TotalEnergies

• Coordinate internal and external meetings (project partners, consultants, contractors, funders, and other external stakeholders), including scheduling, agendas, notes, action items, and follow-up communication. • Track project timelines, deliverables, reporting deadlines, outreach objectives, and recurring priorities to support timely execution across initiatives. • Support development, maintenance, and distribution of progress reports, meeting materials, and other internal and external resources. • Support development and coordination of outreach campaigns, presentations, and communications materials. • Maintain organizational calendars, planning systems, submission tracking, and supporting documentation for grants and projects. • Support special projects and cross-functional initiatives as organizational priorities evolve. • Manage support email requests and day-to-day operational coordination across the organization. • Support contract execution workflows, including review, signatures, and administrative follow-through. • Coordinate staff travel expense processing, reimbursements, and receipt management. • Track organizational subscriptions, software tools, shared accounts, password systems, two-factor authentication processes, and recurring operational expenses. • Support board and leadership administration, including preparation of materials, scheduling, and coordination of logistics. • Identify and help resolve administrative and operational process gaps to support organizational continuity and efficiency. • Maintain project, contract, outreach, and operational tracking systems, spreadsheets, records, and reporting tools. • Organize and maintain shared Google Drive systems, templates, files, and operational resources. • Develop, document, and maintain internal operational policies, procedures, and workflow standards. • Recommend and implement workflow and process improvements to strengthen organizational efficiency, consistency, and collaboration.

• Own and evolve TransLash Media’s digital and social strategy, aligning with organizational goals around reach, engagement, subscriptions, and brand awareness • Develop a clear, cohesive editorial and content framework across platforms • Identify emerging platforms, trends, and partnerships to keep TransLash at the forefront of digital media • Lead digital strategy for major campaigns, launches, and new media products • Build relationships with values-aligned platforms and strategic partners • Lead, coach, and develop a team of 2–4 digital and social staff • Foster a collaborative, inclusive, and high-performing team culture • Create clarity around priorities, ownership, and execution • Manage a network of contractors, including influencers, designers, and multimedia creatives • Provide proactive insights, flag risks early, and streamline executive involvement • Collaborate closely with Podcast, Film, News & Narrative, and Zine teams to align messaging and amplify impact • Establish benchmarks and lead reporting across all digital and social channels • Translate performance data into actionable insights and recommendations • Oversee workflows, production timelines, and quality standards • Manage agency and vendor relationships in partnership with the COO

• Manage calendars, scheduling, and meeting coordination • Organize inboxes and communications workflows • Create, maintain, and improve file systems and documentation • Support internal processes to improve efficiency and clarity • Track expenses, process invoices, and support reconciliations • Maintain financial records, service contracts, and documentation • Coordinate with external vendors (e.g., contractors, bookkeepers, accountants) • Manage complex calendars and priorities for senior leaders • Draft communications, presentations, and board materials • Serve as a liaison between leadership, board members, clients, and/or stakeholders • Support client and/or donor relationship management • Schedule and post social media content • Draft newsletters or blog content • Update website content (basic CMS edits) • Maintain and update CRM systems (e.g., Salesforce) • Process donations and generate reports • Draft donor communications and prepare outreach materials • Track grant deadlines and reporting timelines • Prepare and organize grant materials and documentation • Track program data, timelines, and deliverables • Support participant or volunteer coordination • Prepare reports and routine communications

• Lead and manage the podcast department, directly supervising Senior Producers • Oversee project intake, assessing feasibility, scope, and alignment with organizational priorities • Formalize and refine scalable systems that support structured intake, workflow clarity, and production efficiency • Partner with executive leadership to align podcast strategy with broader organizational goals • Review scripts and key editorial materials to ensure factual accuracy and adherence to editorial standards • Ensure all projects are delivered on time and in alignment with approved scope • Guide scheduling, resource allocation, and budgeting in partnership with Operations and Senior Producers • Continually refine workflows across development, production, editorial review, & delivery • Delegate responsibilities appropriately and provide ongoing coaching, feedback, and performance evaluation for Senior Producers • Manage relationships with external partners, platforms, and collaborators • Collaborate with internal departments to ensure effective cross-functional coordination.

• Oversee execution of the overall editorial and creative direction for the Anti-Trans Hate Machine podcast programming • Define episode scope, thematic focus, and structural constraints (e.g., outlines, interview frameworks, narrative arc) • Review and approve outlines, drafts, and scripts to ensure investigative depth, narrative clarity, factual integrity, and alignment with the show’s mission • Guide Producer(s) in shaping strong editorial concepts and execution. • Manage and mentor Producer(s), providing structured feedback, growth planning, and daily operational leadership • Provide clear direction, feedback, and performance oversight • Allocate workload and ensure team capacity aligns with production demands • Foster a culture of accountability, collaboration, and editorial excellence. • Oversee the complete production lifecycle from recording through publication • Manage production timelines, budgets, and cross-functional coordination • Supervise editing processes and approve final audio before release • Ensure required permissions, releases, and compliance standards are met • Oversee metadata creation, distribution readiness, and platform publishing • Anticipate and manage investigative pivots, including schedule shifts, rewrites, or additional reporting as new information emerges. • Lead guest sourcing strategy aligned with editorial priorities • Oversee guest outreach, scheduling, and onboarding processes • Maintain strong external relationships with interviewees and partners • Ensure smooth post-publication follow-up and engagement.

• Manage filing, deliverable tracking, reporting, and close-out for state/federal grants and contracts • Populate and maintain key contract deliverables tracking spreadsheets. • Coordinate contract execution workflow and routing to bookkeeping partners. • Support Grants.gov and SAM.gov updates and annual registrations. • Lead nonprofit compliance requirements and provide contract status updates to the board. • Coordinate invoice approvals and lead nonprofit contract budget tracking. • Assist with expense processing and manage bookkeeping partners. • Manage administrative inboxes and workflows. • Lead audit coordination and maintain documentation related to nonprofit reserve policy.

• Co-develop and execute Outdoor Afro’s overall marketing strategy • Translate marketing strategy into weekly, monthly, and seasonal campaigns that can achieve our goals • Own and manage all marketing initiatives across website, social media (content and ads), email, and paid media • Manage relationships with SEM, public relations agency, web development, and creative contractors • Ensure consistent brand voice and messaging across all platforms, amplifying Outdoor Afro’s mission and impact • Design and produce video content to help Outdoor Afro stay visible on social media (IG, TikTok, YouTube, Spill, FB) • Review engagement stats and trends daily to ensure content is winning in social media algorithms and converting with audiences • Partner with and leverage content from our corp of Volunteer Leaders and Brand Ambassadors who produce photo and video content to promote outdoor activities and trips, repurposing and re-mixing the content to maximize engagement • Develop and execute strategies to grow Outdoor Afro’s social media followers and engagement (shares, comments, purchases, referrals, app downloads) , leveraging platform algorithms, trends, and analytics • Collaborate with the development team and Communications Manager to design and implement campaigns that convert social media followers and email subscribers into advertisers and donors

• ISN is responsible for creating competitive applications and managing their processes from application to final report. • Manage and maintain the ISN’s daily, monthly, quarterly and annual grants making processes to ensure proper authorization, funding and timely payment of grants. • Work closely with ISN Program Manager in the management and disbursement of subgrantee program. • Ensure compliance with relevant tax laws governing the ISNs grants and source of funding. • Remain up to date on ISN and nonprofit best practices, grant-making guidelines and regulations.