• Provide high-level administrative and operational support in a fast-paced remote environment. • Calendar and appointment management • Scheduling meetings and sending reminders • Email and inbox management (sorting, prioritizing, responding) • Managing phone calls, text messages, and communication channels • Preparing reports, spreadsheets, presentations, and documents • Coordinating with internal teams, vendors, and external partners • Organizing digital files, systems, and workflows • KPI tracking, reporting, and data management • CRM and database updates • Administrative and executive support tasks • Assisting with operational projects and process improvements • Managing newsletters and follow-up communications

Role Description The Executive Coordinator plays a key role in supporting leadership and ensuring smooth day-to-day operations. This position requires strong organization, communication, and coordination skills, with the ability to manage schedules, priorities, and cross-team interactions in an international environment. You will act as a central point of coordination, ensuring that information flows efficiently and that tasks are executed on time. - Calendar & Scheduling Management - Manage complex calendars across multiple time zones - Coordinate meetings with internal and external stakeholders - Optimize scheduling based on priorities and availability - Communication & Coordination - Act as a liaison between leadership and teams - Ensure clear and timely communication across stakeholders - Follow up on action items and pending tasks - Administrative & Operational Support - Support daily operational and administrative activities - Prepare documents, summaries, and reports - Organize information and maintain structured records - Priority & Task Management - Track ongoing tasks and ensure deadlines are met - Manage competing priorities and adjust schedules when needed - Proactively identify risks or delays - International Coordination - Work with teams across different regions and time zones - Ensure alignment and smooth collaboration Qualifications - Minimum 2–3 years of experience in Executive/Leadership support, coordination & management - Strong English (written and spoken) - Excellent organizational and time management skills - Ability to manage multiple priorities - High attention to detail and reliability Requirements - Experience working in international environments (preferred) - Familiarity with tools such as Google Workspace, Notion, or similar (preferred) Benefits - 100% remote (Lebanon) - Full-time position - Working hours: 9:00 AM – 6:00 PM (local time) - 1-hour break - Overtime required depending on operational needs - May include coordination across time zones - Fully compensated

• Conduct outbound calls to Bronx NY USA residents to assess eligibility for Medicaid support programs. • Clearly explain program benefits and next steps in both Spanish and English. • Communicate warmly and professionally with patients and families, addressing questions and concerns. • Collect basic information and transfer interested individuals to the intake team. • Document call outcomes and notes accurately in the system, keeping records organized. • Follow up with applicants and manage callbacks to support program enrollment. • Maintain a high standard of cultural competence and empathy when engaging with elderly and low-income populations.

Role Description We are looking for a highly motivated, innovative, results driven Executive Assistant to provide administrative and coordination support to a senior leader in a dynamic and high growth environment. This position will proactively coordinate, manage and keep track of necessary schedules, projects and commitments, and contribute to program coordination for transformation initiatives. - Assist management with daily operational activities, including calendar management, scheduling, and meeting coordination for leadership calendars. - Coordinate individual and group travel, including transportation and accommodations, meals, and other out of town events. - Identify and facilitate necessary workflows for review and approval sign-offs (including contracts, agreements, invoices, expense reports, etc). - Manage and coordinate department Wiki page, including creating and coordinating relevant and timely content and frequent updates. - Maintain organizational charts, team calendars, and distribution lists up to date. - Create and manage organization wide communications. - Assist in the planning and organizing of conferences, events, staff training, and employee engagement activities. - Conduct research to prepare and proof briefing materials, agendas, and presentation decks. - Plan and coordinate social events and team building exercises, including arrangements with third party. - Collaborate with assistant community to create best practices; identify opportunities for streamlined support and improved productivity across the company. - Contribute to programs and processes that improve the productivity of leaders and their teams through centralized program coordination or support. Qualifications - 2+ years experience supporting exec-level professionals. - High energy and creative. - Excellent interpersonal and communication skills. - Excellent organizational and time management skills. - Ability to multitask and prioritize. - Self-starter with strong analytical and problem-solving skills. - Passion for and commitment to operational excellence and service to the team and company. - Situational awareness and proactive program management. - Proficiency in Microsoft Office and Google Suite. Requirements - Our ranges for each role and job level are based on a variety of factors including candidate experience, expertise, and geographic location and may vary from the amounts listed below. - The role is also eligible for a competitive benefits package that includes: medical, dental, vision, life and disability insurance, 401(k) retirement plan, flexible spending & health savings account, paid holidays, paid time off, and other company benefits. - The estimated salary ranges noted below roles in the specific geographic zones: - Zone 1- San Francisco Bay Area CA (includes HQ), New York City, Seattle, Los Angeles County: $93,700 — $112,500 USD - Zone 2- CA (Non San Francisco Bay Area and Los Angeles County), Austin TX, Massachusetts: $84,300 — $101,200 USD - Zone 3 -Utah (includes Utah office), Houston TX, Florida, North Carolina: $79,600 — $95,600 USD Benefits - 100% paid employee health, dental, and vision plans (choose HMO, PPO, or HDHP). - HSA & FSA accounts. - Life Insurance, Long & Short-term disability coverage. - Employee Assistance Program (EAP). - 11+ Observed holidays and wellness days and flexible time off. - Employee Stock Purchase Program with employee discounts. - Wellness & Fitness initiatives. - Employee recognition and referral programs. - And much more.