Multi-energy company. We produce and market oil and biofuels, natural gas and green gases, renewables and electricity.
Project & Operations Coordinator
Location
France
Posted
8 days ago
Salary
$65K - $75K / year
Seniority
Mid Level
Job Description
Project & Operations Coordinator
TotalEnergies
• Coordinate internal and external meetings (project partners, consultants, contractors, funders, and other external stakeholders), including scheduling, agendas, notes, action items, and follow-up communication. • Track project timelines, deliverables, reporting deadlines, outreach objectives, and recurring priorities to support timely execution across initiatives. • Support development, maintenance, and distribution of progress reports, meeting materials, and other internal and external resources. • Support development and coordination of outreach campaigns, presentations, and communications materials. • Maintain organizational calendars, planning systems, submission tracking, and supporting documentation for grants and projects. • Support special projects and cross-functional initiatives as organizational priorities evolve. • Manage support email requests and day-to-day operational coordination across the organization. • Support contract execution workflows, including review, signatures, and administrative follow-through. • Coordinate staff travel expense processing, reimbursements, and receipt management. • Track organizational subscriptions, software tools, shared accounts, password systems, two-factor authentication processes, and recurring operational expenses. • Support board and leadership administration, including preparation of materials, scheduling, and coordination of logistics. • Identify and help resolve administrative and operational process gaps to support organizational continuity and efficiency. • Maintain project, contract, outreach, and operational tracking systems, spreadsheets, records, and reporting tools. • Organize and maintain shared Google Drive systems, templates, files, and operational resources. • Develop, document, and maintain internal operational policies, procedures, and workflow standards. • Recommend and implement workflow and process improvements to strengthen organizational efficiency, consistency, and collaboration.
Job Requirements
- 2–4 years of experience in operations coordination, administrative support, project coordination, project management, or communications.
- Strong technical proficiency with Google Workspace, spreadsheets, Slack, Zoom, and related collaboration tools.
- Exceptional organizational skills and attention to detail.
- Demonstrated honesty and integrity.
- Proactive and clear written communication skills.
- Self-starter with strong follow-through and problem-solving ability.
Benefits
- Competitive health benefits
- Paid holidays
- Paid vacation and sick leave
- 401k with up to 5% employer match contribution
- Flexible schedule and remote work arrangements
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