Job Closed

This listing is no longer active.

High Street logo
High Street

Inspired Transportation Solutions for a Complex World

Office Manager

Administrative AssistantAdministrative AssistantFull TimeRemoteSeniorTeam 11-50H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

16 days ago

Salary

$80K / year

Seniority

Senior

Bachelor Degree5 yrs expEnglish

Job Description

Office Manager

High Street

• Coordinate calendars, book and manage travel, schedule meetings • Support leadership meetings by drafting agendas, organizing materials, documenting action items, and ensuring follow-through. • Ensure internal communications are clear, timely, and accessible. • Maintain and organize content—firmwide calendar, communications, and documents—on internal platforms so employees can easily find information. • Plan in-person and virtual meetings, retreats, and workshops—handle logistics, vendors, reservations, travel, and on-site coordination. • Own the end-to-end onboarding experience for new hires, ensuring every new team member feels welcomed, prepared, and supported from offer acceptance through their first months. • Administer employee life cycle processes including career growth conversations, annual surveys, and related documentation. • Design and manage programs that build connection and engagement, including virtual social events, anniversary and other recognition awards, and the corporate giving program. • Coordinate tasks associated with employee separations • Coordinate recruiting: post jobs, screen resumes, schedule interviews, track candidates, communicate with applicants, and support hiring managers throughout the process. • Maintain recruiting data, templates, and documentation. • Ensure professional, consistent candidate experience.

Job Requirements

  • Bachelor’s degree
  • Demonstrated ability to be highly organized, detail-oriented, and reliable
  • Demonstrated ability to work across functions and levels — from new hires to senior leaders — and adapt your style accordingly
  • Demonstrated ability to prioritize workload to meet deadlines and objectives
  • High level of proficiency in using a range of software including Microsoft Teams, Microsoft Office Suite, Adobe Acrobat, and AI tools.
  • Permanent U.S. work authorization without the need for employer sponsorship and U.S. residency.
  • 5+ years or work experience in similar roles (preferred)
  • Experience in executing a range of administrative functions, preferably in a professional service or consulting company (preferred).
  • Ability to think in systems, not just tasks, and enjoy improving processes so things work better over time (preferred).
  • Self-motivation to be proactive, resourceful, and comfortable taking ownership of programs and outcomes (preferred).

Benefits

  • Medical, dental, vision, life, and short-term disability insurance.
  • 401(k) with 10% company contribution, regardless of employee’s contribution, subject to vesting and eligibility requirements.
  • 15 days paid time off (accruable, increases to 20 after 2 years) + 10 paid holidays.
  • 4 weeks paid parental leave; 12 weeks total.
  • 8 weeks sabbatical, unpaid unless PTO is used, eligible after 4 years.
  • $600 per month home office stipend.
  • $700 mobile phone replacement every 3 years.

Related Categories

Related Job Pages

More Administrative Assistant Jobs

Komplex Group logo

Care Assistant

Komplex Group

At Komplex Care, we specialise in providing tailored, nurse-led complex care for individuals who need ongoing support to live independently in their own homes. Our clients rely on dedicated, professional care staff to ensure their safety, assist with clinical interventions as per their care plans, and help them engage with their local communities.

Role Description As a Healthcare Assistant at Komplex Care, you’ll be providing care and support to a client, whose individual needs include: - Huntington Disease - Limited Mobility - Medication Administration - Personal Care Qualifications - Level 2 or 3 NVQ/QCF in health care is desirable. Requirements - At present, we’re only able to progress applications from candidates who hold existing work authorisation for the UK. Benefits - 24/7 GP access for you, your partner, and children (up to 18) – because health should never be on hold - Free mental health support for you, your partner, and children (up to 18) – support should be easy to access - Life insurance – peace of mind when it matters most - Home life advice line – everyday guidance when life gets tricky - Career development – helping you grow - Wellbeing videos and guided meditations – take a breather anytime - Earn points for staying active – turn healthy habits into real rewards - Vouchers for Amazon, Tesco, Nike and more – treat yourself or someone you love - Up to 33% off gym memberships – save money while staying active - Employee of the Month – be recognised and win a £50 voucher

United Kingdom
£15 - £16 / hour
Job Closed

Title: Technical Assistant Location: Saskatoon Canada Job Description: Position #: 079612 Union: Saskatchewan Government and General Employees Union Bargaining Unit: SGEU - Saskatchewan Cancer Agency City/Town: Saskatoon Facility: Saskatoon Cancer Centre Department: Systemic Therapy & Outpatient Services Type: Part-time temporary FTE: 0.70 Shift Information: Days Number of Hours per Rotation: In a 3-week rotation: 10 shifts of 7.77 hours Salary or Pay Band: Pay Band 3, $24.844 to $29.142 (9 step range) GENERAL ACCOUNTABILITY: Reporting to the Site Manager, Systemic Therapy the Technical Assistant is responsible for pre-analytical functions including specimen procurement, pre-analytical specimen handling and distribution and for entering necessary data into the Laboratory Information System. QUALIFICATIONS: Education: - Grade 12 - Medical Laboratory Assistant Certificate or equivalent education Experience: - No previous experience required. Skills: - Ability to perform Phlebotomy with a less than six percent miss rate. - Accuracy of fine motor movements for typing/data entry is required. - Knowledge of biological waste products and specimen and chemical disposal. - Some Judgment and problem solving skills are required to select the most appropriate action from a limited number of alternatives. - Ability to effectively communicate factual information both orally and in writing. - Human relations skills required to empathize with complaints and/or concerns and establish rapport with patients, the public and other staff. - Ability to make decisions in accordance with agency policies and procedures and the Occupational Health and Safety Act. - Maintain confidentiality.

Canada
$24 - $29 / hour
Arthur J. Gallagher & Co. logo

Claims Assistant

Arthur J. Gallagher & Co.

Arthur J. Gallagher & Co., also known as Gallagher, is a Fortune 500 insurance company and a leading provider of risk management, insurance brokerage, and HR an

Title: Claims Assistant Location: Torrance United States Job Description: Introduction At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they're free to grow, lead, and innovate. You'll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips. Here, you're not just improving clients' risk profiles, you're building trust. You'll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you're ready to bring your unique perspective to a place where your work truly matters; think of Gallagher. Overview This is a remote position based in California, and candidates must reside within the state. Keenan is a leading insurance brokerage and consulting firm serving hospitals, public agencies, and California school districts. Specializing in employee benefits, workers' compensation, loss control, financial services, and property & liability. Keenan is committed to delivering innovative solutions that protect and empower the communities we serve. At Gallagher, we're united by a commitment to excellence and innovation. As a Claims Assistant, you'll be the backbone of our claims team, assisting Examiners in every aspect of claims administration. Your role will involve ensuring accuracy, preventing penalties, and delivering outstanding service to our clients. From data entry to investigating claims, you'll be instrumental in maintaining our high standards of efficiency and client satisfaction. How you'll make an impact - Input data for all new claims and maintain accurate records. - Process indemnity payments, wage statements, and mileage calculations. - Identify and mitigate potential penalties while ensuring compliance. - Deliver 3-point contact to verify injury mechanics, compensability, and discharge. - Manage correspondence, including DWC letters, delay letters, and statute letters. - Investigate questionable claims and escalate as needed. - Schedule medical appointments and manage related documentation. - Collaborate with nurses on return-to-work cases. - Maintain a 100% closing ratio and ensure timely responses to inquiries. About You Required: High school diploma or GED and a minimum of 1 year transferrable work experience within an office environment. Ability to pass any required licensing exams within three attempts. Excellent written, verbal and mathematic skills. Working knowledge of current PC software such as Word and Excel. Familiar with medical terminology. Preferred: Licensed for all states in which claims are being handled. One year relevant Worker's Compensation experience. Behaviors: Ability to operate in a team environment with the expectation of enhancing and contributing to the offices overall effectiveness and success. Able to maintain strict confidence regarding information contained in assigned work. Ability to professionally interact with all levels of branch personnel, as well as, clients, vendors and all other office visitors. Compensation and benefits We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you'll get, depending on your job level these benefits may improve: - Medical/dental/vision plans, which start from day one! - Life and accident insurance - 401(K) and Roth options - Tax-advantaged accounts (HSA, FSA) - Educational expense reimbursement - Paid parental leave Other benefits include: - Digital mental health services (Talkspace) - Flexible work hours (availability varies by office and job function) - Training programs - Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing - Charitable matching gift program - And more... The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process. We value inclusion and diversity Click Here to review our U.S. Eligibility Requirements Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

California

Role Description The primary responsibility of the Inquiry Assistant is to manage inbound inquiries from prospective parents and guide them to the appropriate campuses and programs within our network. This role requires exceptional communication skills and a warm, approachable manner to effectively convey the benefits of our educational programs. The Inquiries Assistant is the first point of contact for interested families, serving as a resource and trusted guide for parents as they navigate the inquiries process and identify the right school for their children. This person is part of a team that is responsible for the first part of the journey, from the initial inquiry through the point the prospective family is ready for a campus visit. This person works on our Marketing team, tracking data from conversations with prospective parents in our Microsoft Dynamics CRM, and collaborating closely with our Admissions team, Parent Experience team and campus leaders, as well as with other teams across our Shared Services including Operations to continually improve the experience for prospective parents. If you are passionate about education and excited about working in an entrepreneurial environment, this role is for you. Core Job Responsibilities - Ensure an Excellent Initial Experience for Prospective Parents: - Respond to incoming inquiries from across the region via different channels including phone, email, WhatsApp, and social media. - Leverage resources from across our team to provide accurate information to parents in an easily understandable way. - Get to know and understand parent concerns and questions about our services, sharing this information with colleagues on the Marketing team to continually improve our messaging to families. - Support Continual Improvement of Inquiries Process with Accurate Data: - Assist in processing and updating records in Microsoft Dynamics CRM to ensure they are accurate to enable more robust analysis and tracking. - Work together with Parent Experience and Admissions teams to meet school enrollment criteria and requirements. - Leverage data in our school management system to drive better admissions outcomes. - Guide families to the appropriate resources and tools to schedule visits such as tours, trials, and events, and liaise with campus teams to drive positive visit experiences for families. - Support the day-to-day operations for the Marketing team with administrative and other tasks and projects as needed. Qualifications - Excellent written and spoken communication skills in either English or Mandarin and Cantonese. - Customer-facing experience in any industry, with experience in a hospitality setting preferred. - Experience using CRM platforms, Microsoft Dynamics a plus, but any system experience is valuable. - Bachelors’ degree preferred. - Understanding of education, kindergartens, and/or Montessori is an advantage. Personal Attributes - Attention to detail and good organizational skills to prioritize different tasks and follow up needs. - Ability to learn quickly, adapt, and adjust. - High degree of personal integrity to earn the trust of prospective parents and colleagues. - Growth mindset and problem-solving approach. Requirements - CRM software: 2 years (Required) - Customer service: 2 years (Required) Benefits - Work from home. Job Type - Full-time. Language - English - Mandarin - Cantonese Work Location - Remote

Worldwide
Job Closed