• Manage and organise inboxes, calendars, reminders, and follow-ups • Coordinate meetings, appointments, and scheduling • Handle phone calls and respond to website inquiries • Prepare worksheets, spreadsheets, reports, forms, and questionnaires • Assist with general administrative and operational tasks across multiple businesses • Maintain organised records and documentation; need to add, prepare and send quotes; Help put together courses online • Create polished, professional business presentations and slide decks • Take existing content and transform it into visually engaging presentations • Source relevant visuals, graphics, and supporting materials • Assist with basic video editing and content formatting where required • Follow up leads and inquiries in a timely and professional manner • Conduct basic lead qualification and routing • Assist with email marketing campaigns and follow-up sequences • Manage Mailchimp campaigns, contact lists, and communication workflows • Support sponsor communications, invoicing, and payment follow-ups • Assist with basic bookkeeping and accounting administration • Track invoices, payments, and outstanding balances • Support financial record organisation and reporting • Assist with MYOB-related tasks where required

Role Description We are seeking an Assistant to provide top-tier assistance to our CEO, who operates across multiple international locations. Candidates must be willing to relocate if needed. In this role, you will step into a position of trust and take on responsibilities that will help the CEO focus on driving success. - Manage communications with various stakeholders at all levels, ensuring effective communication and appropriate tracking to closure. - Proactively foresee potential needs or issues and exercise structured, logical decision‑making to keep the executive activities running smoothly. - Serve as the primary point of contact and provide end‑to‑end support, exercising solid judgment and problem‑solving skills when challenges arise. - Oversee complex scheduling and global travel logistics, arranging private and commercial travel, accommodations, visas, and rapid itinerary changes with discretion and accuracy. - Collaborate with other assistants, operate confidently in a multicultural, multi-time-zone, globally distributed, and remote work environment. - Proactively assume a wide range of responsibilities and progressively take on more complex duties as the role develops over time. - Perform other responsibilities as reasonably required in alignment with the purpose of the role. Qualifications - 8+ years of executive‑level support experience (EA/PA/Chief of Staff), ideally supporting top‑level leaders, founders, or family offices in high‑expectation environments. - Ability to work independently, possessing multitasking skills, competence in handling both personal and business tasks. - Strong communication skills with fluent English; additional languages are an advantage. Comfortable interacting professionally with stakeholders at every level. - Problem-solving and solution-oriented mindset, proactive thinking skills to resolve issues discreetly and efficiently, anticipating needs, and taking initiative. - Highly reliable and trustworthy past track record, with references available upon request. - University degree with distinction. Benefits - Culture of Relentless Performance: join an unstoppable technology development team with a 99% project success rate and more than 30% year-over-year revenue growth. - Competitive Pay and Benefits: enjoy a comprehensive compensation and benefits package, including health insurance, and a relocation program. - Work From Anywhere Culture: make the most of the flexibility that comes with remote work. - Growth Mindset: reap the benefits of a range of professional development opportunities, including certification programs, mentorship and talent investment programs, internal mobility and internship opportunities. - Global Impact: collaborate on impactful projects for top global clients and shape the future of industries. - Welcoming Multicultural Environment: be a part of a dynamic, global team and thrive in an inclusive and supportive work environment with open communication and regular team-building company social events. - Social Sustainability Values: join our sustainable business practices focused on five pillars, including IT education, community empowerment, fair operating practices, environmental sustainability, and gender equality.

Role Description We are looking for a highly capable and proactive Executive Assistant / Virtual PA to support the founder across multiple businesses, including an air conditioning business, a mentoring business, and an events business. This role is ideal for someone who is organised, creative, resourceful, and able to think independently. The successful candidate will play a key role in helping manage day-to-day operations, communications, presentations, lead follow-up, and administrative coordination across the businesses. The ideal person is not someone who simply waits for instructions, but someone who can take initiative, solve problems, and help keep projects and operations moving efficiently. Key Responsibilities - Executive & Administrative Support - Manage and organise inboxes, calendars, reminders, and follow-ups - Coordinate meetings, appointments, and scheduling - Handle phone calls and respond to website inquiries - Prepare worksheets, spreadsheets, reports, forms, and questionnaires - Assist with general administrative and operational tasks across multiple businesses - Maintain organised records and documentation; need to add, prepare and send quotes; Help put together courses online - Presentation & Content Support - Create polished, professional business presentations and slide decks - Take existing content and transform it into visually engaging presentations - Source relevant visuals, graphics, and supporting materials - Assist with basic video editing and content formatting where required - Lead Follow-up & Communication - Follow up leads and inquiries in a timely and professional manner - Conduct basic lead qualification and routing - Assist with email marketing campaigns and follow-up sequences - Manage Mailchimp campaigns, contact lists, and communication workflows - Support sponsor communications, invoicing, and payment follow-ups - Accounting & Coordination Support - Assist with basic bookkeeping and accounting administration - Track invoices, payments, and outstanding balances - Support financial record organisation and reporting - Assist with MYOB-related tasks where required Qualifications - Takes initiative and works proactively - Has strong attention to detail and organisation skills - Can manage multiple responsibilities across different businesses - Is creative and capable of producing high-quality presentations - Communicates clearly and professionally - Is comfortable working independently in a remote environment - Can think critically and solve problems without constant direction - Is reliable, adaptable, and highly resourceful - Previous experience as an Executive Assistant, Virtual Assistant, Project Coordinator, or similar role - Strong presentation creation skills (PowerPoint, Canva, Google Slides, etc.) - Excellent written and verbal English communication - Should have a high level of video editing skills - Experience with spreadsheets and reporting - Comfortable handling client communication and lead follow-up - Experience using Microsoft Teams or similar communication platforms - Ability to multitask and prioritise effectively - Basic bookkeeping or accounting experience - Has MYOB experience or other accounting programs - Experience with Mailchimp or email marketing platforms - Experience supporting founders or executives - Experience working remotely for international clients Work Arrangement & Expectations This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: - Disclose any existing ongoing roles or client work - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

- Provide support for daily operations of independent grocery stores in Montana - Assist with vendor follow-up, reporting, and invoicing tasks - Help maintain accurate product information and pricing - Organize customer requests, special orders, and store-related follow-up tasks - Document operational processes and assist with project timelines