Accounts Receivable / Accounts Payable Specialist Remote South Africa Overview Description Accounts Receivable / Accounts Payable Specialist (AR/AP) – Remote QuickBooks | NetSuite | SAP | Xero | Bookkeeping Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role We’re hiring for our client, a growing U.S.-based company, seeking an Accounts Receivable / Accounts Payable Specialist (AR/AP) to own the day-to-day flow of money in and out of the business. This is a high-impact, execution-driven accounting and finance operations role where accuracy, speed, organization, and follow-through are critical. You will: - Process invoices and payments - Manage collections and vendor payments - Maintain clean, audit-ready financial records - Support reconciliation and month-end accounting workflows If you’re detail-oriented, highly organized, and comfortable handling high transaction volumes in fast-paced environments, this role could be a strong fit. What You’ll Own Accounts Payable (AP) - Process 20–50 vendor invoices weekly - Enter invoices into: - QuickBooks - NetSuite - Xero - SAP - Schedule payments via ACH, wire transfers, and checks - Reconcile vendor statements and resolve discrepancies - Manage employee reimbursements and credit card reconciliations Accounts Receivable (AR) - Generate and send 30–100 customer invoices weekly - Post incoming payments: - ACH - Wire - Credit card - Checks - Maintain AR aging reports and track overdue balances - Follow up on collections and payment timelines - Manage deferred and unearned revenue adjustments Reconciliation & Reporting - Reconcile AR/AP subledgers with the general ledger - Match transactions with bank records - Prepare weekly financial reports including: - Cash collections - Disbursements - Outstanding balances Compliance & Controls - Maintain vendor and customer documentation including W-9s and contracts - Ensure compliance with: - GAAP - IFRS - Maintain audit-ready financial records and documentation Cross-Functional Collaboration - Work with procurement teams on vendor setup - Partner with sales and operations teams to resolve billing issues - Support accounting teams during month-end close processes What Makes You a Strong Fit - You are highly detail-oriented and catch errors others miss - You are comfortable managing high-volume financial transactions - You communicate professionally with vendors and customers - You are organized, structured, and process-driven - You can balance speed and accuracy effectively - You take ownership of your work and follow through consistently Requirements (Must-Have) - 2+ years of experience in: - Accounts Receivable - Accounts Payable - Bookkeeping - Accounting support - Experience with at least one: - QuickBooks - NetSuite - SAP - Xero - Intermediate Excel or Google Sheets skills: - VLOOKUP - Pivot Tables - Familiarity with: - Invoicing workflows - Payment processing - Reconciliations - AR/AP operations Nice to Have - Multi-currency AR/AP experience - Experience with: - Bill.com - Tipalti - Background in: - SaaS - Real estate - Professional services - ERP migration or accounting automation experience What a Typical Day Looks Like - Process vendor invoices and customer payments - Send invoices and follow up on overdue balances - Reconcile transactions and resolve discrepancies - Coordinate with internal teams on billing and vendor issues - Update reports and maintain accurate financial records In short: you ensure every dollar moving in and out of the business is tracked, accurate, and processed on time. Key Metrics (KPIs) - Invoice accuracy with less than 1% error rate - On-time AP payments (Net 30/45/60) - AR collections within target DSO - Timely reconciliations for month-end close - 100% audit-ready documentation Why This Role Stands Out - High ownership over financial operations - Structured workflows and clear processes - Opportunity to grow into: - Senior Accounting - Finance Operations - Exposure to modern accounting systems and ERP tools Apply Now If you thrive in structured, detail-heavy roles and take pride in maintaining clean, accurate financial records, this is a strong opportunity to step into a high-responsibility AR/AP role.

• This internship offers the opportunity to gain hands-on experience in a corporate accounting operations environment, supports key functions of the Accounts Payable group. • Creates and updates supplier information in NetSuite for all departments within 3-5 days of the request • Replies to requesters within the 3-5 days providing update confirmation • Responsible for all file maintenance, current and historical • Participate in ad hoc projects and reporting tasks as needed

• Overseeing all aspects of the Accounts Payable function • Ensuring accurate, timely, and compliant processing of vendor invoices, employee reimbursements, and payment disbursements • Leading the AP team and managing workflows • Improving processes and partnering with Procurement, Accounting, Vendors, and business units • Evaluating and improving existing processes to identify opportunities and tools that drive efficiency • Developing and maintaining strong professional relationships with stakeholders • Implementing and maintaining controls that support industry best practices in segregation of duties • Ensuring compliance with company policies, accounting standards, and internal controls • Resolving discrepancies with vendors and internal teams • Monitoring key performance indicators (KPIs) • Collaborating with Accounts Receivable teams • Identifying opportunities for automation and implementing process improvements

Role Description The Accounts Payable Specialist is responsible for supporting the company’s day-to-day accounts payable functions by ensuring timely payments, maintaining organized communication, and keeping financial systems up to date. This role manages weekly check runs, oversees the accounting inbox, updates Viewpoint with bill-payment task activity sent to experts, processes deposits, and prepares weekly payment reports that show what has been paid and what remains outstanding. - Complete weekly check runs accurately and on schedule. - Manage and monitor the accounting inbox, responding to inquiries and routing items to the appropriate team members. - Update Viewpoint with task updates related to bills paid and information sent to experts. - Process vendor invoices and ensure proper coding, approvals, and entry into the accounting system. - Maintain accurate payment records and supporting documentation. - Process deposits and record transactions accurately. - Prepare and distribute weekly pay run reports, including amounts paid and outstanding balances remaining to be paid. - Communicate with vendors and internal departments regarding payment status and account questions. - Help ensure compliance with company policies, procedures, and internal controls. Qualifications - 3–4 years of experience in accounts payable, accounting support, or a related finance role. - Accounting background with a solid understanding of accounts payable processes and financial recordkeeping. - Must have a degree in accounting. - Familiarity with accounting systems. - Strong attention to detail and accuracy in data entry, payment processing, and reporting. - Ability to manage multiple deadlines and prioritize tasks effectively. - Professional written and verbal communication skills. - Strong Excel skills and proficiency with Microsoft Office, including Outlook. - Ability to handle confidential financial information with discretion. Requirements - Working knowledge of invoice workflows, payment processing, deposit handling, and reconciliations. - Experience preparing reports and tracking outstanding balances. - Sage experience is a plus. - Ability to work independently while maintaining strong collaboration with internal teams and external partners. - Strong organizational skills and follow-through in a fast-paced environment. Benefits - 401(k) - 401(k) Employer Contribution - Dental, Vision and Health Insurance - HSA, FSA, Life Insurance, Short-Term Disability Coverage - 1 hour paid lunch - Paid Time off