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Bookkeeper and Purchasing Officer
Location
Australia
Posted
66 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Bookkeeper and Purchasing Officer
Polytex Pty
Role Description We’re looking for a capable and detail-oriented Bookkeeper and Purchasing Officer to manage our financial operations and procurement processes. This role offers a unique opportunity to take ownership of accounts payable, accounts receivable, and banking, while also supporting supplier relationships, purchase orders, and inventory. You will play a vital role in ensuring smooth financial operations while keeping our supply chain running effectively. Responsibilities: - Bookkeeping– Accounts Payable (AP) - Enter, code, and process supplier invoices accurately and promptly. - Match purchase orders with supplier bills to ensure compliance with procedures. - Schedule and process vendor payments in line with agreed terms. - Monitor outstanding payables and resolve discrepancies with suppliers. - Bookkeeping – Accounts Receivable (AR) - Generate and issue accurate and timely customer invoices. - Record customer payments, deposits, and credits. - Monitor overdue accounts and follow up collections in a professional manner. - Reconcile customer accounts and resolve payment discrepancies. - Banking & Reconciliations - Perform regular bank and credit card reconciliations. - General Financial Support - Maintain accurate financial records and documentation. - Assist with month-end processes. - Collaborate with internal teams and external stakeholders on financial matters. - Purchasing & Procurement - Raise purchase orders (POs) for raw materials, supplies, and services. - Liaise with suppliers to confirm lead times and track deliveries. - Obtain quotations and monitor supplier performance. - Maintain purchasing records in line with procurement policies. - Inventory & Import Support - Maintain and update the item list in the system. - Create new items and update pricing regularly. - Coordinate with warehouse/production teams to ensure timely supply of materials. - Assist with reordering based on production needs. - Support import documentation and liaise with freight forwarders when required. Qualifications - Proven experience as a bookkeeper or in a similar role, preferably within the accountancy sector. - Strong understanding of accounting principles and practices. - Experience with procurement processes and supplier management. - Proficiency in accounting software and Microsoft Office Suite, particularly Excel. - Excellent attention to detail and organisational skills. - Strong analytical and problem-solving abilities. - Ability to work independently and manage multiple tasks effectively.
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