Role Description Outsourcing Advantage is looking for a reliable and organized Executive Assistant to support management with daily operations for an architectural company. This role requires strong English communication skills, excellent follow-up ability, and someone who can stay on top of tasks, emails, and project tickets. - Manage and organize the manager’s inbox to ensure timely responses and nothing is missed. - Track project tickets/requests and daily tasks, following up to completion. - Maintain task management systems and monitor deadlines. - Coordinate follow-ups with internal team members, vendors, and clients. - Keep project communications organized and up to date. - Support management with scheduling, reminders, and general administrative assistance. - Ensure tasks are completed on time and properly documented. Qualifications - 3+ years of experience in an executive assistant or administrative support role with responsibility for task and email management. - Strong written and spoken English. - Professional experience communicating externally with clients or vendors. - Comfortable using email systems and task or project management tools in a professional setting. - Ability to provide a brief voice note introducing yourself in English. - Currently located in the Philippines, Colombia, South Africa, Mexico, Santo Domingo (Dominican Republic), or Egypt. - Available to work during Eastern Time (ET) business hours. - Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup). Requirements - Familiarity with CRMs or ticketing systems. - Experience supporting teams in architecture, construction, or engineering environments. Benefits - Competitive salary. - Opportunity to work on diverse and exciting projects. - Supportive and collaborative work environment. - Weekly payments. - Weekly Incentives based on performance. - Weekends off.

Role Description Du bist die rechte Hand und der Sparringspartner für unser (Founder) Team. In dieser herausfordernden und abwechslungsreichen Position unterstützt Du proaktiv die Geschäftsführung und das Team bei strategischen Aufgabenstellungen sowie in allen Bereichen des operativen Tagesgeschäfts. - Du übernimmst und steuerst eigenständige Projekte (Schwerpunkt unser 3 jähriges Förderprojekt). - Du führst die verwaltungstechnische Projektkoordination und -kommunikation mit Projektpartnern durch. - Du bist für die Steuerung und das Controlling des Förderprojektes verantwortlich. - Du erstellst Zwischenberichte und die Budgetplanung. - Du übernimmst die Terminplanung und Reisemanagement für interne und externe Teilnehmer*innen. - Du verwaltest Partnerschaften auf operativer und strategischer Ebene. Qualifications - Du hast eine abgeschlossene Berufsausbildung oder ein Studium im kaufmännischen Bereich. - Du hast erste Erfahrungen in der Administration von Forschungsprojekten und im Projektcontrolling. - Du arbeitest gerne selbstständig und bist dabei hochgradig ergebnisorientiert. - Du bist energetisch und suchst keine Position zum Verwalten, sondern möchtest selbst gestalten! - Durch die tägliche Anwendung bist du routiniert im Umgang mit Microsoft Office, Slack, Google Suite, etc. - Idealerweise hast du erste relevante Berufserfahrung im Bereich der strategischen Unternehmensentwicklung, in der Beratung, Workation/Coworking, Community Building, Startup als GründerIn oder Venture Capital. Benefits - Du spielst eine Schlüsselrolle für den Erfolg der nächsten Generation von erfolgreichen Startups. - Du entwickelst mit uns ein erstklassiges Netzwerk von Organisationen und Personen in der Startup-Welt. - Wir setzen auf kurze Kommunikationswege, ein offenes Miteinander, arbeiten eng und motiviert an gemeinsamen Zielen und wachsen täglich über uns hinaus. Sei dabei und gestalte die Arbeitskultur aktiv mit. - Eigenverantwortung mit spürbarem Impact für neue Ventures und Geschäftsmodelle. - Du kommst in den Genuss langfristiger persönlicher Entwicklungsmöglichkeiten und einer fairen Vergütung.

• Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively • Track commitments, decisions and action items to ensure consistent follow-through • Prepare agendas, briefing documents and meeting notes with clear action tracking • Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism • Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through • Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery • Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through • Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track • Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations • Maintain confidential records, contracts and documentation across shared systems • Anticipate requirements and proactively resolve issues before they escalate

Role Description This fully remote senior role provides dedicated executive support to the Managing Director of an international executive search firm, with a focus on organisation, prioritisation, and operational follow-through across a fast-paced and demanding schedule. Given the global nature of the business, availability across time zones is an important aspect of the role and a degree of schedule flexibility, including occasional evenings, is required. This is a new role within a fast-paced, growing organisation, with a defined initial budget. It is well suited to someone who enjoys building structure, setting up processes, and helping shape a function from the ground up. As the role becomes established and demonstrates impact, compensation can be reviewed. - Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively - Track commitments, decisions and action items to ensure consistent follow-through - Prepare agendas, briefing documents and meeting notes with clear action tracking - Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism - Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through - Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery - Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through - Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track - Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations - Maintain confidential records, contracts and documentation across shared systems - Anticipate requirements and proactively resolve issues before they escalate Qualifications - Substantial experience supporting at MD or C-suite level, ideally within professional services, consulting or executive search - Demonstrated ability to manage complex, high-variability schedules and competing priorities - Experience coordinating teams, projects and research workstreams in a senior support capacity - Confident chairing or facilitating meetings and driving outcomes - Strong written and verbal communication skills to a professional services standard - Highly organised with reliable follow-through and strong attention to detail - Sound independent judgement in prioritisation and escalation - Absolute discretion with confidential information - Comfortable working across international time zones with flexibility around schedule when required - Self-directed and effective working remotely - Proficient with business productivity tools and able to adapt to new systems quickly Benefits - Competitive remuneration commensurate with experience - Remote work arrangement, South Africa-based - Medical aid contribution - Paid annual and sick leave - All South African public holidays observed - Direct access to senior leadership Company Description Haldren is a recruitment agency that provides services to clients ranging from startups and non-profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.