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Align Technology

Align Technology is dedicated to transforming lives by improving the journey to a healthy, beautiful smile.

Events Specialist

EventsEventsFull TimeRemoteMid LevelTeam 10,001+Since 1997H1B SponsorCompany SiteLinkedIn

Location

United States

Posted

19 days ago

Salary

0

Seniority

Mid Level

Bachelor Degree2 yrs expEnglish

Job Description

Events Specialist

Align Technology

• Plan, coordinate, and execute A-LIGN events including tradeshows, conferences, employee events, virtual events, dinners, and other ancillary activations • Manage all logistical elements of assigned events from inception to post-event wrap-up, including venue coordination, vendor management, shipping/receiving, booth setup, staffing, and on-site execution • Own event project plans in Asana, maintaining accurate timelines, task ownership, and status updates across all workstreams • Track and manage event budgets, expenses, KPIs, and ROI — flagging variances early and keeping stakeholders informed • Coordinate and communicate with internal teams (marketing, sales, HR) and external partners including agencies, hotels, AV companies, and exhibit houses • Manage production and procurement of promotional items and branded materials for events and other corporate needs • Handle administrative responsibilities including registration and attendee list management, employee communications, inventory management, and post-event reporting • Contribute ideas and fresh thinking to continuously improve the event program and attendee experience

Job Requirements

  • Bachelor’s degree in hospitality, marketing, business, or other relevant field
  • 1–2 years of hands-on experience in event coordination or management, with direct exposure to conferences or tradeshows required
  • Demonstrated experience supporting on-site conference logistics — including booth management, vendor coordination, attendee management, and event-day execution
  • Experience using Asana or comparable project management tooling (e.g., Monday.com, Smartsheet) to manage multi-workstream projects
  • Exceptional attention to detail — you catch what others miss and take nothing for granted
  • Strong project management discipline: you work from structured plans, maintain organized task lists, and keep all stakeholders current without being asked
  • Self-starter with a high sense of urgency and ownership; you don’t wait to be told — you see what needs to happen and make it happen
  • Strong verbal and written communication skills with the ability to coordinate across functions confidently
  • Comfortable managing multiple events and competing deadlines simultaneously
  • Proficient in Microsoft Office (especially Excel and PowerPoint); Asana proficiency strongly preferred
  • Must be willing and able to travel up to 50% and work a flexible schedule as needed (evenings/weekends)
  • Must be able to lift up to 50lbs

Benefits

  • Healthcare, Dental, and Vision Benefits
  • Employer Paid Life Insurance and Disability Insurance
  • EAP - Employee Assistance Program
  • Pet Insurance
  • 401(k) Plan with Employer Matching
  • Competitive Bonus Structure
  • Home Office Reimbursement
  • Certification Reimbursement
  • Personalized Career Coaching
  • Generous Paid Time Off
  • Paid Office Closure December 25-January 1
  • Vacation Bonus
  • Summer Hours

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