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Project Coordinator
Location
Portugal
Posted
19 days ago
Salary
0
Seniority
Junior
Job Description
Project Coordinator
Alphanumeric Systems
• Work closely with the Project Manager to develop detailed project plans, timelines, and deliverables. • Serve as a backup for compliance processes (e.g., Vetting & Debarment/TOV). • Maintain spreadsheets for recruitment, travel, fees, and payment reporting. • Track milestones and deliverables to ensure timely completion. • Use project management tools (Smartsheet, HubSpot, Microsoft Office, AI-based programs) to monitor progress. • Prioritize tasks across multiple therapeutic areas. • Prepare and collect necessary documentation (COI, W-9, ACH forms, contracts). • Share regular project status updates and reports with stakeholders. • Keep organized, audit-ready documentation for all project activities. • Support quarterly and annual closeout processes. • Identify potential risks and collaborate on mitigation strategies. • Communicate scope changes and their impact to relevant parties. • Assist with payment processing and uploads as needed. • Provide general administrative support to project teams.
Job Requirements
- Experience with project management tools (Smartsheet, HubSpot, Microsoft Office, AI-based programs).
- Pharma/Life Sciences experience is desirable but not mandatory.
- Bachelor’s degree.
- 1-3 years of relevant work experience.
- Basic familiarity with project management concepts (scope, risk, timelines, budgets).
Benefits
- Flexibility: Extended hours may be required during critical project phases or tight deadlines.
- Standard Hours (Remote): Monday to Friday, 8:00 AM – 5:00 PM (US East Coast time) (includes a one-hour lunch break).
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