• Manage end-to-end monthly payroll across all entities (DE, UK, US, FR) and EoRs, partnering collaboratively with external providers. • Prepare, validate, and review payroll inputs and outputs, ensuring high accuracy and resolving discrepancies. • Reconcile payroll data with HiBob (HRIS) and oversee statutory deductions and filings (taxes, pensions, benefits). • Act as the key liaison between the Finance and People teams on all payroll matters. • Review and validate monthly payroll journal entries, ensuring accurate cost center allocations and correct treatment of employer-related payroll expenses. • Perform monthly balance sheet reconciliations of payroll-related accounts (accruals, liabilities, clearing) within the month-end close timeline. • Maintain accurate records, audit trails, and supporting documentation to ensure audit readiness across all entities. • Serve as the first point of contact for payroll queries from employees, ensuring clear, empathetic, and timely responses. • Ensure compliance with payroll regulations across jurisdictions and drive continuous process improvements.

• Serve as lead analyst for payroll processing across multiple US states, Canadian provinces, and LATAM countries • Own and review payroll items ensuring accurate processing in Workday • Act as key point of contact for payroll-related questions • Identify and implement opportunities to streamline payroll processes

• Own end-to-end processing of assigned EMEA payrolls (monthly), ensuring full compliance with local legislation • Act as a subject matter expert for complex payroll environments (e.g., France, Germany) • Drive scalable, standardized payroll processes across EMEA while maintaining country-specific compliance • Partner cross-functionally with HR, Finance, Accounting, IT, and external vendors • Ensure timely and accurate execution of all statutory filings, tax payments, and year-end reporting requirements

Role Description The Center for Victims of Torture is hiring a full-time Payroll Administrator to oversee payroll administration processes and support human resource functions. The Payroll Administrator will ensure compliance with local, state, and federal regulations and work closely with finance and HR colleagues to ensure accuracy for reporting, processing, and audit obligations. Responsibilities include: - Payroll Administration: - Carry out day-to-day payroll operations for U.S.-based employees and international employees on U.S. employment agreements. - Oversee reconciliation and auditing payroll data, identifying and resolving discrepancies. - Serve as a technical expert for payroll issues. - Ensure payroll procedures are compliant, efficient, and current. - Develop and implement processes reflecting best practices and continuous improvement. - Time & Attendance Administration: - Lead day-to-day time and attendance operations for employees. - Collaborate with the senior accountant to ensure project codes for timekeeping are set up accurately. - Ensure time reporting is completed timely by collaborating with the finance team to confirm time allocations have been reviewed and are accurate. - Work with program managers and the finance team for any adjustments needed in semi-monthly time review and project code setup and assignment. - Talent Acquisition: - Lead hiring processes for US-based and international positions. - Develop recruitment strategies and relationships with relevant networks. - Facilitate thorough interview processes. - Coach and train managers on effective and legally sound hiring processes. - Policies and Documentation: - Assist the director of human resources in developing and maintaining policies. - Develop and maintain accurate job descriptions, in partnership with managers. - Document relevant human resource procedures and processes. - Compliance: - Stay abreast of all payroll and human resources related compliance obligations. - Carry out all compliance tasks as assigned, including creating reports. - Provide support to various audits throughout the year, including annual, funder, and retirement plan audits. Qualifications - Bachelor’s degree in human resources, accounting, business administration or related field (or comparable years of relevant professional experience) - Minimum 3 years of experience administering payroll - Minimum 2 years of experience working in human resources, with focus on policy development and recruiting - Demonstrated experience administering multi-state payroll - Demonstrated experience fulfilling payroll and human resources related compliance activities, including audits - Demonstrated experience creating and updating written HR materials, such as policies and job descriptions - Demonstrated experience successfully utilizing HR technology, including applicant tracking, performance management, and other systems Requirements - 5 or more years of experience administering payroll (at least 2 years of which spent administering and carrying out payroll in Dayforce) - SHRM-CP or PHR certification - 5 or more progressive years of experience working in human resources - Previous professional experience administering workplace retirement plan - Previous work experience in a nonprofit setting - Previous experience working for a global employer Benefits - Competitive benefits package which includes paid time off - Options for health, dental, vision - 403(b) retirement plan - Employer paid life insurance - Short- and long-term disability