Administrative & Bookkeeping Assistant Remote Candidate Sourcing Mexico Colombia Brazil Costa Rica Description Job Title: Admin Assistant (Bookkeeping & Inventory Management) Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role We are seeking a highly detail-oriented and proactive Admin Assistant to support the financial and operational backbone of a creative, service-driven business. This role plays a critical part in maintaining accuracy across bookkeeping, payroll, inventory tracking, and vendor management while ensuring day-to-day operations remain organized, efficient, and reliable. This is a hands-on, execution-focused role ideal for someone who enjoys working with systems, numbers, documentation, and operational processes. The ideal candidate is highly organized, dependable, and capable of independently managing multiple responsibilities in a remote environment. You will help create operational clarity by ensuring financial records, inventory systems, vendor relationships, and reporting processes are consistently maintained with precision and professionalism. Responsibilities Bookkeeping & Financial Operations • Manage daily bookkeeping activities and maintain organized, accurate financial records • Process invoices, expenses, reconciliations, and transaction tracking • Support payroll calculations and ensure timely and accurate payment processing • Prepare and organize required financial and tax documentation • Assist in maintaining compliance with financial processes and reporting standards • Support implementation and optimization of accounting systems and workflows • Maintain organized digital records for financial reporting and audit readiness Inventory Management • Monitor inventory levels, stock movement, and usage trends • Coordinate inventory ordering and restocking processes • Maintain accurate inventory tracking systems and documentation • Identify shortages, overstocking, or inefficiencies and proactively recommend solutions • Generate inventory reports and cost tracking summaries as needed Vendor & Expense Management • Build and maintain professional vendor relationships • Track vendor invoices, contracts, payment schedules, and obligations • Execute expense management and vendor optimization initiatives • Coordinate vendor communications regarding orders, billing, or service issues • Support cost control and operational efficiency efforts Administrative & Operational Support • Maintain organized documentation across bookkeeping, inventory, and vendor systems • Create and update spreadsheets, trackers, and operational reports • Support internal process consistency and administrative workflows • Ensure data accuracy across reports, systems, and operational records • Assist leadership with administrative and operational support tasks as needed What Makes You a Strong Fit • Highly detail-oriented with strong accuracy and organizational discipline • Reliable, proactive, and comfortable working independently in a remote environment • Strong problem-solving mindset with the ability to manage multiple responsibilities calmly • Enjoys creating structure, maintaining systems, and improving operational processes • Communicates professionally and effectively with vendors and internal stakeholders • Process-driven with strong ownership and follow-through Required Experience & Skills • Proven experience in bookkeeping, accounting support, or financial administration • Hands-on experience with inventory management and vendor coordination • Strong proficiency with QuickBooks, Square, or similar accounting/payment systems • Advanced Microsoft Excel or Google Sheets skills for reporting, analysis, and tracking • Excellent written and verbal communication skills • Strong organizational and time-management abilities • Ability to prioritize tasks and manage workflows independently Preferred Experience & Tools • Previous experience supporting small businesses, creative agencies, or service-based businesses • Familiarity with U.S. small business tax processes and compliance requirements • Experience with inventory management systems and operational reporting • Exposure to payroll processing and vendor contract management • Experience creating operational SOPs or process documentation Education • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred • Relevant certifications or bookkeeping/accounting training are a plus What Does a Typical Day Look Like? An Admin Assistant in this role focuses on maintaining operational accuracy and supporting efficient business workflows. You will: • Manage and reconcile financial transactions and bookkeeping records • Process payroll-related tasks and maintain compliance documentation • Monitor inventory levels and coordinate restocking activities • Communicate with vendors and manage payment tracking • Update spreadsheets, reports, and operational documentation • Support process organization and improve administrative efficiency In essence: you ensure financial accuracy, operational consistency, and organized systems that help the business run smoothly every day. Key Metrics for Success (KPIs) • Accuracy and timeliness of bookkeeping and payroll processing • Inventory accuracy and stock availability • Vendor performance and expense optimization • Compliance with reporting and documentation requirements • Organization and reliability of operational systems and records • Timely completion of administrative and financial workflows

Title: Assistant Country Format Coordinator Location: Virtual, WA Job Description: remote type Remote Position time type Full time job requisition id Req38417 iHeartMedia Current employees and contingent workers click here to apply and search by the Job Posting Title. The audio revolution is here – and iHeart is leading it! iHeartMedia, the number one audio company in America, reaches 90% of Americans every month -- a monthly audience that’s twice the size of any other audio company – almost three times the size of the largest TV network – and almost 4 times the size of the largest ad-supported music streaming service. In fact, we have: - More #1 rated markets than the next two largest radio companies combined; - We’re the largest podcast publisher, with more monthly downloads than the second- and third-largest podcast publishers combined. Podcasting, the fastest-growing new media, today has more monthly users than streaming music services or Netflix; - iHeart is the home of many of the country’s most popular and trusted on-air personalities and podcast influencers, who build important connections with hundreds of communities across America; - We create and produce some of the most popular and well-known branded live music events in America, including the iHeartRadio Music Festival, the iHeartRadio Music Awards, the iHeartCountry Festival, iHeartRadio Fiesta Latina and the iHeartRadio Jingle Ball Tour; - iHeartRadio is the #1 streaming radio digital service in America; - Our social media footprint is 7 times larger than the next largest audio service; and - We have the only complete audio ad technology stack in the industry for all forms of audio, from on demand to broadcast radio, digital streaming radio and podcasting, which bring data, targeting and attribution to all forms of audio at an unparalleled scale. As a result, we’re able to combine our strong leadership position in audience reach, usage and ad tech with powerful tools and insights for our sales organizations to help them build success for their clients at a more efficient cost than any other option. Because we reach almost every community in America, we’re committed to providing a range of programming that reflects the diversity of the many communities we serve – and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone. Only one company in America has the #1 position in everything audio: iHeartMedia! If you’re excited about this role but don’t feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do! What We Need: We’re seeking a Music Research Specialist for Country music. What You'll Do: - Utilize primary and syndicated research databases to provide quantitative and qualitative data for prospective and current advertisers - Create insightful data driven presentations that meet internal sales teams’ and client needs and objectives - Fulfill ad-hoc sales research requests across a variety of data, including audience metrics, consumer insights, competitive advertising spend, targeting and overall marketplace trends - Assist with project management and data analysis for various forms of advertising effectiveness projects advertising impact - Educate and partner with marketing and sales staff on how best to utilize the quantitative and qualitative analytics provided What You'll Need: - Experience with media research and software programs, including Nielsen Audio, Scarborough, MRI-Simmons, ACT 1, Media Monitors, Nielsen TV and comScore is highly desired - Proficiency with Excel and PowerPoint are a must - Proficiency with other analytic and database tools and resources is a plus - Strong combination of analytical aptitude and creative problem-solving skills - Excellent written and verbal communication skills - Excellent interpersonal and customer service skills; ability to build positive relationships with a variety of personalities and roles - Ability to articulate our “story” across assets, platforms and audiences - Passion for music, audio, entertainment and pop culture - Ability to manage expectations, juggle various projects and deliver accurate analysis in a high-paced environment - Undergraduate degree or appropriate combination of education and experience is required What You'll Bring: - Respect for others and a strong belief that others should do this in return - Business insight and ability to apply general knowledge of business - Individual accountability and understanding of when to seek guidance - Skills managing assigned projects to completion using instruction, guidance, and direction - Skills to solve problems within standardized procedures and practices - Ability to communicate straightforward information in a digestible manner and an understanding of when to ask questions in order to validate understanding - Understanding of impact of own decisions - General understanding of business principles Compensation: Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data. $20.00 - $25.00 Location: VIRTUAL, WA Position Type: Regular Time Type: Full time Pay Type: Hourly Benefits: iHeartMedia’s benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following: - Employer sponsored medical, dental and vision with a variety of coverage options - Company provided and supplemental life insurance - Paid vacation and sick time - Paid company holidays - A Spirit day to encourage and allow our employees to more easily volunteer in their community - A 401K plan - Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving - ​A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more! We are accepting applications for this role on an ongoing basis. The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status. Non-Compete will be required for certain positions and as allowed by law.

Role Description Transportation and logistics organizations are seeking detail-oriented individuals for entry-level freight scheduling and dispatch support positions. This opportunity is ideal for candidates interested in administrative coordination, shipment scheduling, and communication support within a fast-paced operations environment. - Assist with freight scheduling and dispatch coordination - Communicate shipment updates with drivers, carriers, and internal teams - Maintain accurate scheduling and transportation records - Support daily logistics and operational administrative tasks - Monitor transportation timelines and report delays or issues - Provide general office and customer communication support Qualifications - Strong communication and organizational skills - Basic computer and data entry proficiency - Ability to multitask in a fast-paced environment - Detail-oriented and dependable work ethic - Prior logistics or dispatch experience is helpful but not required - Entry-level applicants are encouraged to apply Benefits - Entry-level training provided - Opportunities for advancement within logistics operations - Supportive team-oriented work environment - Full-time scheduling opportunities may be available Application Information By submitting an application, candidates acknowledge and consent to being contacted by recruiters or hiring representatives via phone calls, SMS/text messaging, and email regarding employment opportunities.

Role Description We are seeking organized and dependable individuals for an entry-level Dispatch Coordination Office Assistant position supporting transportation and freight operations. This role involves assisting with communication updates, shipment tracking, scheduling support, and administrative coordination in a fast-paced logistics environment. This opportunity is ideal for candidates looking to begin a career in transportation, logistics, or dispatch operations. Training is provided for motivated applicants with strong communication and organizational skills. - Assist with dispatch communication and transportation coordination - Monitor shipment updates and maintain accurate records - Support scheduling and routing activities for freight operations - Communicate professionally with drivers, carriers, and internal teams - Enter and update operational information in company systems - Help ensure timely and accurate delivery status reporting - Perform general administrative and office support duties Qualifications - High school diploma or equivalent preferred - Strong verbal and written communication skills - Basic computer and data entry skills - Ability to multitask and stay organized in a team environment - Detail-oriented with a dependable work ethic - Previous logistics or office experience is helpful but not required Benefits - Entry-level opportunity with paid training - Career growth potential within transportation and logistics - Supportive team environment - Full-time scheduling opportunities - Competitive compensation based on experience