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Bloom Equity Partners logo
Bloom Equity Partners

Investing in and acquiring enterprise software, technology and tech-enabled services companies.

Contract HR Administrator

Human ResourcesHuman ResourcesContractRemoteJuniorTeam 11-50Since 2020H1B No SponsorCompany SiteLinkedIn

Location

Poland

Posted

16 days ago

Salary

$12 / hour

Seniority

Junior

High School1 yr expExperience acceptedEnglish

Job Description

Contract HR Administrator

Bloom Equity Partners

• Enter new hires, terminations, transfers, promotions, and compensation changes in Rippling following provided checklists. • Update employee records: contact details, emergency contacts, work locations, manager assignments, job codes, and cost centers. • Process document uploads to employee files; maintain digital records to documented standards. • Run scheduled data audits using provided templates; flag discrepancies for review. • Pull standard reports from Rippling on request (headcount, turnover, enrollment status, etc.). • Monitor Rippling integration alerts and flag sync errors to the appropriate contact. • Respond to routine US employee benefits questions using provided FAQs and knowledge base — plan eligibility, ID cards, enrollment confirmations, beneficiary updates, dependent changes. • Process qualifying life events and benefits transactions in Rippling and on carrier portals following documented steps. • Escalate complex inquiries, advisory questions, or anything outside provided playbooks to the Operating Partner, People & Culture or designated broker contact. • Support annual open enrollment cycles with data entry, employee Q&A triage from a script, and post-enrollment audit checks. • Handle routine vendor communications with brokers, carriers, 401(k) recordkeepers, and COBRA administrators on standard transactions. • Work through shared ticket queue or inbox per documented SLAs. • Log all transactions and inquiries in the tracking system; keep status updates current. • Provide weekly volume and status summary to the Operating Partner, People & Culture. • Process I-9 and E-Verify entries in Rippling following provided checklists. • Pull data and reports requested for routine audits and compliance filings (ACA, EEO-1, 401(k), workers' compensation). • Flag missing or expired documentation, incomplete onboarding, or other data gaps for resolution.

Job Requirements

  • 1–3 years of HR administrative, HR coordinator, payroll administration, or comparable back-office experience.
  • Direct hands-on Rippling experience, or strong working experience with a comparable HRIS (Deel, BambooHR, Workday, ADP) and demonstrable ability to learn Rippling quickly.
  • Working English fluency, written and spoken.
  • Comfortable corresponding with US-based employees and vendors in writing.
  • Able to maintain consistent overlap with US Eastern Time business hours (approximately 14:00–18:00 CET / CEST).
  • Strong attention to detail and accuracy with data entry.
  • Comfortable working through a structured queue with documented procedures.
  • Discretion handling confidential employee data.
  • Registered (or able to register) as a sole proprietor in Poland to operate under a B2B contractor arrangement.

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