Role Description We are seeking a highly organized, proactive, and upbeat Executive Assistant to support senior leadership. The ideal candidate has experience working directly with C-suite executives, thrives in a fast-paced environment, and demonstrates exceptional organizational and communication skills. Dermatology or healthcare experience is strongly preferred. This role requires someone who is detail-oriented, resourceful, and capable of anticipating needs while maintaining professionalism and discretion. - Provide direct administrative and operational support to C-suite executives. - Manage complex calendars, schedule meetings, and coordinate appointments. - Handle email management, correspondence, and follow-ups on behalf of executives. - Prepare reports, presentations, and documentation for internal and external meetings. - Coordinate travel arrangements, itineraries, and expense reporting. - Assist with project management and ensure timely completion of tasks and initiatives. - Maintain organized records, files, and documentation. - Liaise with internal teams, external partners, and clients in a professional manner. - Support operational tasks related to dermatology or healthcare practice workflows when needed. - Anticipate executive needs and proactively resolve issues before they arise. Qualifications - Minimum 2 years of experience supporting C-suite executives as an Executive Assistant or in a similar role. - Dermatology or healthcare industry experience preferred. - Excellent organizational, time management, and multitasking abilities. - Strong written and verbal communication skills. - Highly proactive, resourceful, and detail-oriented. - Professional, positive attitude with an upbeat personality. - Ability to handle confidential information with discretion. - Proficient with productivity tools such as Google Workspace, Microsoft Office, and project management platforms. Preferred Skills - Experience working in a medical or dermatology practice. - Familiarity with medical scheduling systems or EMR/EHR platforms. - Strong problem-solving and critical-thinking abilities. Work Style - Self-starter who takes initiative and works independently. - Comfortable managing multiple priorities in a fast-paced environment. - Team-oriented with excellent interpersonal skills.

Role Description As an Executive Assistant, you are responsible for providing high-level administrative and operational support to assigned executive leaders. You serve as a trusted partner who helps optimize executive effectiveness through: - Proactive calendar management - Meeting coordination - Travel planning - Communications support - Cross-functional collaboration This role requires strong judgment, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced, high-growth environment. Responsibilities - Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities - Coordinate internal and external meetings, leadership reviews, team events, and other business activities - Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination - Prepare and organize meeting agendas, presentations, materials, and follow-up actions - Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution - Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders - Maintain organized records, documentation, and filing systems as needed - Handle confidential and sensitive information with a high degree of discretion and professionalism - Serve as a point of contact between executive leaders and internal or external stakeholders - Draft, proofread, and edit correspondence, presentations, reports, and other business communications - Build strong working relationships across teams and functions to support collaboration and execution - Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate - Support planning and coordination of executive meetings, offsites, and cross-functional events - Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows Qualifications - 4+ years of experience supporting senior leaders or executives in a fast-paced, complex business environment - Strong organizational, prioritization, and time management skills with exceptional attention to detail - Demonstrated ability to manage sensitive and confidential information with professionalism and discretion - Excellent written and verbal communication skills - Proven ability to work independently, adapt quickly, and manage multiple priorities simultaneously - Experience coordinating complex calendars, travel arrangements, meetings, and executive communications - Proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and related business applications - Experience using AI tools (ChatGPT, Copilot, Claude, etc.) to accelerate and elevate your outcomes Preferred Qualifications - Experience supporting leaders within a SaaS, technology, or high-growth organization - Experience coordinating executive-level meetings, offsites, or cross-functional initiatives - Bachelor’s degree preferred or equivalent combination of education and relevant experience Travel Required - Up to 10% Benefits - Medical, dental and vision benefits: Affordable health care plans and company HSA contributions, starting on Day 1 - A 6% 401(k) match - Competitive time off package with 20 days of Paid Time Off, 9 Company-Paid holidays, 2 paid floating holidays, 7 paid sick days, 2 Wellness days, and 1 Paid Volunteer Day; at 3 years of service PTO increases to 22 days, and at 5 years it increases to 25 days - 12 weeks primary caregiver leave & 4 weeks secondary caregiver leave - Accident, critical illness, and hospital indemnity insurance - Pet insurance - Legal assistance and identity theft insurance plans - Life insurance 2x salary - Access to the Calm app and the Employee Assistance Program - $65/month Remote work stipend for internet - Culture and team-building activities - Tuition assistance - Career development opportunities - Charitable contribution match up to $250 per year

• Transaction coordination - managing all paperwork between listing and closing • Listing preparation and uploading to MLS (Realm system) • Client communication and follow-up via WhatsApp and email • DocuLoop document management • Booking showings and appointments • Marketing support - Facebook posts and property flyers • Agent communication coordination • Receipt uploading and administrative tasks • RECO form management (Ontario Real Estate Council forms)

• Professionally answer and manage inbound calls from patients, providers, hospitals, referral sources, and insurance companies. • Route calls accurately to appropriate departments or team members. • Monitor and process incoming faxes daily. • Review, organize, and route referrals and clinical documents to appropriate staff. • Submit and manage insurance prior authorization requests. • Follow up with insurance carriers regarding authorization status. • Verify patient eligibility, benefits, and coverage. • Coordinate patient visits and home health appointment • Assist with billing processes and invoice management. • Conduct and process patient intake documentation.