Rep Data is dedicated to providing high-quality data collection solutions for primary quantitative research studies, supplying clients with clean, relevant, and
Payroll & Benefits Specialist
Location
United States
Posted
12 days ago
Salary
0
Seniority
Senior
Job Description
Payroll & Benefits Specialist
Rep Data
- Global Payroll Coordination - Own end-to-end coordination of global payroll across: - US & Canada (semi-monthly) - South Africa, Austria, UK (monthly) - Contractors and EOR populations - Partner with Finance on payroll inputs (e.g., commissions, bonuses) - Manage payroll vendors (Rippling + local providers) to ensure accuracy and timeliness - Maintain payroll records, audit trails, and reporting - Serve as the primary point of contact for payroll-related questions - Compliance & Tax Management - Manage state and local registrations, tax setup, and ongoing compliance - Partner with vendors and agencies to resolve tax notices and discrepancies - Ensure compliance across jurisdictions as we expand into new regions - Benefits & 401(k) Administration - Own day-to-day administration of US benefits (medical, dental, vision) - Manage 401(k) administration, audits, and employee support - Support global benefits coordination where applicable - Serve as liaison between employees and benefits providers - Contractor & EOR Oversight - Track contractor payments and ensure proper classification - Coordinate with EOR partners to ensure accurate payroll and compliance - Process & Systems - Build and maintain: - Payroll calendars - Documentation and SOPs - Process improvements across systems (Rippling and others) - Support audits, reporting, and system enhancements as needed
Job Requirements
- 4-7 years of in-house payroll and benefits management experience, demonstrating exceptional organizational skills and a strong ability to manage sensitive and confidential information with precision, accuracy, and full compliance with applicable regulations.
- Strong multi-state US payroll experience required; global exposure preferred
- Experience in ADP, UKG, Ceridian, Paylocity OR similar HRIS and payroll software. We use Rippling as our HRIS, so if you have that experience - that is the cherry on top!
- Experience managing employee benefits programs (health insurance, 401k, etc.) and knowledge of benefits compliance regulations.
- High attention to detail with an emphasis on accuracy and compliance in payroll and benefits administration.
- Strong written and verbal communication skills, with the ability to interact effectively with employees and management.
- Proven ability to handle sensitive and confidential information with integrity.
- Strong understanding of payroll and benefits regulations and compliance, including tax laws, employee benefits programs, and deductions.
- Ability to manage multiple priorities, balancing payroll, benefits administration, and other HR functions in a dynamic environment.
- Excellent organizational and time-management skills with the ability to meet deadlines consistently.
Benefits
- Competitive base salary, plus opportunity for an annual bonus based on company and individual performance
- Employer subsidized medical, dental, and vision coverage + EAP and other supplemental benefits
- Self-managed paid time off and paid holidays
- 401K plan and matching program
- Work from home with reimbursements for work-related expenses
- Company-provided computer
- Paid volunteer program
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