates aligned to the Eastern Time Zone. Responsibilities - Coordinate and manage executive calendars, meetings, appointments, and scheduling activities. - Organize and support virtual and in-person meetings, including meeting logistics, communications, and follow-up activities. - Prepare, update, and maintain presentations, documents, spreadsheets, and other business materials. - Conduct research and prepare correspondence, reports, expense documentation, and statistical reporting. - Arrange and coordinate travel plans, itineraries, and related logistics. - Screen and manage phone calls, emails, mail, and visitor inquiries, routing requests appropriately and resolving information requests when possible. - Coordinate office organization, space planning activities, and support special projects as needed. - Supervise and provide guidance to clerical staff to ensure efficient administrative operations. Internal Responsibilities - Attend regular internal practice community meetings. - Collaborate with your itD practice team on industry thought leadership. - Complete client case studies and learning material (blogs, media material). - Build out material to contribute to the Digital Transformation practice. - Attend internal itD networking events (in person and virtual). - Work with leadership on career fast-track opportunities. Qualifications - 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar support role. - Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. - Experience coordinating meetings, calendars, and executive schedules. - Strong experience with email management and virtual collaboration platforms, including Webex. - Ability to prepare reports, presentations, spreadsheets, and business correspondence. - Experience conducting research and supporting expense and statistical reporting. - Strong organizational, time management, and multitasking skills. - Experience using Cisco productivity and collaboration tools. Preferred Qualifications and Skills - Experience supporting senior leadership or executive-level stakeholders. - Experience coordinating travel arrangements and managing complex scheduling needs. - Previous experience supervising administrative or clerical staff. - Experience supporting office organization initiatives and special projects in a remote environment. Education - Bachelor’s degree in a relevant field or equivalent work experience required. Benefits - Comprehensive medical benefits. - 401k plan. - Paid holidays. - Networking & career learning and development programs. Company Description About itD: We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. The itD Digital Experience: Joining us means you’ll be part of our global community, you have a say about your own career journey, and you’ll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching. We are growing and we want to see you grow!

• Manage complex calendars across time zones, ensuring alignment with strategic priorities • Act as a gatekeeper—triaging communications, prioritizing requests, and managing the flow of information • Plan and coordinate complex domestic and international travel, including flights, accommodations, transportation, and itineraries • Provide real-time support for travel changes or disruptions, identifying quick solutions as needed • Maintain flexibility and availability outside standard working hours to support executive travel needs • Coordinate leadership meetings, offsites, dinners, and executive events • Attend select meetings to capture action items and ensure follow-ups are documented and tracked • Maintain organized meeting notes, agendas, and follow-up documentation • Prepare executive-level correspondence, presentations, and documents • Coordinate internal and external meetings, including agendas, preparation materials, and follow-up actions • Anticipate meeting needs, including preparation time, materials, context, and attire • Perform pre-meeting checks to confirm attendance, agendas, and logistics (room setup, food, beverages, A/V, etc.) • Support executive relationship management by tracking key contacts, follow-ups, and touchpoints • Assist with thoughtful outreach, scheduling, and follow-through for external partners, investors, and stakeholders • Serve as a professional point of contact for high-priority external communications • Build strong, trust-based relationships across the organization • Lead or co-lead cross-functional projects—scoping work, building timelines, coordinating stakeholders, and delivering outcomes • Step in to support or manage programs that require short-term leadership or coordination • Handle sensitive information with discretion and produce consistently high-quality work

• Act as the CEO's right hand and manager of business operations • Manage GoHighLevel workflows and high-level documentation • Manage CEO’s calendar, email, and travel itineraries