Role Description As a Proposal Coordinator, you will own the end-to-end proposal process from intake through submission, ensuring proposals are delivered on time, compliant, and client-ready. You will coordinate closely with subject matter experts and leadership to manage timelines, track dependencies, and assemble high-quality proposal materials using approved templates and standards. This role plays a critical part in driving operational excellence, consistency, and transparency across the proposal lifecycle. - Own the proposal workflow from intake through final submission, excluding content writing - Manage proposal timelines, milestones, and dependencies to ensure on-time, complete delivery - Coordinate with subject matter experts and leadership to collect inputs and drive progress - Assemble and finalize proposal materials using approved templates, language, and formatting standards - Review proposals for accuracy, consistency, branding, and compliance with RFP requirements - Manage submission logistics and confirm successful delivery - Maintain accurate proposal tracking, status updates, and documentation in CRM and internal systems - Manage the proposals intake inbox and support consistent use of tracking tools - Provide formatting and proofreading support for related marketing and research deliverables as needed - Assist with cross-functional project coordination, including scheduling, task tracking, and follow-up Qualifications - 5 to 7 years of proven experience coordinating proposals, RFPs, RFIs preferably in a professional services, consulting, healthcare, insurance, or B2B environment - Demonstrated ability to own proposal workflows end-to-end, from intake through submission, excluding content writing - Strong project management skills with the ability to establish timelines, manage milestones, track dependencies, and drive progress across multiple active proposals - Exceptional attention to detail, with experience producing clean, polished, client-ready documents - Ability to verify and ensure compliance with RFP requirements, including structure, formatting, page limits, and submission instructions - Experience coordinating with subject matter experts, leaders, and cross-functional stakeholders - Strong organizational skills and the ability to manage multiple concurrent priorities in a fast-paced, deadline-driven environment - Excellent written and verbal communication skills, including professional and persistent follow-up - Proficiency with Microsoft Office (Word, PowerPoint, Excel) - Familiarity with SharePoint or similar document management systems - Experience maintaining proposal status, timelines, and documentation in CRM systems, trackers, or shared repositories - Experience using Salesforce or a comparable CRM system to track opportunities, manage workflows, and maintain accurate status updates Preferred Qualifications - Experience in proposal operations, proposal management, or pursuit management roles - Experience managing or monitoring a proposal or RFP intake inbox - Exposure to maintaining proposal templates, approved language libraries, and shared resources - Experience supporting broader project coordination efforts beyond proposals - Background working in regulated or highly structured environments where accuracy and compliance are critical Compensation The national average annual salary for this role is $95,000 – $110,000 in base pay and exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience, skills, training, certifications and education, while also considering internal equity and market data. Benefits - Generous Paid Time off - Managed PTO for salaried/exempt employees (personal time off without accruals or caps); 22 PTO days starting out for hourly/non-exempt employees; 12 company-observed paid holidays; 4 early close days - Generous leave time options: Paid parental leave, pregnancy disability and bonding leave, and organ donor/bone marrow donor leave - Generous employee referral bonus program of $1,500 per hired referral - Quarterly employee recognition program for demonstrating EPIC’s values plus additional employee recognition awards and programs (and trips!) - Employee Resource Groups: Women’s Coalition, EPIC Veterans Group - Professional growth & development: Mentorship Program, Tuition Reimbursement Program, Leadership Development - Unique benefits such as Pet Insurance, Cancer Insurance, Identity Theft & Fraud Protection Coverage, Legal Planning, Family Planning, and Menopause & Midlife Support - Additional benefits include (but are not limited to): 401(k) matching, medical insurance, dental insurance, vision insurance, and wellness & employee assistance programs - 50/50 Work Culture: EPIC fosters a 50/50 culture between producers and the rest of the business, supporting collaboration, teamwork, and an inclusive work environment - EPIC Gives Back – Some of our charitable efforts include Donation Connection, Employee Assistance Fund, and People First Foundation - We’re in the top 10 of property/casualty agencies according to “Insurance Journal”

Role Description We are looking for a Delivery Manager to join our team. In this position, you will be responsible for supporting a learning content production process. - Project planning: Define project scope, milestones, and timelines to ensure timely delivery of content. - Expectation Management: Set realistic expectations for stakeholders regarding project timelines and deliverables, negotiating changes when necessary. - Task Tracking: Plan, assign, and track tasks across all contributors, ensuring alignment, timely execution, and clear communication between functional teams. - Assisting in Setting Up Processes: Assess our current workflows with the Head of Curriculum Team, suggest improvements, and participate in establishing new processes. Guide the team through the change adoption. - Team Alignment: Conduct regular meetings to discuss progress, assign tasks, and address any issues that arise. - Risks Identification: Proactively identify potential risks to project timelines and quality, developing contingency plans to mitigate these risks. - Content Production Tools Ownership: Oversee all tools used in content production: assign and revoke licenses, keep track of usage and tool plans updates, initiate new tools purchases when necessary. - Continuous Improvement and Automation of Processes: Gather feedback from team members and stakeholders to continuously improve and automate processes. Key metrics you’ll be responsible for: - Time-to-Market (how fast do we deliver new content); - Milestone adherence % (difference between planned vs actual dates of content releases); - Production resources utilization % (ensuring that team members' load is optimal). Qualifications - 5+ years of experience as a Project Manager, Delivery Manager, or Producer. - Experience in managing content production projects, preferably in education. - Mastery of project management methodologies. - Proven experience leading business process automation initiatives, from process analysis and redesign to implementation and optimization. - Strong communication, negotiation, and stakeholder management skills. - Familiarity with tools such as Notion Projects, Jira, and content management systems (CMS). - Fluent English (B2 and higher). Requirements - Bachelor's Degree in Management, Business Administration, or other related field; professional certifications in PM (nice to have). - Interest in instructional design and education for adults (nice to have). - Familiarity with CAT tools for translators, video production tools and software, AI content generation tools (nice to have). Benefits - Remote, full-time collaboration. - Salary: 2500-3000 EUR Gross per month. - Performance appraisals twice a year and a bonus system. - Digital office. We use modern digital tools like Miro, Notion, Slack, etc., to keep our teamwork smooth. - Have the freedom to work professionally. We trust your experience and don't believe in micromanaging. - Diverse and close-knit team. We're spread out across the world: Europe, Asia, and Latin America.

• Coordinate and drive execution of marketing initiatives across multiple regions • Act as the main communication bridge between teams in Germany and Brazil • Ensure alignment on priorities, timelines, and deliverables • Organize and facilitate regular sync meetings and updates • Track campaign progress and proactively manage risks or blockers • Support planning and execution of digital marketing campaigns • Collaborate with internal stakeholders to ensure smooth delivery

• Drive and support global, cross-functional projects related to the Marine strategy and our Must-Win Battles. • Lead execution of strategic initiatives across sales excellence and business development to ensure effective implementation and measurable impact. • Translate strategic objectives into clear project plans, milestones, and deliverables. • Coordinate and align with stakeholders across regions, functions, and seniority levels within the global marine organization. • Support the commercial organization by enabling new ways of working, tools, processes, and capabilities. • Act as a sparring partner to commercial leadership on prioritization, execution, and change management.