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our common home

We are empowering people from all parts of society to build the common good for the environment.

Operations – Legal Administrator

AttorneyAttorneyPart TimeRemoteSeniorTeam 11-50Since 2022H1B No SponsorCompany SiteLinkedIn

Location

Illinois + 3 moreAll locations: Illinois | New York | Massachusetts | Washington

Posted

22 days ago

Salary

$45 - $70 / hour

Seniority

Senior

Professional CertificateEnglish

Job Description

Operations – Legal Administrator

our common home

• Maintain the 501(c)(3) status and ensure full compliance with Delaware state and US federal regulations. • Coordinate Board of Directors meetings, including preparing agendas, assembling board materials, and drafting official meeting minutes. • Act as the primary liaison with external legal counsel and accounting firms to ensure timely filing of tax returns (e.g., Form 990). • Oversee State Charitable Solicitation Registrations and renewals to support US-based fundraising compliance. • Liaise with payroll provider to ensure smooth payroll processing for US-based staff. • Provide basic HR and immigration support administration (e.g., tracking visa statuses, coordinating with immigration counsel if necessary). • Provide high-level secretarial and administrative support to the CEO and one US-based Fundraiser. • Manage scheduling, calendar coordination, and basic travel logistics where required. • Assist the fundraiser with administrative tasks related to donor tracking or grant compliance documentation.

Job Requirements

  • Paralegal Training/Certification: Strong foundational knowledge of US corporate law, contract review, or non-profit compliance is required.
  • Nonprofit Experience: Prior experience working with or supporting a 501(c)(3) organization, specifically regarding governance and charitable registration, is highly desirable.
  • Operational Savvy: Familiarity with basic US payroll, HR practices, or working with PEO platforms.
  • Exceptional Organization: Ability to independently manage a diverse workload across just two days a week.
  • Tech-Savvy: Proficiency with remote work tools.
  • Discretion: High level of integrity and discretion when handling confidential organizational, financial, and personnel data.

Benefits

  • A flexible, 100% remote working environment.
  • The opportunity to contribute to a fast-growing, impactful global environmental network.
  • Competitive part-time compensation commensurate with experience.

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