• Own the principal's task queue and proactively surface what needs attention without prompting • Translate loosely communicated priorities into clear, actionable items • Track open loops, follow up on delegated tasks, and close the feedback loop • Monitor Slack, WhatsApp, and Notion to triage requests and flag time-sensitive items • Manage calendars across personal and professional contexts • Coordinate flights, accommodations, and travel logistics end to end • Book reservations and handle personal scheduling as needed • Anticipate scheduling conflicts and resolve them before they escalate • Review credit card statements and categorize expenses accurately • Reconcile charges and flag irregularities for review • Maintain clean financial records and support ad hoc administrative tasks • Prepare summaries and reports as needed

• Provide high-level administrative and operational support in a fast-paced remote environment. • Calendar and appointment management • Scheduling meetings and sending reminders • Email and inbox management (sorting, prioritizing, responding) • Managing phone calls, text messages, and communication channels • Preparing reports, spreadsheets, presentations, and documents • Coordinating with internal teams, vendors, and external partners • Organizing digital files, systems, and workflows • KPI tracking, reporting, and data management • CRM and database updates • Administrative and executive support tasks • Assisting with operational projects and process improvements • Managing newsletters and follow-up communications

Role Description The Executive Coordinator plays a key role in supporting leadership and ensuring smooth day-to-day operations. This position requires strong organization, communication, and coordination skills, with the ability to manage schedules, priorities, and cross-team interactions in an international environment. You will act as a central point of coordination, ensuring that information flows efficiently and that tasks are executed on time. - Calendar & Scheduling Management - Manage complex calendars across multiple time zones - Coordinate meetings with internal and external stakeholders - Optimize scheduling based on priorities and availability - Communication & Coordination - Act as a liaison between leadership and teams - Ensure clear and timely communication across stakeholders - Follow up on action items and pending tasks - Administrative & Operational Support - Support daily operational and administrative activities - Prepare documents, summaries, and reports - Organize information and maintain structured records - Priority & Task Management - Track ongoing tasks and ensure deadlines are met - Manage competing priorities and adjust schedules when needed - Proactively identify risks or delays - International Coordination - Work with teams across different regions and time zones - Ensure alignment and smooth collaboration Qualifications - Minimum 2–3 years of experience in Executive/Leadership support, coordination & management - Strong English (written and spoken) - Excellent organizational and time management skills - Ability to manage multiple priorities - High attention to detail and reliability Requirements - Experience working in international environments (preferred) - Familiarity with tools such as Google Workspace, Notion, or similar (preferred) Benefits - 100% remote (Lebanon) - Full-time position - Working hours: 9:00 AM – 6:00 PM (local time) - 1-hour break - Overtime required depending on operational needs - May include coordination across time zones - Fully compensated

• Conduct outbound calls to Bronx NY USA residents to assess eligibility for Medicaid support programs. • Clearly explain program benefits and next steps in both Spanish and English. • Communicate warmly and professionally with patients and families, addressing questions and concerns. • Collect basic information and transfer interested individuals to the intake team. • Document call outcomes and notes accurately in the system, keeping records organized. • Follow up with applicants and manage callbacks to support program enrollment. • Maintain a high standard of cultural competence and empathy when engaging with elderly and low-income populations.