Role Description Lap of Love Veterinary Hospice, headquartered in Lutz, FL., seeks to add a key member to its growing team by employing a dynamic Payroll Specialist to support our Accounting and Finance department. This individual will play an instrumental role in Lap of Love’s day-to-day operations by processing payroll for multiple entities while providing support for payroll related processes. This individual will also understand payroll cycle accounting and the relationship to month end close, journal entries, and accruals. An ideal Payroll Specialist candidate will be proficient in multi-state and multi-company payroll concepts such as differentiation of regular, overtime, international, and paid time off hours. - Assist in full cycle accounting - journal entries, month end close - Process semi-monthly and weekly payroll for multiple entities - Compute monthly and quarterly bonuses for multiple entities - Compile all payroll data ensuring deductions for benefits, taxes, garnishments, etc. - Process involuntary deductions such as: child support orders, garnishments and tax levies - Resolve or escalate payroll issues to ensure timely processing and verify compliance with applicable state, federal, and local laws as well as regulatory reporting guidelines - Prepare, generate and print checks and direct deposit advice - Scan, file and maintain all payroll documentation and employees’ payroll records - Complete requests for wage and employment verifications - Create, develop, and update payroll training materials, presentations, and literature - Assist with implementing changes, streamlining processes, and process improvements - Create and design associated spreadsheets - Maintain PTO policies, balances, accruals, and assist in PTO audits Qualifications - At least 2 years experience in processing payroll for a multi-state organization required - Advanced skills in Excel including Pivot Tables, V-Lookups, and importing and exporting data required - Knowledge and experience with Paylocity and/or Dayforce preferred - Strong knowledge of payroll regulations and compliance laws and policies - Strong organizational skills with high attention to detail - Excellent attention to detail and analytical abilities - Strong and professional interpersonal skills - Strong ethics and a high level of personal and professional integrity - Excellent follow-up skills - Top notch oral and written communication skills - Ability to handle multiple tasks with limited supervision - Able to multitask effectively - Ability to work in a fast-paced, rapidly changing environment - Proficiency using Microsoft Office 365 Requirements - Able to sit for prolonged periods of time of up to 8 hours per day - Able to frequently communicate by telephone and through use of computer technologies, including but not limited to email and video conferencing - Possess manual dexterity, fine motor skills, and the ability to operate a computer, read a computer screen and type on a keyboard for prolonged periods of time of up to 8 hours per day - Able to multitask using multiple computer tabs/platforms while engaging in conversation - Average or above average working knowledge of computers, email, video conferencing technologies, and digital medical records - Able to quickly learn custom software and other programs, such as Zoom, Sunshine, and Google Suite - Average or above average working knowledge of the internet and scheduling and communications applications and software, such as Gmail, Google Calendar, and web-based communication platforms - Access to reliable and secure internet - Maintain confidentiality of all employee and business information - Comply with all applicable laws, regulations, policies, procedures, and guidelines Benefits - Health Insurance Plan (Medical) with 100% employer paid HSA option available - Dental and Vision Plans - Retirement Plan (Traditional 401k with 3% match and Roth 401k) - Paid Time Off - Bereavement Leave - Paid Parental Leave - Employer-funded Lifestyle Spending Account (LSA) - Life Insurance (Basic, Voluntary, and AD&D) - Short Term and Long Term Disability Insurance - Training & Development - Pet Discount Plan and Pet Insurance

Role Description The Payroll Tax Analyst is responsible for analyzing and supporting all payroll tax activities, including compliance with local, state, and federal regulations, audits, data validation, interpretation of specifications, and filing of payroll tax returns. This position partners with the Payroll Tax Supervisor and Manager to plan staff activities and provide training and development of team members. This role is also responsible for reconciliation and filing of quarterly/annual returns including W2, W2c, 941/940 transmission to the appropriate agencies for a multiple-unit organization. Provides support for, and helps resolve new registrations, notices, ensuring payroll tax accuracy in multiple payroll systems and tax software applications. Qualifications - Associate’s degree in finance and/or related field; or 2-4 years high-volume payroll tax experience dealing with large volumes of data; or equivalent combination of education and experience. - Knowledge of international taxes, including Canada and Puerto Rico a plus. - Proven analytical, planning, problem solving and influencing skills. - Strong process enhancement, training, reconciling, and documentation experience. - Prefer experience with MasterTax. - Prefer SQL Query knowledge and experience with report creation tools. Requirements - Responds to questions and special requests from employees and regulatory agencies. - Research, document and test new payroll tax laws and regulations and provide management with compliance recommendations. - Regularly analyze large datasets to reconcile accounts, identify variances, and resolve underlying issues through root-cause research. - Research, prepare and assign tax payments, tax estimates, and journal entries for the team to process. - Ensure accurate and timely filing of federal tax payments, including estimated payments to the IRS and other state jurisdictions. - Supports all state’s tax payments and returns, quarterly completion of 941 forms and annual 940 reconciliation and filings, and monitors federal payments weekly. - Partner with the Payroll Tax Supervisor and/or Manager and staff to improve, streamline, and document payroll tax processes. - Maintenance of rates, frequencies and other settings in systems, which include testing of taxes, W2’s, and other third-party software. - Support timely transmission of W2, W2c, Wage Uploads, and Amendments to appropriate agencies. - Prepare and file weekly, monthly, quarterly, and annual local, state withholding, paid family leave, combined returns, including unemployment filings. - Weekly/Quarterly audits to ensure accuracy of multiple payroll systems. - Utilize analytical skills to document and resolve outstanding issues, prepare reports, reconciliations and forms necessary for management and external agencies, and maintain payroll tax team’s compliance with SOX audits and controls. - Shares in-depth knowledge of U.S. government regulations and payroll tax requirements to test, train, and support legislative changes. - Investigate and resolve tax notices in a timely manner to minimize the risk of potential interest and penalties. Benefits - Competitive benefits package, including 6 paid holidays and 1 paid floating holiday. - Up to 20 days of Paid Time Off per year. - Medical/Dental/Vision insurance. - Company-matching 401(k) and Employee Stock Purchase Program. - Additional programs and perks. Salary Range $55,200 - $69,000 annually, depending on experience and geographic location. Please note that actual compensation offered may vary based on local pay requirements, and will meet or exceed state-specific minimum wage or salary thresholds.

• Process weekly, biweekly, or semi-monthly payroll accurately and on schedule • Review and validate timesheets, wages, bonuses, and deductions • Ensure correct calculation of taxes, withholdings, and other payroll deductions • Maintain payroll records and update employee data in payroll systems • Partner with HR on new hires, terminations, and compensation changes • Reconcile payroll reports and quickly resolve discrepancies • Respond to employee payroll questions and resolve issues promptly • Support audits and ensure compliance with federal and state regulations • Manage garnishments, benefits deductions, and direct deposits • Assist with year-end payroll processes, including W-2 preparation

• Collecting timesheet data • Entering data into administrative databases and software programs • Maintaining accurate records of payroll documentation and transactions • Responding to payroll-related inquiries and resolving concerns • Performing account balance and payroll reconciliations • Preparing financial reports for accounting and auditing purposes • Preparing periodic payroll reports for review by management