Shared Experiences. Inspired People.
Procurement Associate
Location
United States
Posted
13 days ago
Salary
0
Seniority
Mid Level
Job Description
Procurement Associate
Access
• Own the new vendor vetting workflow process from beginning to end, including accurate Salesforce data entry • Ensure all vendor documentation is current, complete, and compliant with company standards • Update and maintain vendor files in Salesforce to ensure ongoing compliance and data integrity • Support cross-functional teams with vendor vetting and procurement processes, including vendor communication and document collection • Work closely with territories to gather required documentation and pertinent information for new vendors • Serve as a primary point of contact for territories and vendors regarding vetting and compliance processes • Assist the Procurement Team with vendor contracting activities • Contribute to the efficiency and effectiveness of procurement workflows and onboarding processes
Job Requirements
- Foundational understanding of event planning, hospitality, or related fields through coursework, internship, or entry-level experience.
- Strong organizational skills and time management skills.
- Proficiency in Microsoft Office tools.
- A proactive, solution-oriented mindset with the ability to learn quickly and adapt to changing priorities.
- Excellent communication and customer service skills with a collaborative spirit.
- Flexibility to thrive in a dynamic, fast-paced environment while maintaining accuracy and professionalism
Benefits
- Certified as a Great Place to Work – 3 years in a row and counting!
- 50+ years in the industry!
- Women-owned and women-led
- Fun, creative, and supportive culture
- Focus on recognition and employee value – including annual and quarterly awards
- Paid day off to serve your local community
- Annual all-company retreat to connect, learn, and have fun together
- Annual qualifier-based incentive trip for top performers (certain departments eligible)
- Regional team outings
- Monthly companywide meetings to connect, learn, and celebrate wins
- Highly competitive total compensation, including strong base salary and quarterly bonuses
- Very strong performance-based quarterly commission plans
- 401k with company match (eligible after 1 year – up to 4% of salary matched, vested immediately
- Monthly cell phone stipend
- Work from home opportunities and flexibility (including full home office setup)
- Flexible schedule opportunities
- Generous PTO
- Sick days
- 9 full holidays
- 5 half days off prior to holidays to unplug early
- 2 floating holidays off to be used on holidays of your choice
- ½ day Fridays in July & August (based on achievement of goals)
- Extensive menu of health plans to choose from
- Paid parental leave
- Pet insurance program
- Employee Assistance Plan (EAP)
- Mentorship program
- “Masterclasses” in industry/department-specific topics
- State-of-the-art technology platforms and tools – including training
- Annual and monthly meeting content that focuses on professional development
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• Developing and managing strategic sourcing and vendor relationship partner strategies for assigned vendors • Managing the selection, acquisition and monitoring of contractual agreements for Business Operations • Working closely with Business Operations Partners to understand their needs • Serving as the central point of contact for purchases, deliveries and challenges related to products and services • Articulating and negotiating service level agreements • Driving partnerships with vendors to optimize service delivery and operational efficiency
Role Description The Strategic Sourcing Buyer supports company initiatives by managing relationships with Verus’ partners. This position is responsible for executing overall Supply Chain strategy. Essential Duties and Responsibilities - Identify capable and reliable sources for all outsourced commodities and processes. - Manage supplier Request for Proposals (RFPs), identifying potential sources and negotiating best possible commercial terms on behalf of the company. - Negotiate and execute Long Term Agreements, Fixed Price Agreements, Non-Disclosure Agreements, etc. to mitigate company exposure and risk. - Supplier Management – Conduct supplier surveys and commercial audits to identify potential risks to Verus or our customers. Lead Supplier recovery efforts as needed, working with Supplier leadership directly to alleviate any commercial concerns. - Other duties, as assigned by supervision or management. Qualifications - B.A. or B.S. in Business Administration or equivalent work-related experience. - 3-5 Years experience in Supply Chain. - Microsoft Office proficiency. - Negotiation experience. - Understanding of Terms and Conditions. Requirements - Ownership – Taking full responsibility for tasks and processes. - Initiative – Willingness to take on responsibilities and challenges independently. - Communication – Clear and concise expression of ideas, thoughts, and obstacles. - Dependability – Being reliable, responsible, and accurate in all work performed. - Independence – Developing one’s own ways of doing things, guiding oneself and making good decisions with little supervision. - Teamwork – Working with all job functions to support company and department goals. - Critical Thinking – Thinking “outside the box” to solve problems, identifying strengths and weaknesses of alternative solutions. - Coordination – Adjusting actions accordingly in relation to department and company needs. - Process Improvement – Always be thinking of how a process can be improved.
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China Sourcing Lead
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• Activate your existing manufacturer network to shortlist and qualify partners for our SDK hardware needs within the first 60 days. • Lead negotiations end-to-end — pricing, MOQ, payment terms, IP protection, exclusivity clauses — with full deal autonomy up to defined thresholds. Negotiation outcome is the primary measure of this role. • Analyze supplier proposals at depth: commercial terms, technical specifications, BOM cost structures, capability gaps. Use AI tools (Claude, ChatGPT, or equivalent) to accelerate spec comparison, identify red flags in offers, and benchmark across multiple bids. • Drive supplier due diligence: capability audits, factory visits, sample qualification, compliance checks. • Build and operate Infatica's China supplier intelligence system — a structured tracker of meetings, commercial offers, technical specs, supplier scorecards, and market statistics. Each interaction must produce structured data, not just notes. • Synthesize market statistics from your own activity: pricing trends, capacity signals, lead-time benchmarks, supplier reliability cores. Deliver quarterly intelligence briefings to HQ leadership. • Be the single point of contact between Infatica HQ and all Chinese partners — translating, escalating, and unblocking across time zones. • Monitor production quality and delivery; intervene early before issues become escalations. • Maintain a documented, transferable supplier database — relationships, terms, performance — so institutional knowledge stays with the company.



