Role Description We are seeking a motivated and detail-oriented HR Assistant to support the daily operations of the Human Resources department. This role is ideal for a recent graduate or early-career professional looking to gain hands-on experience in recruitment, employee administration, and HR operations. The HR Assistant will provide administrative support while maintaining professionalism and confidentiality. Key Responsibilities - Recruitment Support - Post job openings on job boards and company platforms - Screen resumes and shortlist candidates - Schedule interviews and coordinate with hiring managers - Assist with interview documentation and candidate communication - Onboarding & Employee Administration - Prepare offer letters and employment contracts - Collect and organize new hire documentation - Maintain employee personnel files (physical and digital) - Assist with onboarding sessions and orientation coordination - HR Operations Support - Update and maintain HR databases and records - Track employee attendance and leave requests - Support payroll preparation by compiling timesheets and required data - Respond to basic employee inquiries regarding HR policies - Compliance & Documentation - Ensure proper filing of confidential employee records - Assist in maintaining compliance with company policies and labor regulations - Support HR audits and documentation reviews Qualifications - Strong organizational and time-management skills - Excellent written and verbal communication skills - Proficiency in Microsoft Office (Word, Excel, Outlook) - Ability to handle confidential information with discretion - Familiarity with HR software or applicant tracking systems is a plus

**JOB SUMMARY** Perform and manage Human Resources initiatives and functions in order to support employees, customers and overall business needs. Dane Street’s success relies on individual and team contributions every day. We care for our customers, each other and Dane Street. It is the responsibility for all of us to maintain a positive working environment that promotes client satisfaction and results. **This role will play a key part in driving satisfaction and achieving results, with a strong focus on learning and development.** **MAJOR DUTIES & RESPONSIBILITIES** General HR duties including but not limited to payroll, benefits administration, HRIS maintenance, and LOA administration. * Recruiting* - Assists with the recruiting process, including locating qualified candidates through various methods of sourcing and networking. - Meet staffing goals through interviewing, evaluating, scheduling management interviews, tracking and managing data. - Communicate and promote internal staffing objectives, such as referrals and internal employment opportunities. *Employee File Management* - Electronic filing of documents, updating and maintaining information in the HRIS (Human Resources Information System) and ensuring employment documents are uploaded to employee records, as well as retrieving and forwarding documents upon request. - Assists in maintaining the company’s employee records and I9 files, which will include completing audits on those records. *New Hire & Employee Engagement Activities* - Onboard new clients and ensure adherence with I9 requirements, acknowledgement of guides & policies, and signed employment paperwork. - Assist with scheduling new employees for orientation, training, benefits, and performance reviews, as well as being involved with employee engagement initiatives. *Benefits* - Direct and answer employee questions regarding onboarding, benefits and directing employees to appropriate Human Resource staff when necessary. - Inform employees upon eligibility of benefits enrollment, obtain enrollment forms, enroll employees with carriers and set up premium deductions for payroll. - Enroll employees and ensure that enrollment time is set up appropriately in carrier portals, HRIS system and deductions in payroll are all aligned. - Assist employees with qualifying events and open enrollment through communication, documentation and updates to carrier portals and payroll. - Notify employees of automatic enrollment regarding 401k. - Prepare and send proper FMLA documents to requesting employees as well as maintaining the FMLA request trackers - Track monthly payments of COBRA coverage for termed employees to ensure coverage continues *Payroll Efforts* - Work with managers to submit employee action forms for changes to salaries/commissions/bonuses/stipends and add changes to HR changes form. - Work closely with finance on ensuring payroll changes are processed timely and accurately on payroll run biweekly. - Maintenance of Paylocity records and reporting of data. - Work with managers to approve bi-weekly time cards and PTO submittals. - Compile, prepare and process bi-weekly payroll, making sure all changes on the HR changes form have been added to the Paylocity system before processing. - Review payroll register thoroughly to ensure payroll has been completed accurately. - Complete monthly payroll analysis and overtime report for each payroll cycle. *Employee Relations* - Work with managers and supervisors regarding all aspects of employee management. - Provide oversight and direction in training, counseling and performance of employees. - Oversee PIP administration and tracking - Assist in formal counseling - If termination is necessary, work with managers on ensuring file activity is satisfactory, work on timing and engage in termination alongside managers. - Prepare separation documents for termination. - Process final pay based on home state. - Conduct exit interviews when necessary. *Analysis* - Monthly auditing of benefits enrollment through carrier portals, Paylocity, and payroll for all benefits, including COBRA. - Performance Review & PTO analysis that involve management to ensure reviews are handled timely, merit increases are recorded properly and PTO is used throughout the year. - Maintain proper paylocity codings (such as terminations, position changes, wage changes) to provide analysis regarding compensation, turnover, etc. to help support business initiatives. *Learning & Development * - Designs and develops training programs that align with the company’s strategic goals and employee development needs. - Creates engaging and effective training materials and facilitates training sessions using a variety of delivery methods. - Stay up to date with the latest trends and best practices in L&D. Other duties & special projects, as assigned and based on business needs.

• Du unterstützt den Head of People and Culture bei Projekten zur Organisationsentwicklung, der Optimierung interner Abläufe sowie der aktiven Gestaltung und Pflege unserer Remote-Unternehmenskultur. • Du wirkst bei der Analyse und Dokumentation bestehender HR-Prozesse mit und erarbeitest Vorschläge zur Effizienzsteigerung. • Du hilfst bei der Erstellung und Veröffentlichung von aussagekräftigen Stellenausschreibungen auf verschiedenen Kanälen. • Du hilfst im Recruiting beim gesamten Bewerbungsprozess (Sichten von Lebensläufen, Termin-Koordination, Beantwortung von Kandidatenanfragen). • Du unterstützt bei der Vorbereitung und Durchführung des digitalen Onboardings neuer Teammitglieder. • Du recherchierst aktuelle HR-Trends und trägst zur Weiterentwicklung unserer Remote-Kultur bei.

• Manage and oversee the schedule of internal trainings as well as corporate training timelines. • Control, update and monitor the training matrix, ensuring compliance in onboarding processes and mandatory trainings. • Support monitoring of Individual Development Plans (IDPs), including tabulation and analysis of satisfaction and training effectiveness surveys. • Responsible for organizing, standardizing and cleaning data across various corporate databases. • Ensure the integrity, consistency and reliability of management information for reporting to the executive board. • Provide support to the Copyrights area when required, assisting with document organization, file control and administrative routines. • Support Recruitment & Selection and Personnel/Payroll Department processes, focusing on hiring routines, new employee integration and onboarding.