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Construction Bookkeeper
Location
Australia
Posted
2 days ago
Salary
0
Seniority
Senior
Job Description
Construction Bookkeeper
C9 Teams
• Manage day-to-day data entry, transactions, and daily reconciliation of bank accounts and credit cards in Xero. • Receive, code, and process trade supplier invoices, ensuring costs are accurately assigned to the correct build site/job codes. • Prepare client invoices based on stage-payment progress claims and monitor incoming payments. • Onboard new suppliers, verify bank details, process regular trade payments, and maintain records for the Taxable Payments Annual Report (TPAR). • Calculate payroll, manage superannuation contributions, and prepare accurate figures for BAS/IAS lodgments. • Manage the central company inbox, responding to general inquiries and routing supplier quotes or client emails to the right team member. • Act as a key point of contact for site supervisors, subcontractors, and suppliers to follow up on missing delivery dockets or paperwork. • Draft formal correspondence, build contracts, and client variations using company templates as directed by management. • Keep digital client folders, building permits, and project documentation organized and up to date in the company database. • Assist with general administrative tasks, minor scheduling, and overflow support to keep the building pipeline moving smoothly.
Job Requirements
- Minimum 2–3 years of dual experience handling both bookkeeping and administrative support within the Australian building, construction, or trade sectors.
- Advanced proficiency with Xero
- Highly proficient in Microsoft Office 365 (Advanced Excel for data tracking/reconciliation, Word, Outlook, OneDrive, and SharePoint)
- Good understanding of Australian construction workflows, basic GST rules for trades, and general office administration.
- Exceptional written and verbal English communication skills with a professional, confident manner.
- Brilliant multitasking ability—able to pause data entry to handle an urgent admin request without losing accuracy.
- Meticulous attention to detail and high integrity when handling sensitive financial data.
- Proven capability in effectively using Generative AI and automation tools to enhance daily output, draft communications, and optimize administrative processes.
Benefits
- Reliable high-speed internet connection
- Power/internet backups
- Quiet, dedicated home office space
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