Role Description We are seeking a highly organized and proactive Executive Assistant to support senior leadership and ensure smooth day-to-day operations. In this role, you will manage schedules, coordinate communications, handle administrative tasks, and provide high-level support to executives in a fast-paced environment. - The ideal candidate is detail-oriented, professional, and capable of managing multiple priorities while maintaining confidentiality and efficiency. - You will serve as a key point of coordination between executives, internal teams, and external stakeholders, helping optimize productivity and streamline operations. - This position requires excellent communication skills, strong organizational abilities, and the ability to work independently while anticipating executive needs. Qualifications - Proven experience as an Executive Assistant, Administrative Assistant, or similar role - Excellent verbal and written communication skills - Strong organizational and multitasking abilities - High level of professionalism and confidentiality - Proficiency with Microsoft Office, Google Workspace, and virtual collaboration tools - Ability to prioritize tasks and manage deadlines effectively - Strong attention to detail and problem-solving skills - Ability to work independently with minimal supervision - Experience coordinating schedules and managing executive calendars - Comfortable working in fast-paced and dynamic environments Requirements - Manage executive calendars, appointments, and meeting schedules - Coordinate internal and external communications on behalf of leadership - Organize meetings, prepare agendas, and take meeting notes when required - Handle travel arrangements, accommodations, and expense reporting - Prepare reports, presentations, and business documents - Maintain confidential files, records, and sensitive information - Assist with project coordination and follow-up on action items - Screen and prioritize emails, calls, and requests for executives - Support day-to-day administrative and operational tasks - Collaborate with internal teams to ensure smooth workflow and communication Benefits - Experience supporting C-level executives or senior leadership teams - Experience in remote or international work environments - Familiarity with project management or CRM tools is a plus - Bachelor’s degree in Business Administration, Communications, or a related field preferred Core Competencies - Professionalism and discretion - Time management and organization - Communication and interpersonal skills - Adaptability and flexibility - Accountability and reliability - Critical thinking and initiative

• Partner closely with the Corporate Secretary, General Counsel, executive leadership team, and Board of Directors on governance and board administration matters. • Lead planning and execution of Board of Directors and Committee meetings, including: - Development of annual governance calendars - Coordination of agendas and meeting materials - Preparation of resolutions, written consents, and minutes - Management of follow-up actions and governance deliverables • Administer and enhance electronic board portal technology, including Diligent or similar platforms. • Maintain corporate records, minute books, governance databases, and legal entity documentation in accordance with corporate and regulatory requirements. • Support director onboarding, continuing education, annual evaluations, and governance best practices initiatives. • Coordinate annual review and maintenance of Board and Committee charters, governance guidelines, and related policies. • Assist with governance support related to strategic transactions, financing activities, and corporate restructuring initiatives, including spin-off readiness activities. • Support preparation and coordination of SEC filings, including: - Annual Reports on Form 10-K - Quarterly Reports on Form 10-Q - Current Reports on Form 8-K - Proxy Statements - Section 16 filings (Forms 3, 4, and 5) • Coordinate EDGAR filing processes utilizing Workiva and other SEC reporting technologies. • Assist in drafting beneficial ownership tables, governance disclosures, director biographies, and related proxy statement content. • Coordinate annual Director & Officer questionnaires and governance certifications. • Manage NYSE corporate governance compliance requirements, including annual and ongoing certifications and reporting obligations. • Coordinate stock exchange notifications related to earnings releases, dividends, governance actions, and other material announcements. • Monitor governance and disclosure developments and assist in implementing evolving regulatory and compliance requirements. • Support enterprise compliance initiatives in partnership with Legal, Internal Audit, HR, Finance, and Compliance teams. • Assist in administration and tracking of corporate governance and ethics policies, insider trading compliance, and related certifications. • Assist with implementation and continuous improvement of governance controls, processes, and documentation standards. • Support internal and external audit requests related to governance and compliance matters. • Coordinate with external counsel, transfer agents, proxy solicitors, auditors, and other third-party service providers. • Contribute to special projects involving governance modernization, process optimization, compliance integration, and public company readiness initiatives.

Title: Executive Assistant to the CEO Location: Remote Job Description: Abacus Wealth Partners · Full-Time · Remote Who We Are Abacus is a progressive financial planning firm devoted to helping people expand what's possible with money. We're a 100% employee-owned, B Corp-certified RIA built on the belief that how you make money matters as much as how much you make. We work hard here and care deeply — about our clients, about each other, and about building a firm that reflects our values all the way through. We trust our people completely: flexible schedules, generous family leave, and the autonomy to do their best work from wherever they are. If that's the kind of place you've been looking for, you belong with us. The Role This is a full-time, remote Executive Assistant to the Los Angeles, CA based CEO of a 65-person, values-driven financial planning firm. The CEO leads across strategy, governance, culture, business development, and external thought leadership. Your job is to protect her time, absorb her mental load, and stay three steps ahead so nothing sneaks up on her. This is not a task-management role — it's a strategic support role for someone who thinks in arcs, projects calm under uncertainty, and finds genuine satisfaction in making someone else more effective. The person who thrives here has a quiet superpower: when they take something on, the CEO can close the tab in her brain. That's the job. Starting wage range: $85,000 – $90,000. What You'll Do - Calendar strategy — own the CEO's calendar end-to-end, thinking in weeks and quarters, not just slots. Protect deep work, build in prep time, and make sure nothing arrives as a surprise. - Travel — manage complex, multi-timezone travel booked 4–6 months in advance. Anticipate every need before it's voiced. - Inbox & communications — triage with trusted judgment, draft responses, and represent the CEO professionally with partners, board members, and external contacts. - Meeting support — prepare briefing materials, write sharp agendas, take notes, and close every loop afterward. - Presentations — design and polish slide decks with genuine aesthetic instincts. Deliver them before the CEO has had to ask. - Relationship management — coordinate gifting and recognition for staff with care and a personal touch. - Confidentiality — handle sensitive information with absolute discretion. Always. What We're Looking For - 5+ years supporting a CEO or C-suite executive in a high-trust, high-discretion environment - A track record with an executive who moves fast, holds high standards, and expects things to be figured out — not walked through - Exceptional written communication and the ability to represent someone else's voice well - High EQ and interpersonal range: warm with staff, polished with board members - Calm under pressure, proactive by default, and genuinely oriented around making others more effective - Comfort with G-Suite, project management tools, and a disposition toward figuring out new software quickly - Deep satisfaction in the machine running smoothly — and no need to be the most visible person in the room Why This Role Abacus is growing, building, and deepening its public presence. The CEO is an active thought leader leading a nationally recognized, values-driven firm. This role is close to all of it. If you've been waiting for a principal worth supporting — someone who will trust you completely and let you own your domain — this is that role.

Role Description We are seeking a Finance-Enabled Executive Assistant and Strategic Operations Partner to support a fast moving executive operating within the AI, fintech, Web3 and emerging technology space. This role is ideal for a highly organized and proactive professional who thrives in autonomous environments and can seamlessly bridge executive support, financial coordination and operational execution. The ideal candidate is tech savvy, detail oriented and capable of managing both strategic priorities and day to day operations with precision and discretion. This individual will play a key role in supporting executive leadership through: - Financial oversight support - Operational coordination - Workflow optimization - AI enabled productivity systems Key Responsibilities: - Serve as a trusted Executive Assistant and operational partner supporting leadership across finance, business operations and strategic initiatives. - Manage complex executive calendars, investor meetings, confidential communications and cross functional coordination in a fast paced remote environment. - Support finance related operations including expense tracking, reporting coordination, budgeting support, invoice monitoring and operational documentation. - Coordinate with AI, fintech, Web3 and crypto related stakeholders while maintaining organized communication workflows across Slack, Telegram and digital collaboration platforms. - Assist in operational planning, process optimization and executive decision support through research, reporting and workflow management. - Utilize AI powered tools such as Claude AI, Cursor and ChatGPT to streamline administrative processes, automate repetitive workflows and improve productivity. - Develop structured prompts, operational templates and AI assisted systems to support business efficiency and executive execution. - Maintain high accuracy in documentation, financial records, meeting summaries and internal operational tracking systems. - Conduct market and industry research related to AI technologies, prediction markets, trading environments and emerging digital ecosystems. - Support leadership with strategic follow through, prioritization and day to day business operations while exercising a high level of discretion and accountability. - Identify opportunities to improve operational efficiency through automation, AI integration and workflow enhancement initiatives. - Adapt quickly within evolving startup environments while independently managing multiple priorities and executive needs. Qualifications - Proven experience supporting executives, founders or leadership teams in an Executive Assistant, Chief of Staff, Executive Operations or finance support capacity. - Strong background in executive coordination, operational support and finance related administration within fast paced remote environments. - Experience in bookkeeping, accounting support, financial administration or related finance operations including expense tracking, invoice management, reconciliations, budgeting support and financial reporting coordination. - Familiarity with accounting systems, financial documentation, operational reporting and finance workflow management. - Proficiency with AI powered productivity tools including Claude AI, ChatGPT, Cursor and workflow automation platforms. - Strong understanding of AI assisted workflows, operational automation and process optimization strategies. - Experience creating structured prompts, AI templates and documentation to improve operational efficiency and executive productivity. - Familiarity with fintech, AI, Web3, crypto, trading platforms or emerging technology ecosystems is highly preferred. - Comfortable coordinating with global stakeholders, investors, vendors and cross functional teams across multiple communication channels. - Advanced organizational skills with the ability to manage calendars, meetings, reporting trackers, confidential information and competing priorities simultaneously. - Strong written and verbal communication skills with high attention to detail and follow through. - Experience using Slack, Telegram, Google Workspace, Notion, QuickBooks, Xero or other modern collaboration and accounting platforms is preferred. - Ability to operate independently with minimal supervision while maintaining professionalism, discretion and accountability. - Strong analytical, operational and problem solving mindset with the ability to proactively identify workflow improvements and automation opportunities. - Comfortable working in a startup environment that requires adaptability, urgency and flexibility across different international time zones and evolving business schedules. Preferred Traits - Highly organized and detail oriented with strong executive and finance support capabilities. - Proactive self starter who can operate independently and anticipate executive and operational needs. - Strong adaptability with the ability to thrive in fast paced startup and evolving business environments. - Tech savvy and naturally curious about AI tools, automation systems and emerging technologies. - Resourceful problem solver with strong operational thinking and process improvement mindset. - Professional and effective communicator capable of managing confidential and high priority interactions. - Comfortable balancing executive support, financial coordination and operational responsibilities simultaneously. - Growth oriented with enthusiasm for continuous learning, AI innovation and workflow experimentation. - Dependable and accountable with a high level of discretion, ownership and follow through. Contractor Information You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business. The benefit of this structure means, all of our clients sign contracts directly with The People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group takes care of the client service side of the function.