Role Description We are looking for a highly organized, detail-oriented, and proactive Virtual Assistant to support the daily operations of our independent small-town grocery stores in Montana. This is not a basic admin-only role — the ideal candidate will assist with retail operations, pricing support, product data management, invoice tracking, vendor follow-up, reporting, customer communication, and POS-related administrative tasks. The ideal candidate is resourceful, trustworthy, and comfortable working behind the scenes to help ownership and store teams stay organized and efficient. Experience in grocery, convenience store, retail operations, inventory management, pricebooks/margins, invoices, or point-of-sale (POS) systems is highly preferred and would be a strong advantage. This role requires strong communication skills, attention to detail, accuracy with numbers, and the ability to work independently in a fast-paced remote environment. - Help maintain accurate product information, pricing, UPCs, descriptions, pack sizes, and vendor details - Assist with pricebook updates, POS product cleanup, and product data organization - Review invoices and identify cost changes, pricing discrepancies, margin risks, and missing product information - Track vendor price changes and summarize items requiring owner review - Enter invoice and product data accurately into spreadsheets or approved systems - Compare invoice costs against retail pricing when needed and flag low-margin products - Help identify duplicate products, incorrect UPCs, missing pack sizes, and incomplete product records - Prepare and maintain product, pricing, inventory, and store operation reports using Google Sheets or similar tools - Support price tag preparation, spreadsheet cleanup, and organized product lists - Manage email communication, vendor follow-ups, and internal operational updates - Draft professional emails, summaries, reports, and follow-up notes for ownership review - Track pending approvals, open questions, and vendor-related action items - Organize customer requests, special orders, and store-related follow-up tasks - Manage calendars, reminders, meetings, notes, and operational action items when needed - Maintain organized Google Drive folders, spreadsheets, files, and shared documents - Assist with project timelines and task management using ClickUp, Trello, Asana, Google Sheets, or similar tools - Document recurring operational processes into clear SOPs and checklists - Assist with social media scheduling, local store promotions, sales flyers, and community updates - Support simple email campaigns, promotional tracking, and content organization - Help ensure messaging stays aligned with a small-town, community-focused grocery brand - Handle confidential business information, pricing data, invoices, and customer/vendor records with discretion - Ask questions and clarify information when needed instead of making assumptions - Provide general administrative and operational support to ownership and store leadership as needed Qualifications - At least 2 years of experience as a Virtual Assistant, Administrative Assistant, Retail Assistant, Data Entry Specialist, or Operations Support Specialist - Strong verbal and written English communication skills - Excellent attention to detail and accuracy, especially with numbers and data - Proficient in Google Workspace (Sheets, Docs, Drive, Gmail, Calendar) - Comfortable working with spreadsheets, invoices, product lists, and organized operational data - Experience with grocery stores, convenience stores, hardware stores, retail operations, inventory systems, POS systems, or pricebooks is highly preferred - Familiarity with project management and collaboration tools such as ClickUp, Asana, Trello, Slack, or similar systems - Ability to work independently and manage multiple priorities in a remote environment - Strong organizational, analytical, and problem-solving skills - Comfortable documenting workflows, creating checklists, and improving processes over time - Trustworthy with confidential business and operational information - Familiarity with AI tools such as ChatGPT, Claude, or automation platforms is a plus Requirements - Grocery store operations - Convenience store operations - Retail POS systems - Vori or similar grocery POS/back-office systems - Product pricebooks - Invoice review and vendor cost tracking - Margin monitoring and pricing analysis - UPC/product data cleanup - Inventory reporting and store-level reporting - Google Sheets formulas and spreadsheet analysis Benefits - Opportunity to contribute to a growing business by enhancing efficiency and client experience - Supportive and collaborative work environment - Paid training - Work from home Schedule - 20 hours per week - Monday to Friday - Night shift - PH time

• Support coordination of company equipment deliveries and returns • Communicate with logistics providers • Create shipments and track inventory and equipment movements • Assist with purchase requests, order tracking, and communication with vendors • Manage basic requests in corporate tools (Email, Microsoft Teams) • Update internal trackers and send company-wide communications using templates • Maintain regular reports (Birthday, Anniversary, Probation, etc.) • Perform data entry and ensure accuracy and consistency in internal systems • Support internal communications and track employee participation in gift programs • Update internal databases, maintain records, and ensure all documentation is accurate • Assist HR in tracking employee participation and monitoring progress • Provide day-to-day administrative support including data entry and reporting • Support coordination of branded merchandise and related activities

Role Description We are currently seeking organized and detail-oriented individuals to join our team as Itinerary Administrative Coordinators. In this role, you will assist with organizing, managing, and coordinating travel plans while ensuring all booking and itinerary details are accurate and seamless for clients. This is a fully remote opportunity with flexible scheduling, making it ideal for individuals looking to work from home in a structured, supportive environment. No prior experience is required—training and ongoing support are provided. What You'll Do: - Create and organize client itineraries based on travel preferences and schedules - Coordinate bookings for flights, hotels, cruises, and vacation packages - Review and confirm all travel details for accuracy - Assist with updates, changes, and itinerary adjustments as needed - Communicate with clients via email and online platforms - Maintain organized records of bookings and itinerary information - Stay up to date on travel options, availability, and current promotions Qualifications - Strong attention to detail and organizational skills - Ability to manage multiple tasks and timelines - Clear and professional communication skills - Self-motivated with the ability to work independently - Comfortable using online systems and basic technology - Willingness to learn and follow training provided Requirements - Must have access to a computer and reliable internet - Must be authorized to work in the US, UK, Australia, LATAM, or Spain Benefits - 100% remote, work-from-home flexibility - Flexible schedule (part-time or full-time options) - Step-by-step training and onboarding - Ongoing mentorship and team support - Access to travel-related perks and resources - Opportunity for growth and advancement

Role Description Our client, based in Queensland, is seeking a proactive and detail-oriented Administrative Assistant to support their day-to-day business operations. The successful candidate will be responsible for general administrative tasks, client communications, CRM management, basic financial processing, and social media support. This role requires strong organizational skills, excellent English communication, and the ability to work independently. Responsibilities as an Administrative Assistant: - Perform general administrative duties using Google Suite and Microsoft Office (Drive, Word, Excel). - Manage bookings, scheduling, and calendar adjustments. - Prepare pricing quotes and follow up with clients. - Handle inbound and outbound customer service calls using provided phone scripts. - Manage email correspondence and messaging with clients and team members. - Maintain and update CRM systems (experience with any CRM is acceptable; client uses Authentic AI CRM). - Assist with Xero tasks, including financial transactions and staff payments. - Support social media management using Capcut and Canva. Qualifications - 2–3 years of experience in administrative support. - Proficiency in Google Suite and Microsoft Office. - Prior experience in CRM management. - Experience with Xero for financial administration. - Excellent written and verbal English communication skills with minimal accent. - Strong organizational and multitasking abilities. - Experience in social media content management (Capcut, Canva). Requirements - Experience in construction or service industry. - Ability to create standard operating procedures (SOPs) to improve business efficiency. - Comfort handling client-facing communications via email, phone, or messaging. Benefits - Genuinely caring Leadership Team. - Competitive salary package. - Company-provided full set-up for desktop/laptop with a back-up internet. - HMO on the first day of hire. - 15 Vacation Leaves and 5 Sick Leaves. - Annual Performance Reviews. - Unlimited Employee Referral Incentives. - Employee Loan Facilities. - Social Clubs and Interest Workshops. - Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance. - Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays.