Role Description Du bist die rechte Hand und der Sparringspartner für unser (Founder) Team. In dieser herausfordernden und abwechslungsreichen Position unterstützt Du proaktiv die Geschäftsführung und das Team bei strategischen Aufgabenstellungen sowie in allen Bereichen des operativen Tagesgeschäfts. - Du übernimmst und steuerst eigenständige Projekte (Schwerpunkt unser 3 jähriges Förderprojekt). - Du führst die verwaltungstechnische Projektkoordination und -kommunikation mit Projektpartnern durch. - Du bist für die Steuerung und das Controlling des Förderprojektes verantwortlich. - Du erstellst Zwischenberichte und die Budgetplanung. - Du übernimmst die Terminplanung und Reisemanagement für interne und externe Teilnehmer*innen. - Du verwaltest Partnerschaften auf operativer und strategischer Ebene. Qualifications - Du hast eine abgeschlossene Berufsausbildung oder ein Studium im kaufmännischen Bereich. - Du hast erste Erfahrungen in der Administration von Forschungsprojekten und im Projektcontrolling. - Du arbeitest gerne selbstständig und bist dabei hochgradig ergebnisorientiert. - Du bist energetisch und suchst keine Position zum Verwalten, sondern möchtest selbst gestalten! - Durch die tägliche Anwendung bist du routiniert im Umgang mit Microsoft Office, Slack, Google Suite, etc. - Idealerweise hast du erste relevante Berufserfahrung im Bereich der strategischen Unternehmensentwicklung, in der Beratung, Workation/Coworking, Community Building, Startup als GründerIn oder Venture Capital. Benefits - Du spielst eine Schlüsselrolle für den Erfolg der nächsten Generation von erfolgreichen Startups. - Du entwickelst mit uns ein erstklassiges Netzwerk von Organisationen und Personen in der Startup-Welt. - Wir setzen auf kurze Kommunikationswege, ein offenes Miteinander, arbeiten eng und motiviert an gemeinsamen Zielen und wachsen täglich über uns hinaus. Sei dabei und gestalte die Arbeitskultur aktiv mit. - Eigenverantwortung mit spürbarem Impact für neue Ventures und Geschäftsmodelle. - Du kommst in den Genuss langfristiger persönlicher Entwicklungsmöglichkeiten und einer fairen Vergütung.

• Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively • Track commitments, decisions and action items to ensure consistent follow-through • Prepare agendas, briefing documents and meeting notes with clear action tracking • Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism • Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through • Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery • Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through • Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track • Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations • Maintain confidential records, contracts and documentation across shared systems • Anticipate requirements and proactively resolve issues before they escalate

Role Description This fully remote senior role provides dedicated executive support to the Managing Director of an international executive search firm, with a focus on organisation, prioritisation, and operational follow-through across a fast-paced and demanding schedule. Given the global nature of the business, availability across time zones is an important aspect of the role and a degree of schedule flexibility, including occasional evenings, is required. This is a new role within a fast-paced, growing organisation, with a defined initial budget. It is well suited to someone who enjoys building structure, setting up processes, and helping shape a function from the ground up. As the role becomes established and demonstrates impact, compensation can be reviewed. - Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively - Track commitments, decisions and action items to ensure consistent follow-through - Prepare agendas, briefing documents and meeting notes with clear action tracking - Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism - Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through - Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery - Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through - Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track - Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations - Maintain confidential records, contracts and documentation across shared systems - Anticipate requirements and proactively resolve issues before they escalate Qualifications - Substantial experience supporting at MD or C-suite level, ideally within professional services, consulting or executive search - Demonstrated ability to manage complex, high-variability schedules and competing priorities - Experience coordinating teams, projects and research workstreams in a senior support capacity - Confident chairing or facilitating meetings and driving outcomes - Strong written and verbal communication skills to a professional services standard - Highly organised with reliable follow-through and strong attention to detail - Sound independent judgement in prioritisation and escalation - Absolute discretion with confidential information - Comfortable working across international time zones with flexibility around schedule when required - Self-directed and effective working remotely - Proficient with business productivity tools and able to adapt to new systems quickly Benefits - Competitive remuneration commensurate with experience - Remote work arrangement, South Africa-based - Medical aid contribution - Paid annual and sick leave - All South African public holidays observed - Direct access to senior leadership Company Description Haldren is a recruitment agency that provides services to clients ranging from startups and non-profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.

Title: Executive Assistant - OOC or Temporary Location: Seattle United States Job Description: The Department of Finance and Administrative Services (FAS) is seeking a dynamic, flexible, and high performing Executive Assistant to serve as primary support to our Chief Administrative Officer (CAO) and Associate Administrative Officer (AAO). This position will assist with the coordinated oversight of five FAS divisions. This exciting and multi-faceted role requires outstanding organizational management and communication skills and the ability to prioritize and juggle multiple tasks and meet tight deadlines. - This assignment is expected to last 8 months. It is open to current regular City employees as an out-of-class assignment and to external candidates as a temporary assignment. ABOUT US FAS is often the public's first interaction with the City of Seattle, operating as a customer-focused front door that assists with everything from paying utilities or reporting a pothole to requesting public information or even adopting a new pet. The 500-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 City facilities-including police and fire stations-overseeing the City's neighborhood customer service centers and Customer Service Bureau and making sure minority-owned businesses can equitably compete for City contracts. No matter the need, FAS is here-at your service. The Executive Assistant will serve as the CAO and AAO's main point of contact to the FAS Director's Office and five FAS divisions. Primary responsibilities: - Proactively and independently monitor, track and follow-up on various tasks and assignments across divisions and report back to the CAO/AAO on progress. - Troubleshoot and resolve a variety of issues on behalf of the CAO/AAO. - Review and edit briefing materials and presentations developed by division staff. Work with staff to ensure quality of content and writing prior to submission. - Prepare, review, and edit daily communications, e-mails, correspondence on behalf of the CAO/AAO. - Make recommendations to standardize and improve information to customer departments. - Provide administrative support as needed to ABU's five divisions. - Gather information and prepare presentations for Director's Executive Team meetings. - Intermittently back up the Director's Office and Operations Business Unit Executive Assistants. - Work closely with FAS HR to track ABU division hiring process progress. Assist divisions by writing or editing interview questions, job descriptions, resume review matrices and/or performing reference checks and other hiring process tasks on hiring managers' behalf. - Serve as a liaison between FAS and Seattle IT for escalated technological issues. - Conduct research, develop options or solutions, and make recommendations to implement, standardize or improve a variety of administrative procedures. Develop systems for information sharing and collaboration utilizing SharePoint. - Make time management decisions on behalf of the CAO/AAO, manage the calendar and schedule complex and routine meetings. Minimum Qualifications: - Three (3) years of experience as an administrative staff assistant or administrative staff analyst, or in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, or in a closely related field; AND - Bachelor's degree in business or public administration, or other field related to administrative work. OR - Five years of experience as an administrative staff assistant or administrative staff analyst, or in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, or in a closely related field. (Or a combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class.) The most successful candidate will possess the following: - Expert level skills in Microsoft Office products including SharePoint, Word, Excel, PowerPoint, and Visio. - Excellent written and oral communication skills. - Highly organized with a strong ability to prioritize and manage competing priorities. - Positive, proactive with a sense of humor. - Ability to work independently. Work Environment This position requires a minimum of three days per week of onsite work. Alternative Work Arrangements and hybrid telework schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistency with City policies. The full pay range for this step-progression position is $56.23 - $65.54 per hour. New employees begin at Step 1 of the pay progression, which is $56.23 hourly. Current City employees' starting rate of pay is based on Personnel Rules regarding promotions. Application Process Applications are reviewed after the posting closes. You must submit the following items to be considered for this position no later than 4:00pm Pacific Time on the scheduled closed date. - Completed NEOGOV online application. - Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications. - Current resume indicating relevant experience, knowledge, skills, and education. Your application will be considered incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. PLEASE NOTE: This job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Why work at the City of Seattle? The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.