Title: Part-time Bookkeeper- St. Pius X Catholic School Location: San Antonio , TX, United States Job Description: Description St. Pius X Catholic School is currently seeking a part-time assistant bookkeeper. St. Pius X maintains a long-standing tradition of love, education, moral development, and spirituality. Please visit our school web page to learn more about our campus: https://spxsa.school Summary: The School Assistant Bookkeeper fulfills the mission of the Catholic school by administering the school's accounting and bookkeeping activities, ensuring the accuracy of tuition records. Essential responsibilities include receipting payments, maintaining tuition accounting records. The School Assistant Bookkeeper has decision-making responsibilities within essential job functions, in keeping with Archdiocese Business office and Catholic School policies. Position Responsibilities: - Supports and upholds the philosophy of Catholic education and the mission of the school. - Acts as a witness to Gospel values by modeling the teachings of the Catholic Church. - Supports and adheres to the Religious Standards for Catholic School Employees and policies and procedures of the school and the Archdiocese. - Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory. - Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. Accounting/Bookkeeping Functions: - The position also provides general clerical support in the school office, if in the office. - May be remote - Posts tuition to proper accounts and prepares a variety of reports. Maintain records on computer. Maintains student financial data; posts fines and payments; communicates with families concerning tuition owed. - Ensures that accounting procedures are followed. Maintains financial records according to required retention schedules. Other Requirements: - Attends Department of Catholic Schools Trainings, OSF Meetings, on line or in person - Ability to establish and maintain effective working relationships. - Exceptional communication and collaboration skills. - Strong organizational and time management skills. - Ability to work in fast-paced environment. - Always maintain confidentiality. - Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory. Requirements Minimum Qualifications: - H.S. Diploma - Proven experience with accounting software - Intermediate level of proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) Preferred Qualifications: Bachelor's Degree in accounting, related field, or previous accounting experience - Experience with FACTS - Bilingual (English/Spanish) License and Credentials: - Reliable transportation - Valid driver license - Valid vehicle insurance - Must pass archdiocesan Safe Environment Requirements and background screening - Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening Minimum Knowledge and Skills: - Must have good critical thinking and problem-solving skills. - Knowledge of general bookkeeping procedures; ability to maintain accounting records and spreadsheets. - Skill in using computers and various software programs. - Skill in operating general office machines. - Skill in oral communication. - Ability to learn St. Pius X bookkeeping procedures. - Ability to set up and maintain an accurate filing system. - Ability to attend to detail. - Ability to maintain confidentiality. - Ability to establish and maintain effective working relationships with students, parents, staff, and the general public. Physical Requirements: Office job at school or remote Operates a computer and other office machineries such as copy machine, printer, telephone. Occasional lifting 10-20 lbs. Frequently sitting, walking, standing, repetitive motions Occasionally reach above shoulder height, reach below shoulder height, stooping, pushing, pulling, bending, squatting, climbing, balancing, bending waist (forward or sideways) This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.

• Manage day-to-day data entry, transactions, and daily reconciliation of bank accounts and credit cards in Xero. • Receive, code, and process trade supplier invoices, ensuring costs are accurately assigned to the correct build site/job codes. • Prepare client invoices based on stage-payment progress claims and monitor incoming payments. • Onboard new suppliers, verify bank details, process regular trade payments, and maintain records for the Taxable Payments Annual Report (TPAR). • Calculate payroll, manage superannuation contributions, and prepare accurate figures for BAS/IAS lodgments. • Manage the central company inbox, responding to general inquiries and routing supplier quotes or client emails to the right team member. • Act as a key point of contact for site supervisors, subcontractors, and suppliers to follow up on missing delivery dockets or paperwork. • Draft formal correspondence, build contracts, and client variations using company templates as directed by management. • Keep digital client folders, building permits, and project documentation organized and up to date in the company database. • Assist with general administrative tasks, minor scheduling, and overflow support to keep the building pipeline moving smoothly.

• Accurately categorize transactions, reconcile accounts, and maintain clean ledgers • Identify and resolve discrepancies with care and attention to detail • Conduct monthly financial reviews to ensure every client’s books are accurate and up to date • Serve as the main point of contact for your clients — small business owners who rely on your guidance • Provide empathetic, professional, and clear communication across chat, email, and phone • Build strong relationships by explaining financial information in a way clients can easily understand • Take initiative to identify and resolve client concerns proactively • Own the client experience from start to finish, ensuring satisfaction and trust • Collaborate with internal teams using tools like Salesforce and Slack

• Accurately categorize transactions, reconcile accounts, and maintain clean ledgers • Identify and resolve discrepancies with care and attention to detail • Conduct monthly financial reviews to ensure every client’s books are accurate and up to date • Serve as the main point of contact for your clients — small business owners who rely on your guidance • Provide empathetic, professional, and clear communication across chat, email, and phone • Build strong relationships by explaining financial information in a way clients can easily understand • Take initiative to identify and resolve client concerns proactively • Own the client experience from start to finish, ensuring satisfaction and trust • Collaborate with internal teams using tools like Bench App, Salesforce, and Slack