Title: Executive Assistant Job Description: Salary $32.05 - $38.45 Hourly Location FC 1501 Blue Spruce, CO Job Type Regular Job Number 202600207 Department Human Services Full/Part Time Full Time Overview At the Larimer County Department of Human Services, we strive to be responsive and provide timely resources in partnership with our community so that individuals and families are healthy, supported, and safe. We are seeking a highly motivated, innovative, and enthusiastic staff member to join our Operations and Organizational Development Division as an Executive Assistant. The Administrative Coordinator performs executive administrative functions and manages division administrative support processes and projects. This is a hybrid position that requires at least one day per week in the office. You must have adequate internet access and a dedicated remote workspace. Larimer County provides an annual remote work stipend to help with equipment and office supply needs. Three professional references with valid contact information are required to be submitted as part of this application. Responsibilities What you'll be doing: - Establishing and maintaining office management systems, processes, forms, and standard operating procedures; monitoring administrative support functions to ensure alignment with department policies and expectations. - Providing confidential, high-level administrative support to the Division Manager and Division Administrative Team. - Coordinating meeting and travel arrangements, including working with agents, planners, and facilities to ensure accurate and seamless logistics. - Drafting and researching original correspondence related to policies, procedures, departmental positions, and other administrative matters on behalf of division leadership. - Conducting research on administrative issues independently or as part of project teams; develop recommendations, present options, and assist with implementation. - Serving as scribe for internal and external meetings, capturing accurate notes and action items. - Coordinating and scheduling meetings and events, including reservations and location logistics. - Serving as the Division representative for onboarding and offboarding Operations staff. - Utilizing advanced scheduling, documentation, visualization, and AI-enabled tools such as Google Gemini and NotebookLM to improve workflows and reduce administrative barriers. - Performing other duties as assigned. To view the full job description, visit - https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Administrative_Coordinator What we're looking for: - Knowledge of advanced features within Google Workspace, including Drive, Docs, Sheets, Slides, and Forms, and the ability to integrate these tools into daily operations. - Familiarity with emerging generative AI tools such as Google Gemini, NotebookLM, and Zoom AI Companion, including practical applications in an administrative environment such as drafting correspondence, summarizing reports, and supporting project planning. - Knowledge of basic project management principles, including tracking milestones, managing deadlines, and coordinating resources. - Skill in using Google-based tools to support project coordination, organization, workflow improvement, and operational efficiency. Qualifications All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process. - Five (5) years of experience in a directly related field or in the performance of similar duties and responsibilities required. Benefits Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions: • Medical, Dental, and Vision benefits • FSA or HSA (depending on the medical plan) • Short- and Long-Term Disability • Employee Assistance Program • Basic Life/AD&D Insurance • Accident and Critical Illness Insurance • Retirement Plan 401(a) with employer match • 457(b) Deferred Compensation • Generous paid time off, including vacation, sick leave, and holidays Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.gov/hr/benefits Supplemental Information Position will be located at one of the following three locations: 1501 Blue Spruce Drive, Fort Collins, CO 2555 Midpoint Drive, Fort Collins, CO 200 Peridot Avenue, Loveland, CO An offer of employment is contingent upon the successful completion of required pre-employment checks or testing. Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.

Title: Executive Assistant to Founder Customer Service & Support Permanent Job Description: Senior Executive Assistant - Private Investment Firm Location: Uptown Dallas, TX Work Model: 1 Day WFH - Fridays, M-Thur in office Evening and weekend duties Salary Range: $110,000 - $130,000 base + discretionary bonus Position Overview A highly regarded, privately held investment firm is seeking a Senior Executive Assistant to provide high‑level support to C‑suite leadership. This role requires exceptional judgment, discretion, and the ability to operate confidently in fast‑paced, high‑expectation environments supporting senior executives and external stakeholders. The ideal candidate brings deep experience supporting executive leadership within financial services or investment‑driven environments and has successfully partnered with senior leaders at globally recognized institutions. Key Responsibilities - Provide direct administrative support to C‑suite executives and senior leadership - Manage complex calendars across multiple time zones, priorities, and stakeholders - Coordinate domestic and international travel arrangements - Prepare and process expense reports accurately and on time - Act as a trusted point of contact for senior executives, board members, investors, and external partners - Support executive meetings, including preparation of materials, agendas, and follow‑up - Assist with governance‑related administrative functions and confidential documentation - Support office operations and executive logistics in a professional environment - Maintain strict confidentiality and exercise sound judgment at all times Required Qualifications - 10+ years of Executive Assistant experience supporting senior leadership - Demonstrated experience supporting C‑suite executives (CEO, CFO, CIO, Founders, or equivalent) - Prior experience working within or alongside a major investment banking institution (e.g., Goldman Sachs or comparable global financial institution strongly preferred) - Background in financial services, private equity, investment management, or professional services - Bachelor's degree required - Exceptional organizational skills, attention to detail, and time‑management ability - Strong written and verbal communication skills - High level of professionalism, discretion, and executive presence Additional Attributes - Comfortable working in fast‑paced, deadline‑driven environments - Proactive, solution‑oriented mindset - Strong stakeholder management skills with senior internal and external partners Compensation & Benefits - Competitive base salary with eligibility for an annual discretionary bonus - Full‑time, exempt position - Eligibility to participate in company‑sponsored benefit plans, subject to plan terms and eligibility requirements - Health, vision, dental, PTO, 401k Pay Details: $110.00 to $130,000.00 per year Search managed by: Charles Hayden Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: - The California Fair Chance Act - Los Angeles City Fair Chance Ordinance - Los Angeles County Fair Chance Ordinance for Employers - San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Title: Office Manager/Executive Assistant - Innovation & Partnerships Office Location: Livermore United States Job Description: Reference #: REF8316X Job Code: A01.1 Business Operations Spec 1 / A01.2 Business Operations Spec 2 Organization: Office of the Director Position Type: Career Indefinite Security Clearance: Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation) Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana) Medical Exam: Not applicable Join us and make YOUR mark on the World! Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact. Job Description We're looking for an Office Manager/Executive Assistant to provide a broad range of administrative, executive support, and business operation services for Innovation & Partnerships Office (IPO) leadership and staff. Under limited direction, you will perform diverse and complex assignments requiring initiative, independent judgment, discretion, and follow-through in a fast-paced environment with frequent interruptions and competing priorities. You will serve as a key point of contact for the office and coordinate activities involving internal and external stakeholders in support of partnership, agreement, and intellectual property functions. This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization. This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level. You will - Coordinate office business and administrative processes, interpret and apply established procedures, and identify and resolve routine to moderately complex administrative issues. - Manage and coordinate complex calendars and commitments for the IPO Director, independently determining priorities, resolving scheduling conflicts, and ensuring alignment with office and organizational needs. - Serve as a primary administrative point of contact for the office, assessing and responding to inquiries, determining appropriate actions, gathering and disseminating information, and ensuring timely follow-up and resolution of administrative matters. - Identify opportunities to improve administrative processes, tools, and workflows to enhance office efficiency and effectiveness. - Initiate, format, proofread, edit, and finalize a variety of documents and communications, including correspondence, memoranda, itineraries, agendas, reports, presentations, forms, and other business materials that may be sensitive or time-critical. - Coordinate domestic and international travel arrangements and itineraries; prepare and process related expense, reimbursement, payment, membership, and clearance transfer requests. - Organize and execute internal meetings, external visits, workshops, and special events, including scheduling, attendee coordination, agenda preparation, room arrangements, badging, tours, hospitality, information distribution, and day-of logistics. - Track, prioritize, and coordinate a variety of office actions and requests, ensuring accuracy, timeliness, and compliance with applicable policies and procedures. - Review and maintain office records, files, and shared administrative resources to ensure consistency and compliance with Laboratory requirements and established business practices. - Provide backup coverage and cross-team support to other Deputy Director for Science and Technology (DDST) administrative personnel as needed. - Perform other duties as assigned. Additional job responsibilities, at the A01.2 level - Independently perform a full range of advanced and complex executive support assignments with minimal direction. - Coordinate high-visibility meetings, visits, and events involving senior leaders, external partners, and multi-organization participants. - Anticipate administrative needs, identifying issues in advance, and independently recommend and implement solutions. - Lead administrative projects, office process improvements, or special assignments. - Serve as a resource or mentor to other administrative staff. Qualifications - Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship. - Experience coordinating work activities and multi-faceted internal processes in a business, operational, scientific, or technical environment involving internal and external stakeholders. - Experience supporting and representing a manager. Experience representing an office or organization to diverse internal and external contacts. - Experience managing calendars, meetings, travel, and office logistics while balancing multiple priorities. - Experience preparing, editing, and finalizing business correspondence, reports, presentations, or related documentation. - Demonstrated organizational skills, attention to detail, flexibility, and ability to independently follow through on assignments. - Demonstrated effective verbal, written, and interpersonal communication skills. - Demonstrated judgment, tact, discretion, and ability to handle sensitive matters appropriately. - Demonstrated problem-solving skills and ability to anticipate, identify, and resolve administrative issues. - Advanced proficiency with Microsoft Office applications and experience using collaboration tools such as Microsoft Teams, Webex, OneDrive, and SharePoint. Additional qualifications at the A01.2 level - Advanced experience providing administrative and executive support in a business, operational, scientific, or technical environment. - Advanced experience coordinating multiple work activities and multi-faceted administrative processes with minimal direction. - Advanced experience supporting managers or office leadership with complex calendars, high-visibility meetings, travel, and sensitive or time-critical matters. - Experience leading administrative projects, process improvements, or special office initiatives. - Demonstrated ability to research, interpret, and apply organizational policies and procedures to administrative activities. - Expert proficiency with Microsoft Office applications and strong working knowledge of collaboration and business systems used to support office operations. Qualifications We Desire - Familiarity with LLNL policies, procedures, administrative practices, and business systems. - Knowledge of LLNL business applications and processes such as LEAP, TIME, EAM, LTRAIN, ePay, and Concur. - Experience supporting an organization involved in external partnerships, agreements, technology transfer, intellectual property, or related business activities. - Experience coordinating visits, events, or meetings involving outside organizations or senior stakeholders. - Associate degree in a related field. Pay Range $82,140 - $100,608 Annually for the A01.1 level $94,560 - $115,728 Annually for the A01.2 level This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. Additional Information #LI-Hybrid Position Information This is a Career Indefinite position, open to Lab employees and external candidates. Why Lawrence Livermore National Laboratory? - Included in 2026 Best Places to Work by Glassdoor! - Flexible Benefits Package - 401(k) - Relocation Assistance - Education Reimbursement Program - Flexible schedules (*depending on project needs) Security Clearance This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. Pre-Employment Drug Test External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor. Wireless and Medical Devices Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices. If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings. How to identify fake job advertisements Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond. Equal Employment Opportunity We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws. Reasonable Accommodation Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. California Privacy Notice The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

Role Description Maintains scheduling for specialized procedures for an assigned department. Coordinates services with physicians' offices, and other related departments, verifying room and equipment availability if necessary. Gains confidence and cooperation from the patient, their family/support group, and other healthcare providers through competent job performance and effective communication. Adheres to all local/state/federal regulations, codes, policies and procedures to ensure privacy and safety while delivering optimal patient care. May also be responsible for performing specific tasks and/or orient other staff to the department. Qualifications - HS Diploma or General Education Diploma (GED) - 1 year of recent relevant experience Requirements - Knowledge of medical terminology including a variety of diagnostic tests, surgeries, consultations and procedures - Ability to interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form - Possess written and verbal communications skills to communicate with fellow team members, supervisors, patients, and other hospital personnel - Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines - General knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook) - Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions - Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options - Ensure the privacy of each patient’s protected health information (PHI) - Build collaborative relationships with peers and other staff members to achieve departmental and corporate objectives Benefits - Comprehensive benefits package Company Description Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans. Pay Range is $26.94 to $35.02 / hour. The compensation range may vary based on the geographic location where the position is filled. Total compensation considers multiple factors, including, but not limited to a candidate’s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health’s comprehensive total rewards program.