Our client is a respected real estate business in Australia, known for delivering professional property services with integrity and accuracy.
Buying Assistant
Location
Philippines
Posted
41 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Buying Assistant
Virtual Staff 365
Role Description To maintain operational efficiency, our client is looking for a Buying Assistant to support their purchasing team with administrative tasks, supplier coordination, and order management. - Purchase Order (PO) Management - Ensure timely booking of POs (at least two weeks in advance). - Monitor unbooked POs and follow up with suppliers. - Send reminders for promotional POs to suppliers (four weeks before promotions). - Maintain and update "No Show Reports", ensuring outstanding bookings are addressed. - Process purchase order amendments and update vendor emails regarding changes. - Supplier Coordination & Order Tracking - Liaise with local and overseas suppliers to track deliveries. - Verify and check overseas order delivery bookings. - Communicate with internal teams regarding order status and adjustments. - Administrative & Reporting Tasks - Generate reports related to PO status, supplier updates, and order tracking. - Assist in general administrative tasks as directed by the Buyer. - Ensure compliance with company policies, procedures, and occupational health and safety (OHS) guidelines. Qualifications - Experience in buying, procurement, or administrative roles within retail or eCommerce. - Proficiency in SAP, and Microsoft Office (Excel, Word, Outlook). - Strong analytical skills to assist in data-driven decisions. - Excellent vendor management and communication skills. - Highly organised with strong attention to detail. - Ability to multitask and work independently in a fast-paced environment. - Customer-focused mindset with a proactive approach to problem-solving. Benefits - Permanent work-from-home set-up. - Dayshift (Australian business hours). - Full-time job. - HMO. - Annual leave. - Christmas Bonus equivalent to 1 month's wage (pro-rata).
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