Executive Assistant Airmont, NY Full Time Mid Level Role Summary Our client is looking for a highly organized, execution-driven Executive Assistant to act as the right hand to senior leadership. This is not a traditional EA role. You will be responsible for ensuring that priorities move forward, follow-ups are completed, reporting is accurate, and nothing falls through the cracks across operations, sales, and partner relationships. If your strength is scheduling meetings and waiting for direction, this role is not for you. If you naturally take ownership, chase outcomes, and bring structure to chaos, you will thrive here. Location: Airmont, NY Reports To: CEO Employment Type: Full-Time Schedule: Onsite/Hybrid Salary Range: $75,000 - $85,000 USD/Annually Core Responsibilities - Own and track all follow-ups from meetings until completion - Proactively follow up with internal teams, brokers, and partners for updates - Ensure nothing gets “stuck” or forgotten - Maintain and update recurring reports (commissions, pipeline, activity tracking) - Identify discrepancies and flag issues proactively - Ensure leadership always has accurate, up-to-date data - Prepare agendas, materials, and context for key meetings - Capture action items and ensure accountability post-meeting - Coordinate across internal and external stakeholders - Support onboarding of new partners - Track applications, submissions, and progress - Assist in maintaining strong communication flow across relationships - Help streamline processes and reduce inefficiencies - Assist with internal alignment (sales, ops, leadership) - Step in wherever execution gaps exist Qualifications - Follow-through with a proven ability to drive tasks and projects through to completion - Strong sense of ownership and accountability across all areas of responsibility - Exceptional attention to detail, ensuring high standards of accuracy and quality - Highly organized and structured thinker, able to bring clarity to complex situations - Tech-savvy with experience leveraging AI and automation tools to improve efficiency, streamline workflows, and enhance operational processes - Proficiency in platforms and systems including AI tools, Constant Contact, Asana, Microsoft Office Suite, and industry-specific software such as SmartOffice - Experience supporting marketing campaigns, promotional initiatives, and live or virtual events through content coordination, logistics, audience engagement, and execution - Strong organizational, communication, and project coordination skills, with the ability to manage multiple priorities, support timelines, and keep initiatives moving efficiently in fast-paced environments Experience: - 2–5+ years in operations, EA, or coordination role with ownership - Experience managing tasks, reporting, or workflows - Strong with tools (Excel/Sheets, CRM, task managers) Compensation The published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today’s market. The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance.

• Anticipate the Exec’s needs and act proactively to address them, including preparing meeting materials, briefing documents, and agenda items in advance. • Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making. • Ensure agendas and necessary documents / materials are provided 24 hours prior to a scheduled meeting 100% of the time • Proactively manage the Execs calendar, including scheduling, prioritizing appointments, and coordinating all internal and external meetings. • Attend meetings as needed, with a focus on driving organizational efficiency • Manage travel logistics to include, flights, hotel, car rental, reimbursements, etc. • Work closely with administrative staff and Chief of Staff to continually streamline and simplify meetings and team workflow across May • Supporting multiple Senior Executive staff • Answers general calls and emails for the main office and greets visitors. • Ensure the Executive team is kept up to date on relevant news and information by sending announcements, newsletters, etc. • Provide support for across teams such as marketing, sales, people, operations for special projects • Plan company events including social, professional development, and business development • Manage, process, and review expenses for the executives, and their team’s direct reports as needed • Partner consistently and efficiently with other members of the EA team and cross-functional partners across the org • Schedule internal and external meetings with a variety of cross-functional partners • Coordinate meetings across time zones • Respond and take action on a high volume of slacks and emails with urgency and professionalism • Map out and circulate meeting agendas, facilitate meetings, and manage post-meeting follow-ups • Other duties as assigned

Role Description A professional and detail-oriented Executive Assistant is sought to support business operations and relationship management within the architectural lighting industry. The successful candidate will be responsible for: - Communicating with clients and manufacturers - Maintaining business relationships - Supporting administrative processes - Assisting with operational coordination The ideal candidate possesses strong communication skills, organizational abilities, and a technical understanding of architectural lighting products. Qualifications - Bachelor’s degree (BA/BS) highly preferred - Strong communication and interpersonal skills required - Proficiency in Microsoft Excel required - Basic QuickBooks experience required - Experience using Gmail required - Technical understanding of architectural lighting products required - Strong organizational and multitasking abilities required - Ability to work independently in a remote environment - Strong attention to detail and problem-solving skills - Experience supporting executives, operations, or client coordination preferred - Reliable internet connection and a suitable home office setup - Experience using the following systems/platforms required: Excel, QuickBooks, and Gmail Requirements - Reach out to clients and manufacturers to build and maintain professional business relationships - Support communication and coordination within the architectural lighting industry - Manage administrative tasks, scheduling, and correspondence - Maintain accurate records, spreadsheets, and documentation - Assist with data entry, reporting, and operational support tasks - Coordinate follow-ups with clients, vendors, and manufacturers - Support invoicing, tracking, and administrative processes using QuickBooks - Organize and prioritize multiple tasks while meeting deadlines - Communicate professionally via email and other business platforms - Support executives with day-to-day operational and administrative needs Benefits - Comfortable working U.S. hours - Remote work from home Company Description Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.

Title: Executive Assistant - Senior (Global Law Firm) Position: Senior Legal Executive Assistant (Global Law Firm) Location: New York, NY (Hybrid) Company: Globally Recognized Consulting and Financial Firm Comp Package: Base salary to $115K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts Summary for Senior Legal Executive Assistant: We’re seeking a Senior EA to support leaders within a global law firm. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You’ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential. Key Responsibilities for Senior Legal Executive Assistant: - Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing. - Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable. - Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files. - Coordinate internal and client meetings, firm events, and business-development materials. - Draft, proofread, and format correspondence and documents with precision. - Mentor junior administrative staff and help lead training and development sessions. - Maintain effective administrative systems and uphold confidentiality across all workstreams. Requirements for Senior Legal Executive Assistant: - 5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required. - Excellent communication skills, professionalism, and sound judgment. - Ability to manage competing priorities in a fast-paced, deadline-driven setting. - Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly. - Exceptional organizational skills and a detail-oriented, proactive approach. - Demonstrated initiative, service orientation, and strong business acumen. - Paralegal experience is a plus; high school diploma or equivalent required.