• Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies • Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts • Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders • Work closely with other EAs across the organisation to align schedules, share context, and keep cross-functional coordination running smoothly • Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned • Build structure, processes, and systems that scale with a fast-growing AI company • Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed

Role Description Global Pacific Support is seeking a reliable and highly organized Executive Assistant to join our team. In this key role, you will provide administrative and executive support, manage schedules, prepare communications, and ensure smooth day-to-day operations. The ideal candidate will have excellent communication skills, strong attention to detail, the ability to multitask effectively, and a proactive approach to handling responsibilities. - Handle and respond to incoming calls and emails on behalf of executives in a timely and professional manner. - Gather, organize, and present relevant information to support executive decision-making and daily operations. - Utilize office and scheduling tools to manage calendars, arrange appointments, and coordinate meetings efficiently. - Plan and organize meetings, ensuring all materials, logistics, and preparations are completed in advance. - Provide regular updates, reminders, and follow-ups to executives regarding schedules, deadlines, and priorities. - Maintain accurate, well-organized records, files, and documentation. - Collaborate with different departments to support executive needs and ensure smooth workflow across the organization. - Maintain a professional, composed, and proactive approach when handling multiple tasks and high-volume communications. - Possess a pleasant, approachable personality with strong interpersonal and communication skills. Qualifications - A background in Tourism or a related field is preferred, as it supports strong customer service, organization, and coordination abilities. Benefits - 100% remote job working in the comforts of your home. - Non-toxic environment. - Growth potential.

Role Description We are seeking a highly organized and proactive Executive Assistant to support senior leadership and ensure smooth day-to-day operations. In this role, you will manage schedules, coordinate communications, handle administrative tasks, and provide high-level support to executives in a fast-paced environment. - The ideal candidate is detail-oriented, professional, and capable of managing multiple priorities while maintaining confidentiality and efficiency. - You will serve as a key point of coordination between executives, internal teams, and external stakeholders, helping optimize productivity and streamline operations. - This position requires excellent communication skills, strong organizational abilities, and the ability to work independently while anticipating executive needs. Qualifications - Proven experience as an Executive Assistant, Administrative Assistant, or similar role - Excellent verbal and written communication skills - Strong organizational and multitasking abilities - High level of professionalism and confidentiality - Proficiency with Microsoft Office, Google Workspace, and virtual collaboration tools - Ability to prioritize tasks and manage deadlines effectively - Strong attention to detail and problem-solving skills - Ability to work independently with minimal supervision - Experience coordinating schedules and managing executive calendars - Comfortable working in fast-paced and dynamic environments Requirements - Manage executive calendars, appointments, and meeting schedules - Coordinate internal and external communications on behalf of leadership - Organize meetings, prepare agendas, and take meeting notes when required - Handle travel arrangements, accommodations, and expense reporting - Prepare reports, presentations, and business documents - Maintain confidential files, records, and sensitive information - Assist with project coordination and follow-up on action items - Screen and prioritize emails, calls, and requests for executives - Support day-to-day administrative and operational tasks - Collaborate with internal teams to ensure smooth workflow and communication Benefits - Experience supporting C-level executives or senior leadership teams - Experience in remote or international work environments - Familiarity with project management or CRM tools is a plus - Bachelor’s degree in Business Administration, Communications, or a related field preferred Core Competencies - Professionalism and discretion - Time management and organization - Communication and interpersonal skills - Adaptability and flexibility - Accountability and reliability - Critical thinking and initiative

• Partner closely with the Corporate Secretary, General Counsel, executive leadership team, and Board of Directors on governance and board administration matters. • Lead planning and execution of Board of Directors and Committee meetings, including: - Development of annual governance calendars - Coordination of agendas and meeting materials - Preparation of resolutions, written consents, and minutes - Management of follow-up actions and governance deliverables • Administer and enhance electronic board portal technology, including Diligent or similar platforms. • Maintain corporate records, minute books, governance databases, and legal entity documentation in accordance with corporate and regulatory requirements. • Support director onboarding, continuing education, annual evaluations, and governance best practices initiatives. • Coordinate annual review and maintenance of Board and Committee charters, governance guidelines, and related policies. • Assist with governance support related to strategic transactions, financing activities, and corporate restructuring initiatives, including spin-off readiness activities. • Support preparation and coordination of SEC filings, including: - Annual Reports on Form 10-K - Quarterly Reports on Form 10-Q - Current Reports on Form 8-K - Proxy Statements - Section 16 filings (Forms 3, 4, and 5) • Coordinate EDGAR filing processes utilizing Workiva and other SEC reporting technologies. • Assist in drafting beneficial ownership tables, governance disclosures, director biographies, and related proxy statement content. • Coordinate annual Director & Officer questionnaires and governance certifications. • Manage NYSE corporate governance compliance requirements, including annual and ongoing certifications and reporting obligations. • Coordinate stock exchange notifications related to earnings releases, dividends, governance actions, and other material announcements. • Monitor governance and disclosure developments and assist in implementing evolving regulatory and compliance requirements. • Support enterprise compliance initiatives in partnership with Legal, Internal Audit, HR, Finance, and Compliance teams. • Assist in administration and tracking of corporate governance and ethics policies, insider trading compliance, and related certifications. • Assist with implementation and continuous improvement of governance controls, processes, and documentation standards. • Support internal and external audit requests related to governance and compliance matters. • Coordinate with external counsel, transfer agents, proxy solicitors, auditors, and other third-party service providers. • Contribute to special projects involving governance modernization, process optimization, compliance integration, and public company readiness initiatives.