The Vanguard Group logo
The Vanguard Group

Founded in 1975, The Vanguard Group is now one of the largest investment management companies in the world, with millions of investor clients and thousands of "

Administrative Associate - Enterprise Client Group

Location

Pennsylvania

Posted

15 days ago

Salary

0

Seniority

Senior

Associate Degree

Job Description

Administrative Associate - Enterprise Client Group

The Vanguard Group

Title: Administrative Associate- Enterprise Client Group Location: Malvern, PA Job Description: About the Enterprise Client Group (ECG): The Enterprise Client Group (ECG) is Vanguard’s dedicated team of Relationship Executives and Strategists focused on serving our largest and most strategically important clients—plan sponsors, intermediaries, wealth managers, and service providers. ECG operates at an enterprise level, connecting capabilities across divisions, surfacing firm-wide opportunities, and removing barriers to collaboration to deliver a seamless, integrated experience to clients. This approach enables us to co-create tailored solutions, anticipate client needs, and deliver differentiated value in a competitive marketplace. At the heart of this work, our goal is to strengthen senior leader connectivity, build strategic partnerships with our clients, and share insights across firms to help them achieve their objectives. About Strategic Enablement: The Strategic Enablement team sits at the heart of ECG’s mission, driving strategic initiatives and supporting high-impact client engagements. This group works closely with senior leaders and cross-functional teams to turn client priorities into actionable outcomes, facilitate executive readiness, and ensure that Vanguard’s most important clients benefit from our best thinking and capabilities. Responsibilities: Enterprise & Cross‑Team Coordination - Serve as a connective partner across multiple administrative teams at Vanguard, coordinating seamlessly with other admins to support shared leaders, client engagements, and enterprise initiatives, even when ownership or decision rights are unclear. - Navigate ambiguity with confidence—proactively clarifying next steps, escalating appropriately, and ensuring work moves forward without friction or duplication. On-campus Client Meeting Support - Manage complex calendars and meeting logistics for senior leaders and client-facing teams, including scheduling across time zones, securing meeting space, coordinating attendees, and tracking participation. - Support high-touch client events and visits, including reserving meeting or visit space, ordering catering, coordinating A/V and room setup, and managing day-of logistics to deliver a polished client experience. - Partner with facilities, food services, security, and technology teams to ensure events run smoothly. Client Travel & Expense Logistics - As needed, coordinate end-to-end travel logistics, including booking flights, trains, hotels, ground transportation, and ensuring compliance with Vanguard travel policies. - Submit and track travel and business expense reports accurately and on time, resolving issues proactively. Administrative & Operational Support - Monitor office supplies and related expenses; support basic budget or spend tracking as needed. - Contribute to special projects and evolving team needs in a fast-moving, enterprise environment. Qualifications: - Minimum of three years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting. - Education: High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred. Special Factors Sponsorship Vanguard is not offering visa sponsorship for this position. About Vanguard At Vanguard, we don't just have a mission—we're on a mission. To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best. How We Work Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

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Agriculture Assistant

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Cornell University, located in Ithaca, New York, was founded in 1865 and opened its first building on campus in 1868. Over the years, Cornell University has gro

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N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Work Environment Office or similar indoor environment: F/C Outdoor environment: N/S Street environment (near moving traffic): N/S Construction site: N/S Confined space: N/S Exposures Individuals who are hostile or irate: O Individuals with known violent backgrounds: N/S Extreme cold (below 32 degrees): N/S Extreme heat (above 100 degrees): N/S Communicable diseases: N/S Moving mechanical parts: N/S Fumes or airborne particles: N/S Toxic or caustic chemicals, substances, or waste: N/S Loud noises (85+ decibels): N/S Blood Borne Pathogens: N/S PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Demand: Balancing on even or uneven surfaces/ground: N/S Bending (forward or backward bending at the waist): N/S Climbing up or down stairs, ladders, scaffolding and platforms: N/S Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S Digging: N/S Driving on sealed and unsealed roads: O Grasping, gripping, holding, clasping with fingers or hands: O Kneeling to work at low levels: O Leg/Foot movement to operate machinery: N/S Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C Lift/Carry/Move objects from one level/position to another: Up to 10 pounds: O Up to 50 pounds: O More than 50 pounds: N/S Over 100 pounds: N/S Push / Pull objects away from or towards the body: N/S Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): N/S Sitting in a seated position during the task performance: F/C Standing in an upright position without movement: O Walking considerable distances in the facility on multiple surfaces: O Running considerable distances in the facility on multiple surfaces: N/S GENERAL REQUIREMENTS AND DISCLAIMERS Complies with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations. The AFSCME bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process. GRANT OR EXTERNALLY FUNDED POSITION -This position will continue only if sufficient grant or external funds are provided.

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