Title: Corporate Purchasing and Travel Administrator Location: Huntsville United States Job Description: Description Qualis, LLC is seeking a Purchasing and Travel Administrator who can work well in a fast paced environment. This position will serve in the combined role of Purchasing Administrator and Travel Administrator, providing purchasing support and travel administration for the company. The position is the primary point of contact for all travel related matters and serves as the primary interface with Qualis' travel support vendor. The selected candidate must be a self-starter, detail oriented with a demonstrated proficiency in customer service, work both as a member of the team and independently, highly organized and able to multi-task under time constraints, and be able to prioritize work to balance multiple customer needs. Position reports to the Senior Vice President of Contracts. Position requires availability during nights and weekends for emergency travel support. Role and Responsibilities Purchasing Adminstration - Prepare and issue Purchase Orders and Change Orders, to include the use of the company enterprise purchasing/financial system. - Assist members of the Contracts team with the administration of contract actions related to Purchase Orders. - Assist Program Managers with due diligence required for various suppliers. - Support resolution of financial reporting, accounts payable, and contracts related purchasing issues and questions. - Draft purchasing documents for vendors/subcontractors, to include requirements, awards and modifications. - Assist the Contracts team with Contractor Purchasing System Review (CPSR) audit, and any other related audit activity as needed. - Review and validate new supplier registrations and eligibility through Sams.gov for approval. - Complete and submit corporate tax exemption application in alignment with state requirements annually. - Other duties as may be assigned. Travel Administration - Coordinate travel requests for all employees and ensures compliance with corporate and U.S. Government travel policy to include verifying authorization of all travel requests for direct and indirect employees. - Communicate directly with Employees and assist them with processing their travel requests and/or expense reports. - Process all travel requests on a timely basis, including coordination and administration of the Employee accounts within the company travel support vendor environment. - Maintain travel accounts in the travel support vendor environment and ensure all information is accurate and up-to-date. - Responsible for filing, scanning, and file maintenance of all travel documents. - Cross-train and provide backup administrative support staff to the front desk Administrative Assistant. - Perform timely travel expense report review and approval as per expense auditing policies and procedures. - Other duties as may be assigned. General Requirements - 1-3 years of related experience. Preferred experience will be in either Purchasing Administration or Travel Administration, or both. - High School Diploma or equivalent required. Associates or Bachelor's degree preferred. - Experience with financial management systems, e.g. Unanet, a plus, particularly experience performing Purchase Orders. - Working knowledge of the FAR and DFAR is a plus. - Experience working with Subcontractors and the issuance of Purchase Orders preferred. - Experience working within the Corporate or U.S. Government travel administration environment where Joint Travel Regulations govern travel policies. - Proficiency with Microsoft Office products is required, to include Word, Excel, Sharepoint, and Outlook with at least an intermediate level of expertise - Strong verbal and written communication skills is required. - Ability to consistently provide attention to detail with emphasis on accuracy, quality and detecting errors - Excellent written and verbal skills to communicate professionally with a diverse group of people along with strong phone handling skills, as well as interpersonal skills to handle sensitive and confidential issues and documentation. - Ability to work with minimum supervision - Ability to work in a hybrid/telework environment on a consistent basis. - Secret security clearance a plus. Must be able to obtain a Secret clearance if not already cleared. Benefits Qualis LLC is committed to hiring and retaining a diverse and talented workforce who can contribute to the mission and vision of the Company. Our employees are our greatest asset and we promote a positive work environment, teamwork, professional growth, innovation, community involvement, flexible scheduling and a family-friendly work environment.

Title: Manager Clinical Protocol Administrator Location: Houston United States - Requisition #:180702 - Department:Surgical Oncology - Research Job Description: The University of Texas MD Anderson Cancer Center is seeking a Manager Clinical Protocol Administrator to support the Surgical Oncology department, a multi-disease site department that includes Acute Care Surgical Oncology & General Surgery, Endocrine Surgery, Gastric and Peritoneal Surface Surgery, Hepatopancreatobiliary Surgery, Melanoma Surgery, and Sarcoma Surgery. The Manager Clinical Protocol Administrator plays a critical role in overseeing clinical research finance, protocol administration, and operational activities that support complex, patient-centered research across multiple surgical oncology specialties. MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. Within this mission-driven environment, the Manager Clinical Protocol Administrator collaborates closely with Principal Investigators, clinical teams, research staff, and institutional partners. The Manager Clinical Protocol Administrator is central to ensuring compliant, efficient, and financially sound execution of clinical research protocols that advance innovative cancer treatment strategies. The ideal candidate is an experienced research professional with a strong background in human subject research and clinical protocols, demonstrated proficiency in research finance including budgets, contracts, invoicing, and reconciliation, and prior patient-facing research experience. This role is well suited for an organized, detail-oriented leader with strong communication skills, the ability to manage multiple time-sensitive priorities, comfort mentoring team members, and the flexibility to work in a hybrid environment with on-site engagement as needed. Salary range: Minimum $95,000 - Midpoint $118,500 - Maximum $142,000 The typical work schedule is Monday-Friday, with 8-hour days and a maximum of 40 hours per week. Work Location: Hybrid, with a minimum of two on-site days per week and additional on-site presence as business, clinical, or patient needs arise in Houston, TX. Why Us? UT MD Anderson's Surgical Oncology department offers a collaborative and fast-paced research environment that directly contributes to improving survival, recovery, quality of life, and treatment outcomes for patients with solid tumors. This role provides meaningful partnership with clinical and research leaders, opportunities for professional growth, and the ability to make a measurable impact while maintaining work-life balance within a supportive, team-oriented culture. • Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance. • Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options. • Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups. • Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs. KEY RESPONSIBILITIES Clinical Research Finance & Contracts • Negotiate contractual language between sponsors, Grants and Contracts, and Legal and communicate terms to the Principal Investigator for approval • Communicate all budget aspects to the Principal Investigator and obtain required approvals and signatures • Review coverage analyses with research personnel and the Principal Investigator to ensure all research-related costs are captured • Create and manage study budgets including personnel salary, tissue bank, pharmacy, and miscellaneous invoiceable charges • Ensure all contracts are entered into the contract system, fully executed, filed appropriately, and tracked through completion Budget Management, Invoicing & Reconciliation • Work with research personnel to create and maintain payment spreadsheets • Facilitate, submit, and track invoices for all contractually defined payment milestones • Monitor receipt and application of all funds to appropriate company centers • Review award set-up to ensure budget categories align with approved budgets • Resolve overdrafts, request expense transfers, manage no-cost extensions, and coordinate timely account closure and fund sweeps Administrative & Research Operations • Participate in planning, activation, monitoring, execution, and close-out of research protocols • Assess financial feasibility of protocols and patient accrual activities • Ensure departmental compliance with institutional standards related to research patient charges, budgeting, and expenditures • Maintain financial and research databases for internal tracking across the research lifecycle • Attend departmental, research, and institutional meetings and continuing education programs Grant Administration • Support pre-award and post-award grant activities, including audits • Maintain and manage databases of pending, new, and existing departmental grants • Generate accurate financial reports for faculty and department leadership • Prepare cost projections and budgets for grant-funded research • Maintain working knowledge of funding agency guidelines to support grant preparation and submission Personnel Management • Manage productivity, performance, training, and development of assigned staff • Assess staffing needs in collaboration with management to ensure adequate resources for research operations EDUCATION - Required: Bachelor's Degree Science, Healthcare, Nursing or related field. - Preferred: Master's Degree Science, Healthcare, Nursing or related field. WORK EXPERIENCE - Required: 6 years Extensive research administrative experience in a biotechnology or academic setting to include two years experience with research protocols, grants and contracts. and 2 years Supervisory/management experience. May substitute additional experience for required education (or vice versa) on a one to one year basis. Successful completion of the LEADing Self Accelerate and/or LEADing Self Discover programs may substitute for one year of required supervisory or management experience. Completion of both programs can be substituted for a maximum of two years of supervisory or management experience. OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources. The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state. Additional Information - Requisition ID: 180702 - Employment Status: Full-Time - Employee Status: Regular - Work Week: Days - Minimum Salary: US Dollar (USD) 95,000 - Midpoint Salary: US Dollar (USD) 118,500 - Maximum Salary : US Dollar (USD) 142,000 - FLSA: exempt and not eligible for overtime pay - Fund Type: Soft - Work Location: Hybrid Onsite/Remote - Pivotal Position: No - Referral Bonus Available?: No - Relocation Assistance Available?: No #LI-Hybrid

Title: Senior Grant Administrator Full time Location: Boston United States Job Description: Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary The Senior Grants Administrator provides full lifecycle research administration support across a complex portfolio of principal investigators (PIs). The role serves as a primary advisor to faculty on grant management, financial strategy, compliance, and operational execution. This position supports NIH, industry, foundation, and internal funding sources and operates within a hybrid work model. Senior Grants Administrator supporting complex multi-PI research portfolios Responsible for full lifecycle grant management and advanced Workday costing allocations (CAPAS). Hybrid role serving as key financial advisor and liaison across research, finance, and HR Qualifications Education: Bachelor's Degree Related Field of Study required Required Qualifications: - 5+ years of experience in research administration or grants management - Experience with pre-award and post-award processes - Experience managing NIH or other federally funded grants - Demonstrated financial management and budgeting experience Experience: Pre-Award - Develop and prepare grant proposals, budgets, and submission materials - Coordinate institutional review and submission processes - Ensure compliance with sponsor guidelines and submission requirements Post-Award - Establish and manage research funds - Monitor budgets, expenditures, and financial performance - Perform financial forecasting and variance analysis - Prepare sponsor reports and deliverables Workday Costing & Financial Management - Manage costing allocations across multiple funding sources (grants, cost centers, internal funds) - Initiate and complete CAPAS transactions (retro costing, payroll adjustments) - Reconcile payroll expense to grant budgets and financial reports - Ensure alignment with Budgeted effort, sponsor allowability and institutional policy Portfolio Management - Manage multiple PI portfolios across diverse funding mechanisms - Serve as primary financial and administrative contact - Advise on funding strategy, cost allocation, and resource planning Compliance & Risk - Ensure adherence to federal, sponsor, and institutional requirements - Monitor effort certification and salary cap compliance - Identify and escalate financial or compliance risks Workforce & Operational Support - Support payroll/time tracking alignment (UKG) - Assist with hiring and labor distribution planning - Coordinate contractor onboarding via Beeline - Align staffing with funding and portfolio needs Collaboration - Partner with Research Management, Finance, HR, and Compliance - Serve as liaison between faculty and administrative teams - Support high-volume proposal cycles and operational priorities Preferred Qualifications: - Experience in academic medical center environment - Experience with Workday and costing allocations - Experience with CAPAS or similar payroll allocation tools - Familiarity with UKG and/or Beeline systems - Certified Research Administrator (CRA) Functional Competencies - Research Financial Management - Grant Lifecycle Management (Pre- and Post-Award) - Budget Development and Forecasting - Compliance and Regulatory Knowledge - Workday Costing Allocation and Payroll Reconciliation Behavioral Competencies - Analytical Thinking: Interprets financial data and identifies trends - Attention to Detail: Ensures accuracy in financial and compliance processes - Communication: Effectively partners with faculty and cross-functional teams - Problem Solving: Resolves complex financial and operational issues - Adaptability: Operates in a high-volume, evolving environment Leadership Competencies - Mentorship and knowledge sharing - Initiative and ownership of portfolio outcomes - Cross-functional collaboration and influence Additional Job Details (if applicable) Remote Type Remote Work Location 15 Parkman Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $ - $115,720.80/Annual Grade 7 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

Role Description As an Accounts Administrator, you'll play a central role in maintaining the accuracy and integrity of the business's financial operations. You'll manage trust accounting, accounts payable and receivable, payroll processing, sales administration, and general office support, helping ensure compliance, accuracy, and operational efficiency across multiple business functions. Success in this role means consistently delivering accurate financial records, meeting key deadlines, and providing dependable support to both the accounting and property management teams. What You'll Do - Trust Account and Property Management Accounting: - Daily rent processing including ASB downloads, Palace importing, unmatched items, and reconciliations - Manage trust account accuracy including reconciliation, reporting, and compliance checks - Process Tapi invoices and ensure correct matching and approval workflows - Process Palace invoices, including maintenance fees, tenant charges, owner debits, and dashboard items - Bond lodgements, refunds, and compliance with required timeframes - Mid month processing including credit checks, Trade Me charges, cleaner invoices, owner payments, supplier payments, and reconciliations - Month end processing including all trust account reports, owner statements, owner payments, ledger payments, supplier payments, month end workflows, and audit requirements - Maintain spreadsheets such as GSTAC analysis, monthly performance, lost and gained managements, rates tracking, GPM summaries, and other financial trackers - Handle rent refunds, overpayments, transfers between properties, keep backs, owner holds, and tenant reimbursements - Process new property onboarding in Palace and VaultRE including fees, alerts, inspections, keys, and financial setup - Creditors and Debtors: - Enter and check invoices across property management, sales, and office accounts - Process supplier payments through Palace and Xero - Prepare and send remittance advice - Manage unpaid debtors, follow ups, and monthly statements - File and store accounts records in digital and physical systems - Sales Administration and Trust Accounting: - Prepare and manage NZ Real Estate Trust deposit instructions - Enter sales into VaultRE including conditional and unconditional stages - Prepare commission sheets and internal commission allocations - Process vendor funding, marketing charges, and invoice requirements - Coordinate commission payments to salespeople - Maintain sales related spreadsheets and documentation - Payroll: - Weekly payroll processing in iPayroll - Check timesheets, leave, allowances, advances, and commission payments - Upload payroll bank files to ASB - Complete payroll and commission reconciliation in Xero - Maintain payroll reporting and leave liability calculations - General Accounts: - GST returns - IRD payments - Profit and loss preparation for Business Owners - Regular communication with Accountant - Xero reconciliations including GSTAC, GPM, GPR, and manual journals - Administration and Reception Support: - Provide reception cover for breaks, leave, and busy periods - Greet clients in a warm, professional manner - Answer phones and take accurate messages - Assist with general office administration when required - Support the admin team with document handling, filing, and client service - Additional Expectations: - Perform other job related duties as required by management - Support the growth and development of the business, adapting responsibilities as the role evolves - Maintain confidentiality and always adhere to company policies and procedures Qualifications - Previous offshore experience in the New Zealand property management or real estate industry - Previous experience in accounts administration, bookkeeping, or accounting support roles - Strong understanding of accounts payable, accounts receivable, reconciliations, and payroll processes - Experience using Palace, VaultRE, iPayroll, or similar property management and payroll systems - Experience using accounting software such as Xero or similar platforms - Excellent attention to detail and ability to maintain accurate financial records - Strong organizational and time management skills with the ability to manage multiple priorities - Professional communication skills and a customer-focused approach - Ability to handle confidential information with discretion and integrity Why This Role This is an opportunity to join a growing New Zealand real estate business where your work will directly support the smooth operation of both property management and sales functions. You'll gain exposure to a broad range of accounting and administrative responsibilities while helping build efficient systems and processes within an expanding offshore team.