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Bold Business logo
Bold Business

Building a better world.

Accounts Receivable Specialist

Accounts ReceivableAccounts ReceivablePart TimeRemoteMid LevelTeam 201-500Since 2016H1B No SponsorCompany SiteLinkedIn

Location

Worldwide

Posted

39 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Accounts Receivable Specialist

Bold Business

Role Description We are seeking a self-starter Sales Coordinator to join our CET Design Team. This is a 100% remote position designed for someone with strong administrative and logistical skills, ready to make a significant impact. You'll be instrumental in supporting commercial office furniture projects for a top-tier U.S. distributor, representing brands like Steelcase, Herman Miller/MillerKnoll, Kimball and Haworth. Your role will involve expertly managing: - Quotations - Procurement coordination - Material takeoffs - Vendor communication - Logistical project support Working closely with designers, account executives, clients, and vendor reps to ensure accuracy, efficiency, and timely delivery across all project phases. This is an ideal role for a self-starter with strong administrative skills and experience in commercial interiors, office furniture, or A&D project coordination. Qualifications - Bachelor’s degree in Interior Design, Architecture, Management or any related field. - At least 2+ years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership. - Strong familiarity with notable US commercial office furniture manufacturers (e.g., Haworth, Steelcase, Miller/Knoll, Allsteel, HON, etc.) and their product lines is highly desired. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced Excel skills for data management, and familiarity with project management software (e.g., Asana, Trello, Monday.com). - Strong mathematical skills, particularly for accurate measurements, quantities, and basic budgeting. - Exceptional organizational skills and meticulous attention to detail, especially in document management. - Excellent verbal and written communication skills, with the ability to interact professionally and effectively with diverse stakeholders. - Proactive and resourceful with a strong problem-solving aptitude and the ability to anticipate needs. - Ability to manage multiple tasks concurrently, prioritize effectively, and meet deadlines in a dynamic, fast-paced environment. - Familiarity with CAD software and being open to learning CET design software so as to liaise more effectively with Designers. Requirements - Solicit, compare, and manage quotes from top U.S. office furniture brands (e.g., Steelcase, Herman Miller/MillerKnoll, Haworth, Allsteel, HON, etc.) and their dealers for systems, seating, case goods, and FF&E. - Ensure all pricing aligns with budgets and is accurately documented; assist in preparing cost summaries and client proposals. - Build strong relationships with vendor reps to ensure timely, accurate product and pricing info. - Maintain organized project files including contracts, POs, specs, invoices, approvals, and change orders. - Create and manage project timelines, meeting minutes, and key communications to keep all stakeholders aligned. - Ensure smooth information flow across internal teams, clients, and external vendors. - Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes. - Verify specifications and quantities to minimize waste and procurement errors. - Act as a liaison for product availability, lead times, and deliveries—especially for time-sensitive office furniture items. - Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track. - Support scheduling and coordination of installations, deliveries, and site visits. - Identify potential delays early and communicate with stakeholders to ensure smooth execution. - Assist with budget tracking and reporting throughout the project lifecycle. Benefits - 100% Remote Flexibility & Work/Life Balance. - Direct Impact & Global Exposure in Commercial Design: Be at the core of bringing cutting-edge commercial office designs to life, gaining invaluable exposure to global standards and leading manufacturers as your meticulous work directly shapes real-world spaces. - Collaborative Growth Environment: Join a highly supportive and dynamic remote team where your contributions are deeply valued, fostering continuous learning and significant professional development within the interior design industry.

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