• Coordinate day-to-day project activities and execution to support smooth team delivery • Support Agile/Scrum processes and team workflows • Translate client feedback into actionable goals and improvements for the team • Collaborate closely with stakeholders to align on priorities, expectations, and delivery timelines • Support the team during the migration to Jira and promote effective Jira usage • Track project progress, identify risks, dependencies, and blockers, and drive resolutions • Maintain clear communication across internal and client stakeholders • Proactively suggest improvements to enhance team efficiency and collaboration

• Support end-to-end project management for partnership initiatives • Partner directly with brand and property stakeholders • Coordinate cross-functional teams to track deliverables and approvals • Ensure work is on time and aligned to partnership objectives • Solve problems and adapt quickly to changes in priorities

Role Description We're looking for a Content Coordinator/Project Manager to be the operational backbone of Hallow's content team. This person sets production in motion, launches on track, and keeps partnerships running smoothly. If you love building systems, sweating the details, and being the person who always knows what's happening, this role is for you. What You'll Do - Run the Production Process: Own the end-to-end content operation workflow — assigning workload, tracking timelines, and managing partner agreements. You're the person who always knows where everything stands. - Support Content Launches: Coordinate the logistics of every content launch, working across writers, audio engineers, editors, and marketing to make sure everything is in place before content goes live. Keep the release calendar accurate and up to date as things evolve. - Build & Improve Systems: Identify inefficiencies in current workflows and fix them. Build project management tooling and documentation that scales with the team and raises the floor on how we operate. - Drive External Partnerships: Act as a force multiplier in partner conversations — reaching out to new talent, setting meetings in motion, and ensuring every detail of a partnership, from contract to payment, is handled with care. - Own the In-App Experience: Serve as the point person for getting content onto the platform — ensuring every piece is accurate, well-positioned, and reaching the right audience. Partner with the data team to surface top content to new and existing user cohorts, and keep the home screen organized, intentional, and reflective of our best work. What You'll Love - Mission: This work is incredibly humbling. Every day we get amazing stories and get the pleasure of working on something that impacts lives. - Ownership: When a company is this small, every employee is a core team member with an outsized impact. - Growth: From day 1, you'll be a part of the startup journey, shaping Hallow’s library of content. - Flexibility: HQ will be in Chicago, but we're super flexible with location/hours; we don't care when or where you work, just that it gets done. - Comp: We will pay competitive market rates in terms of equity, cash, & benefits. Qualifications - Passion: First & foremost, we’re looking for someone excited about our mission. - Detail-Oriented & Organized: You're the person everyone trusts to remember the details. - Strong Communicator: You write clearly, speak confidently, and keep a team aligned without micromanaging. - Fast & Resourceful: You pick up new tools, processes, and contexts quickly. - Experience: 1–3 years in a project management, operations, or coordination role. - Willing to Travel: Candidates must be willing to travel for content production at least once per quarter. Requirements - Experience in a content, media, or creative production environment is a strong plus. - Comfortable working with AI tools as part of day-to-day workflows (e.g., drafting, summarizing, process automation). - Experience with project management platforms like ClickUp or Airtable is preferred. Benefits - Compensation Range: $60,000-$90,000 USD per year. - Equity compensation for full-time employees in the US. - Top-tier benefits package (e.g., unlimited PTO, insurance, remote-flexible work). - Fully paid parental leave, 401(k) match, and stipends for spiritual development, health & wellness, home-office, and learning. - Eligibility for a discretionary bonus at the end of each fiscal year.

Role Description We don’t need a traditional assistant or task coordinator. We need a high-impact operator who can act as a strategic partner to leadership while ensuring projects, priorities, and operations move forward without delays. This role sits at the intersection of executive support, project execution, and operational efficiency—directly impacting leadership productivity, team accountability, and business momentum. - You manage and optimize executive operations - Leadership calendars, meetings, priorities, and communications are coordinated efficiently with minimal friction. - You keep projects moving forward - Milestones, deliverables, and action items are tracked proactively, ensuring deadlines are met and nothing falls through the cracks. - You act as a communication and coordination hub - Internal teams, clients, and stakeholders receive timely, professional, and organized communication. - You drive accountability across projects - Teams stay aligned, follow-through is maintained, and leadership has visibility into project progress and blockers. - You streamline workflows and improve operational efficiency - Processes within Google Workspace, project management tools, and internal systems are optimized for speed and organization. - You prepare and organize critical information - Research, reports, documentation, and project updates are accurate, actionable, and readily accessible for decision-making. - You handle sensitive business matters professionally - Confidential information, executive communications, and internal operations are managed with discretion and professionalism. - You adapt to evolving business needs - Administrative tasks, operational projects, strategic initiatives, and ad hoc responsibilities are handled efficiently in a fast-paced environment. Qualifications - 3+ years of experience as an Executive Assistant, Project Manager, or similar operational role (non-negotiable). - Proven experience supporting executives, leadership teams, or managing operational projects. - Strong experience in project coordination, executive support, calendar management, and stakeholder communication. - Experience managing multiple priorities, deadlines, and workflows simultaneously. - High proficiency in Google Workspace and ability to quickly learn CRMs, AI tools, and project management platforms (Asana, Monday, ClickUp, etc.). - Excellent written and verbal communication skills across different levels of stakeholders. - Strong organizational skills with exceptional follow-through and attention to detail. Requirements - Proactive - You anticipate needs, identify gaps, and take initiative before problems arise. - Process-oriented - You naturally create structure, systems, and workflows that improve efficiency. - Highly organized - You can manage multiple moving parts without losing visibility on priorities. - Solutions-driven - You focus on execution and finding ways to move projects forward. - Adaptable - You can shift between executive support, project management, and operational problem-solving seamlessly. - Professional - You maintain discretion, accountability, and clear communication at all times. Benefits - Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth. - Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field. - Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward. - Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards. - Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment. - Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.