Industry-focused specialists who manage and improve complex data-driven processes.
Invoice Administrator – Commercial
Location
Philippines
Posted
15 days ago
Salary
0
Seniority
Junior
Job Description
Invoice Administrator – Commercial
eClerx
• Act as the primary gatekeeper for incoming commercial leads, ensuring they are qualified and routed to the appropriate Account Executive based on territory, industry, or expertise • Contract Renewals & Updates: Draft and issue renewal paperwork for clients when pricing remains unchanged. • Director of Sales Support: Provide direct administrative assistance to the Director, including calendar management, coordinating sales meetings, and preparing briefing materials. • Manual Data Analytics: Compile data from various spreadsheets to calculate conversion rates, territory performance, and sales volume. • Performance Reporting: Prepare weekly "State of Sales" reports to give leadership visibility into the team’s progress and any pending deals. • Insurance & Credentialing: Manage the submission of Certificates of Insurance (COIs) and any specific vendor compliance documentation required by large commercial property managers. • Bid & RFP Coordination: Assist in the labor-intensive process of responding to Requests for Proposals (RFPs), ensuring all technical specifications and deadlines are met. • Standard Operating Procedures (SOPs): Document the manual workflows you create (e.g., "How to Route a Lead") so the process remains consistent as the team grows. • Ad Hoc Projects: Execute special projects assigned by the Director of Sales, ranging from one-off market research tasks to coordinating local trade show logistics. • Perform additional tasks and responsibilities as required upon request to support the evolving needs of the commercial sales department and the broader organization.
Job Requirements
- Minimum 1-year experience in an offer environment performing data entry or other computer-based work required; prior experience with accounts payable/receivable or transaction-based services preferred
- Experience with third-party portal billing preferred
- Proficient Excel/Google Sheets experience
- Good judgment, strong decision-making, and problem-solving skills
- Knowledge of transaction-based services
- Communicate articulately and efficiently in both written and verbal forms
- Highly organized with strong attention to detail
- Accounting knowledge
- Strong communication and interpersonal skills
- Strong attention to detail and high level of accuracy
- Ability to maintain a high level of confidentiality and professionalism
- Excellent organizational skills
- Be able to work as a team and independently
Benefits
- Must be willing to work night shift schedules (US hours) and during PH Holidays.
- Must be able to work at Alabang, Muntinlupa when work in the office resumes (temp WFH).
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